About the role
Lime Ridge Mall - Hamilton, ON
JOB TYPE
Full Time, Salary
Position Summary
Primaris REIT is currently hiring a dedicated and enthusiastic Property Administration Assistant to join our team at our Lime Ridge Mall in Hamilton, ON. If you have experience in accounts payable, strong attention to detail and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you!
Role
As the Property Administration Assistant’s you will support the Senior Property Administrator in meeting daily and monthly accounting deadlines. You will also be responsible for providing an exceptional level of customer service to all internal and external customers.
- Collect tenant rent cheques for processing and depositing
- Process daily deposits and prepares cheques for deposit
- Collection and timely input of monthly sales reports including annual certified sales reports
- Provide daily reception duties
- Coordinate incoming and outgoing mail/courier for the property
- Greet visitors in a professional manner and provide them with assistance
- Ensure timely and accurate processing of Accounts Payable invoices
- Prepare and coordinate correspondence and statements for distribution
- Maintain and organize office supplies, equipment, contracts, filing systems, etc.
- Monitor Accounts Receivables and assist with collections as required
- Assist the Senior Property Administrator with percentage rent invoices and collections as required
- Ensure timely collection, monitoring and input of tenant insurance certificates
- Assist in preparing presentations using Microsoft Office
- Follow up with supplier inquiries and outstanding statements
- Provide back-up for the Senior Property Administrator to help ensure timely and accurate payroll input
- Record the minutes at administration meetings
- Other duties as assigned
Requirements To excel in this role, we are looking for candidates who are detail-oriented, and able to meet deadlines. If this opportunity sounds interesting to you, you likely have the following attributes:
- College Diploma in Accounting, Business Administration or related field
- 1-2 years Accounts Payable, Administration or related experience
- Experience in Real Estate or Property Management an asset
- Working knowledge of ERP system such as Yardi an asset
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong written and verbal communication skills
Join us and play a vital role in providing outstanding experiences to our valued customers and tenants. We are seeking individuals with a positive attitude, excellent communication skills, and a strong commitment to ensuring customer satisfaction.
Competencies
- Communicate clearly, concisely, professionally and convey active listening and openness
- Build positive relationships and demonstrate commitment, effort and a "take charge" attitude
- Produce accurate work with attention to detail and consistently meet deadlines
- Take ownership for actions, accept constructive criticism and make the necessary changes to behaviour
- Overcome obstacles to get the job done, identify problems and recommend solutions
- See change positively and adapt quickly to change in work requirements
Values
- Respect: Value diverse perspectives, experiences and talents; treat others the way you would want to be treated
- Empowerment: Use the means provided to carry out responsibilities to the best of your ability and to implement creative ideas
- Integrity: Do the right thing, deliver on commitments and admit mistakes
- Teamwork: Work together as one team toward common goals
- Accountability: Hold yourself and others accountable for decisions and results
Next Step
If your background matches the qualifications listed above and you are looking for an opportunity with a dynamic team, with your resume attached please Apply Here. Please note that we thank all who apply however only candidates considered for an interview will be contacted.
Primaris is committed to accessibility for persons with disabilities in the course of employment, including in recruitment and hiring. If, as a result of a disability, you require accommodation in order to apply for this role and/or participate in the recruitment process, please contact us here.
About Primaris REIT
Primaris REIT is Canada's only enclosed shopping centre focused REIT, with ownership interests primarily in enclosed shopping centres that are dominant in their trade areas. The portfolio totals 12.4 million square feet and is valued at approximately $3.8 billion at Primaris' share. Economies of scale are achieved through its fully internal, vertically integrated, full-service national management platform. Primaris REIT is very well-capitalized and is exceptionally well positioned to take advantage of market opportunities at an extraordinary moment in the evolution of the Canadian retail property landscape.
To learn more about us, please visit: www.primarisreit.com
About the role
Lime Ridge Mall - Hamilton, ON
JOB TYPE
Full Time, Salary
Position Summary
Primaris REIT is currently hiring a dedicated and enthusiastic Property Administration Assistant to join our team at our Lime Ridge Mall in Hamilton, ON. If you have experience in accounts payable, strong attention to detail and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you!
Role
As the Property Administration Assistant’s you will support the Senior Property Administrator in meeting daily and monthly accounting deadlines. You will also be responsible for providing an exceptional level of customer service to all internal and external customers.
- Collect tenant rent cheques for processing and depositing
- Process daily deposits and prepares cheques for deposit
- Collection and timely input of monthly sales reports including annual certified sales reports
- Provide daily reception duties
- Coordinate incoming and outgoing mail/courier for the property
- Greet visitors in a professional manner and provide them with assistance
- Ensure timely and accurate processing of Accounts Payable invoices
- Prepare and coordinate correspondence and statements for distribution
- Maintain and organize office supplies, equipment, contracts, filing systems, etc.
- Monitor Accounts Receivables and assist with collections as required
- Assist the Senior Property Administrator with percentage rent invoices and collections as required
- Ensure timely collection, monitoring and input of tenant insurance certificates
- Assist in preparing presentations using Microsoft Office
- Follow up with supplier inquiries and outstanding statements
- Provide back-up for the Senior Property Administrator to help ensure timely and accurate payroll input
- Record the minutes at administration meetings
- Other duties as assigned
Requirements To excel in this role, we are looking for candidates who are detail-oriented, and able to meet deadlines. If this opportunity sounds interesting to you, you likely have the following attributes:
- College Diploma in Accounting, Business Administration or related field
- 1-2 years Accounts Payable, Administration or related experience
- Experience in Real Estate or Property Management an asset
- Working knowledge of ERP system such as Yardi an asset
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong written and verbal communication skills
Join us and play a vital role in providing outstanding experiences to our valued customers and tenants. We are seeking individuals with a positive attitude, excellent communication skills, and a strong commitment to ensuring customer satisfaction.
Competencies
- Communicate clearly, concisely, professionally and convey active listening and openness
- Build positive relationships and demonstrate commitment, effort and a "take charge" attitude
- Produce accurate work with attention to detail and consistently meet deadlines
- Take ownership for actions, accept constructive criticism and make the necessary changes to behaviour
- Overcome obstacles to get the job done, identify problems and recommend solutions
- See change positively and adapt quickly to change in work requirements
Values
- Respect: Value diverse perspectives, experiences and talents; treat others the way you would want to be treated
- Empowerment: Use the means provided to carry out responsibilities to the best of your ability and to implement creative ideas
- Integrity: Do the right thing, deliver on commitments and admit mistakes
- Teamwork: Work together as one team toward common goals
- Accountability: Hold yourself and others accountable for decisions and results
Next Step
If your background matches the qualifications listed above and you are looking for an opportunity with a dynamic team, with your resume attached please Apply Here. Please note that we thank all who apply however only candidates considered for an interview will be contacted.
Primaris is committed to accessibility for persons with disabilities in the course of employment, including in recruitment and hiring. If, as a result of a disability, you require accommodation in order to apply for this role and/or participate in the recruitment process, please contact us here.
About Primaris REIT
Primaris REIT is Canada's only enclosed shopping centre focused REIT, with ownership interests primarily in enclosed shopping centres that are dominant in their trade areas. The portfolio totals 12.4 million square feet and is valued at approximately $3.8 billion at Primaris' share. Economies of scale are achieved through its fully internal, vertically integrated, full-service national management platform. Primaris REIT is very well-capitalized and is exceptionally well positioned to take advantage of market opportunities at an extraordinary moment in the evolution of the Canadian retail property landscape.
To learn more about us, please visit: www.primarisreit.com