####We’re Hiring!

###**Job Title:**Administrative Assistant, Finance

**Classification:**Administrative Assistant

**Bargaining Unit:**O&T

Status: Permanent, Full-time (40 hours per week)

Location: Head Office – New Westminster

**Reports to:**Accounting Manager (or delegate)

About UFCW 1518

At UFCW 1518, we believe that we are stronger together. Everyone deserves safe and respectful working conditions and a healthy community. By continuing to win fights for fairness, organize workers in diverse industries, and support causes that benefit communities, we work together to improve quality of life for all British Columbians.

Position Summary

We are looking for a meticulous Administrative Assistant to mainly support Finance and Member Records as needed. This position is responsible for accurate data entry and record maintenance related to accounts payable (AP), accounts receivable (AR), and member account (MR) transactions.

The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to manage financial and member data accurately within multiple systems.

As a member of the Finance team, the Administrative Assistant has dual reporting lines, reporting to the Accounting Manager as their functional manager with a dotted line to the Manager of Administration on organizational administration outlined in the collective agreement. This position has no direct reports.

Job Responsibilities

Accounts Payable & Accounts Receivable

• Enter employer dues into the accounting system
• Enter member dues and update member information in the membership database
• Ensure consistency between finance records and the member database
• Process vendor invoices, payments, and adjustments in the accounting system
• Process expense reimbursement forms and credit card statements
• Liaising between employers, vendors, members, and internal staff
• Support finance and member services teams during audits and reporting periods
• Maintain organized electronic and physical financial records
• Other related finance duties as assigned

Other Administrative Duties as assigned

• Coordinating both general and member correspondence
• Administrative support with managing member grievances and other advocacy files
• Overseeing member bargaining and contract cycles to ensure their accuracy
• Administrative support with organizing new members
• Providing reception support and its associated responsibilities as necessary
• Assisting in the preparation and implementation of meetings
• Providing support with the coordination and execution of UFCW events
• Supporting members at workplaces by processing documentation and creating various communications efficiently and accurately
• Supporting union reps with setting up online votes, sending out mass communication through various tools, and editing other correspondence using best office administration practices
• Other administrative duties as assigned

Skills & Qualifications

• Completed post-secondary education (a diploma or certificate in accounting is an asset)
• 1-3 years’ experience in administration support, data entry, or finance related roles
• Proficiency with spreadsheets and office applications (e.g., MS Office, Adobe, SharePoint)
• Experience with accounting and / or member databases is preferred
• Typing ability: 45+ WPM
• Ability to communicate clearly and effectively – both written and verbally
• Trusted to act responsibly with sensitive or confidential financial information
• Aptitude for producing well organized, detailed work
• Strong people skills with the ability to work within a team
• A positive, can-do attitude that is recognized by your peers

Compensation & Benefits

• Starting wage of $30.67/hour, with quarterly increases until $38.34/hour (April 1, 2026 rates);
• Employer paid premiums for extended health, dental coverage, vision care, life insurance and disability insurance to protect the health & welfare of you and your dependents;
• Eligibility to participate in the UFCW Pension Plan to help with your retirement; and
• Paid time-off for vacation, sick days, accumulated time off, and statutory holidays.

Why UFCW 1518?

UFCW 1518 values our team’s meaningful contributions that are integral to achieving our mission. As a member of our team, you can expect a very competitive compensation package that includes premium health & welfare benefits and generous paid time-off to prioritize your work-life balance!

Join the fight for fairness and make a meaningful difference in the lives of working people!

How to Apply

If this sounds like what you’re looking for in your next opportunity, we want to hear from you! Apply by sending your resume and cover letter to careers@ufcw1518.com today.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

UFCW 1518 is committed to diversity and inclusion in the workplace. BIPOC, immigrants, women, and LGBTQ+ people are encouraged to apply.