Administrative Coordinator - Charlesglen Toyota, NW Auto Mall

We are hiring an Administrative Coordinator to join our team. Work with awesome people in a growing dealership group that still feels like family. We are a small, fun, and very loyal team looking for a driven, dedicated, and hard-working individual who can join us and make an immediate impact. We take work seriously and give it our all while recognizing that you have a life outside of the office!

RESPONSIBILITIES:

Reporting to the Director of Marketing and Health and Safety, this is a dynamic entry-level Administration role designed to utilize your skill set.

• Assisting the Director with email communications.
• Calendar management (including booking and coordinating calendar events).
• Correspondence as a company representative with vendors and sponsors.
• Coordination of Community Conference Centre.
• Various Community Engagement initiatives including: on site promotions, fundraising, videos, etc.
• Drafting and distribution of internal communications as directed by the Director of Marketing and Health and Safety (including but not limited to: policy and memos).
• Assisting with Employee Engagement initiatives.
• Assisting with Meeting Minutes and distribution.
• Assisting with the planning and execution of various community, dealership, employee, fundraising and sales events.
• Supporting the Sales Team through various projects as requested through the director of Marketing and Health and Safety.
• Administrative support, investigations and follow up with all Health, Safety and Team Kaizen reporting.
• Other duties as assigned (some off location tasks and errands may be required with this position).

REQUIREMENTS:

While this is an Entry-Level role, an administrative assistant background is preferred (salary will be determined by qualifications and years of experience).

• An administrative assistant background is preferred:
  • Salary will be determined by qualifications and years of experience.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Strong communication skills written and verbal.
• Strong attention to detail.
• Comfortable working independently with strong problem solving skills.
• Ability to manage competing deadlines without sacrificing accuracy and attention to detail
• A team player with a desire to learn.

WHY WORK FOR US:

We are Charlesglen Toyota, “Alberta's Celebration Destination”. We put our employees first, before everything else and are proud to have the highest, employee retention level in the industry. Our business is solving problems and enabling dreams. We're on a mission to change the world by helping people get the car they want and deserve and to assist our clients with exceptional service throughout their ownership experience. Charlesglen Toyota is an "Award Winning" Dealership, with the highest "Google Review" rating in all of Canada. Plus we are the #1 rated Toyota Dealership in Alberta by "Dealer Rater", receiving their prestigious 2023 "Consumer Satisfaction Award".

BENEFITS:

• We offer a competitive salary.
• Company-paid benefit plan including extended health (prescriptions, paramedical services), dental, eye care and employee assistance.
• RRSP matching.
• Employee Discounts – Parts, Service, and vehicles (conditions apply).

Charlesglen Toyota is an equal-opportunity employer, and we thank all applicants for their interest.

The candidate must be legally eligible to work in Canada. Charlesglen Toyota is unable to assist candidates in obtaining Canadian work authorization