Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Research and Facilitation, Level A

Job Title

Data Coordinator (VEC)

Department

Vaccine Evaluation Centre | Department of Paediatrics | Faculty of Medicine

Compensation Range

$5,365.42 - $7,709.92 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

October 9, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

October 14, 2026

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

This offer is conditional upon successful completion of a Criminal Record Check.

Note: Only the Full Time Compensation Range is displayed on the job posting details advertised on the UBC Career sites.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
To perform research activities related to databases and vaccine studies. Duties include: developing specialized research databases, maintaining patient tracking database programs, creating quality edit checks and performing data cleanup; documentation of database user's manual and maintaining digital long term storage systems. The position coordinates and provides training for the tasks performed by the data team and involves supervision of the data team. In summary, conducts a wide range of tasks related to data management and storage.

Organizational Status
Exercises data management judgement (including non-routine) and is accountable for own directed actions. Makes judgements as to how the decision fits with acceptable Good Clinical Data Management Practices and what the impact of the decision will be. Reports to the Senior Data Manager of the VEC.

Work Performed

eCRF and Database Development

• Developing of highly-specialized case report forms (CRFs) for each study. The project team consists of the investigator(s), field administrators, study coordinators, statisticians, and data coordinators who decide what information is required for a study and how it will be collected. Using this information, the data coordinator will formulate the CRF and write study user manuals that will encompass all the needs of the study and maintain good clinical data management practice guidelines. The investigator(s) have final approval of the CRFs. Each study is faced with unique issues and the data coordinator must research and evaluate appropriate uses of data collection tools, usage of words in questions and style of questions. The data coordinator is responsible for training of study staff on data entry into the study databases. The data coordinator is continually evaluating the CRFs and accompanying user’s manual to ensure that the best possible tools are provided for the study.

• Databases (both routine and complex) are custom designed in consultation with the study research team and maintained by the data coordinator. This requires an in-depth working knowledge of the database platforms and software being used and keeping abreast of software changes as they occur. Maintaining and upgrading of the databases forms part of the duties.

Data Collection and Documentation

• Overseeing the quality control of the data throughout the course of each study ensuring that all work performed by study staff adheres to policies and standards. Conducting or overseeing all data cleanup procedures, including generating queries and resolving discrepancies. This will involve creating specialized quality edit checks in SAS and R.

• Maintaining patient tracking database programs and editing parameters to meet new study requirements as described in the study protocols. Populating and maintaining the master central registry database. Includes participation in planning new functionality to support the clinical research team.

• The data coordinator manages the data throughout the course of each study ensuring that all work performed by study staff adheres to policies and standards. The data coordinator is responsible for maintenance of the database until study completion. Upon meeting all requirements for clean data, the database is given to the Statistician. Each study and sponsor have different needs making each study unique. The individual must be adaptable to the needs of each study to ensure good clinical data management practices are maintained.

• Works in conjunction with the statistician to develop descriptive aggregate statistics for data cleanup and ensure that final statistical programme incorporates data management decisions during the study.

• The data coordinator is responsible for the long-term storage of VEC data that conforms to government set standards. The data coordinator needs to keep up with changes in the technology and acceptable practices.

Supervisory Responsibilities

• Supervising the work of the data research assistant staff. This involves training and monitoring staff, reviewing workload assignments, and adjusting schedules to reflect changes and priorities within the VEC.

Consequence of Error/Judgement
Errors in judgement can result in significant damage to the Vaccine Evaluation Center’s academic reputation as a centre of excellence, nationally, and internationally. Poorly designed databases can result in higher study costs because of extra time spent dealing with data entry, data management, and data analysis. Poorly designed databases can also result in making it difficult to perform effective data analysis affecting the overall science of the study. Ineffective training of data staff has budgetary and human resource implications.

Supervision Received
Receives general directions from project team leader(s) and the investigator(s) as part of the specified project team for study related issues. Study related work is reviewed by the Senior Data Manager.

Supervision Given
Trains and provides support to the database users, includes making sure internal project deadlines are being met. Supervises the VEC data staff, a group that includes up to 5-10 research assistants and data monitoring staff. This includes assigning and monitoring the work, training staff and participating in job evaluation/performance measures.

Minimum Qualifications

• Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or an equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Undergraduate degree in computer science strongly recommended with additional courses in the health care field.
• Related experience in research.
• Minimum 2 years of supervisory experience.
• Demonstrated knowledge of web-based clinical data management software.
• Experience in data management of clinical trials and knowledge of Good Clinical Data Management Practises.
• Advanced web database platform programming and intermediate level of SAS and R programming.
• Demonstrated information management skills.
• Ability to analyze problems, identify key information and issues, and effectively resolve.
• Proven problem solving, analytical and decision making skills.
• Ability to communicate effectively verbally and in writing.
• Ability to maintain accuracy and attention to detail.
• Ability to work effectively independently and in a team environment.
• Ability to work under pressure to meet deadlines and to set priorities for concurrent projects.