Program Administrator

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

Under the general supervision of the Manager, Surgical Education and Program Director(s), the position is responsible for the overall administration and support of the Surgery Undergraduate Program and assigned Postgraduate Residency Program.

The qualifications and experience we’re looking for:

• Completion of a formal training program in a related discipline from a recognized institute plus four years of directly related experience.
• Medical terminology an asset.
• Two to five years of experience in administration of a medical education program (UGME or PGME) in a University Clinical Department position. Knowledge of University and/or Shared Health policies and procedures are considered an asset.
• Experience in Entrada Curriculum Management is required.
• Extensive experience preferred in:
• Scheduling large numbers of students or staff and rotational schedules across multiple program and functional areas
• Attention to detail.
• Working independently with a strong initiative to complete and follow up on tasks.
• Scheduling large volumes of meetings, other events, or interviews at once.
• Experience in Entrada Curriculum Management is required.
• An acceptable equivalent combination of education and experience may be considered*.*
• Excellent oral and written communication skills with professional staff is required.
• Must be able to demonstrate intermediate proficiency in using Microsoft Office applications including Word, Outlook, PowerPoint, Excel and Access programs.
• Excellent interpersonal and multi-tasking skills required.
• Diplomatic and proactive with ability to problem-solve; complete tasks with accuracy; and capable of working with a high level of autonomy and minimal supervision is required.
• Must be able to work in a team environment.
• Good judgement and discretion in dealing with confidential matters is required.
• Ability to set priorities within the scope of responsibility and ensure deadlines are met and projects/tasks completed in a timely fashion.
• Proven ability in committee responsibility including minute taking is required.
• A satisfactory work record, including satisfactory attendance and punctuality, is required.
• Previous experience with curriculum management systems is an asset.

Why the University of Manitoba?

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

Apply today through the University of Manitoba’s recruitment site, UM Careers:

Closing Date: October 14, 2025

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

Job Type: Full-time

Pay: $48,448.40-$66,266.20 per year

Language:

• Mandarin (preferred)

Work Location: In person