Fleet Service Administrator
Top Benefits
About the role
Overview:
Trimac isn't just a transportation company; it's an industry disruptor with a remarkable 80-year legacy of safely delivering products that improve people’s lives across North America.
Our workplace culture is centered on being safe, respectful, innovative and inclusive. We are committed to maintaining a rewarding work environment that allows employees to experience new opportunities and build their chosen careers. Across the company, we encourage open communication, champion integrity, celebrate individuality and cultivate diverse talents and perspectives. If you’re ready for a challenge that will help drive forward an industry leading team, we invite you to begin your journey with us.
Pay Details:
- $57,848.00 - $86,772.00 per annum (based on experience)
Responsibilities:
- Accurately enter and update work orders, unit histories, and service records in fleet systems.
- Ensure documentation from completed maintenance is properly filed and accessible.
- Maintain current processing of ISO work created by the service team.
- Manage vendor statements and accounts payable documentation related to maintenance services.
- Assist in inventory tracking and documentation related to ISO orders, POD documentation as well as In & Out records.
- Provide general administrative assistance to the service department as needed
- Work closely with Service Coordinators, shop personnel, and third-party vendors and customers to ensure timely and accurate service tracking.
- Escalate documentation issues or delays in processing to leadership as required.
Qualifications:
- High School Diploma required; post-secondary education in Business, Transportation, or a related field is an asset.
- 1–3 years of experience in fleet, maintenance, dispatch, or administrative coordination.
- Familiarity with maintenance documentation, VRO processing, or vendor communications is preferred.
- Strong organizational and time management abilities.
- High attention to detail and accuracy in documentation
- Proficient in Microsoft Office (Excel, Word, Outlook); experience with fleet or maintenance systems is an asset
- Effective communicator with a customer service mindset
- Ability to manage shifting priorities in a fast-paced environment
- Proactive and dependable in completing administrative tasks with minimal supervision.
Benefits:
We invest in our employee’s growth through training and development programs. We offer a comprehensive benefits package such as:
- Medical, Dental, Vision, Life Insurance, and many more health and wellness benefits
- Paid vacation, sick time, and company holidays
- Paid time off for volunteer activities to help give back to our communities
- Pension Plan
- Tuition Reimbursement Program to achieve your educational goals
- Continuous learning and career development
Safety Commitments:
- We make safety a part of every decision
- We make safety personal
- We have the courage to intervene
Pay Range: CAD $57,848.00 - CAD $86,772.00 /Yr.
About Trimac Transportation
Trimac Transportation provides bulk trucking transportation services, as well as related distribution and management services, throughout North America. Founded in 1945, Trimac has stood the test of time, becoming North America’s premier provider of services in highway transportation of bulk commodities.
Our National Tank Services division operates a network of maintenance and wash facilities, providing a wide range of services which include maintenance of tractors, trailers and cargo tanks as well as internal and external washing of trailing equipment.
Our logistics services, Bulk Plus Logistics, provide customers with the ability to outsource logistics functions and focus on core competencies. We provide one-stop logistics solutions, transload, warehousing and freight management services.
Learn more about Trimac: www.trimac.com
Trimac’s purpose is to safely deliver products that improve people’s lives. We work hard to align our actions on social media with our purpose. We have several channels you can use to keep up to date with Trimac news and activities. We also have a responsibility to manage these channels in line with the environment in which we operate. As a result, we may remove posts, graphics, comments, videos, photos, or any other content that: Is a potentially libelous, defamatory, or disparaging; Violates another’s copyright or intellectual property; Condones or promotes illegal activity; Is misleading, inaccurate, fraudulent, deceptive or plagiarizes information from another source; Uses language that is vulgar, discriminatory, harassing, or threatening; Is spam or intended to cause technical disruptions to channels; Uses names, photographs, voices, or likenesses of, or discloses personal information; Is believed to have been made by a minor aged person; Is not related to the post under which it appears; Is advertising another service or website. All posts must comply with these guidelines.
Fleet Service Administrator
Top Benefits
About the role
Overview:
Trimac isn't just a transportation company; it's an industry disruptor with a remarkable 80-year legacy of safely delivering products that improve people’s lives across North America.
Our workplace culture is centered on being safe, respectful, innovative and inclusive. We are committed to maintaining a rewarding work environment that allows employees to experience new opportunities and build their chosen careers. Across the company, we encourage open communication, champion integrity, celebrate individuality and cultivate diverse talents and perspectives. If you’re ready for a challenge that will help drive forward an industry leading team, we invite you to begin your journey with us.
Pay Details:
- $57,848.00 - $86,772.00 per annum (based on experience)
Responsibilities:
- Accurately enter and update work orders, unit histories, and service records in fleet systems.
- Ensure documentation from completed maintenance is properly filed and accessible.
- Maintain current processing of ISO work created by the service team.
- Manage vendor statements and accounts payable documentation related to maintenance services.
- Assist in inventory tracking and documentation related to ISO orders, POD documentation as well as In & Out records.
- Provide general administrative assistance to the service department as needed
- Work closely with Service Coordinators, shop personnel, and third-party vendors and customers to ensure timely and accurate service tracking.
- Escalate documentation issues or delays in processing to leadership as required.
Qualifications:
- High School Diploma required; post-secondary education in Business, Transportation, or a related field is an asset.
- 1–3 years of experience in fleet, maintenance, dispatch, or administrative coordination.
- Familiarity with maintenance documentation, VRO processing, or vendor communications is preferred.
- Strong organizational and time management abilities.
- High attention to detail and accuracy in documentation
- Proficient in Microsoft Office (Excel, Word, Outlook); experience with fleet or maintenance systems is an asset
- Effective communicator with a customer service mindset
- Ability to manage shifting priorities in a fast-paced environment
- Proactive and dependable in completing administrative tasks with minimal supervision.
Benefits:
We invest in our employee’s growth through training and development programs. We offer a comprehensive benefits package such as:
- Medical, Dental, Vision, Life Insurance, and many more health and wellness benefits
- Paid vacation, sick time, and company holidays
- Paid time off for volunteer activities to help give back to our communities
- Pension Plan
- Tuition Reimbursement Program to achieve your educational goals
- Continuous learning and career development
Safety Commitments:
- We make safety a part of every decision
- We make safety personal
- We have the courage to intervene
Pay Range: CAD $57,848.00 - CAD $86,772.00 /Yr.
About Trimac Transportation
Trimac Transportation provides bulk trucking transportation services, as well as related distribution and management services, throughout North America. Founded in 1945, Trimac has stood the test of time, becoming North America’s premier provider of services in highway transportation of bulk commodities.
Our National Tank Services division operates a network of maintenance and wash facilities, providing a wide range of services which include maintenance of tractors, trailers and cargo tanks as well as internal and external washing of trailing equipment.
Our logistics services, Bulk Plus Logistics, provide customers with the ability to outsource logistics functions and focus on core competencies. We provide one-stop logistics solutions, transload, warehousing and freight management services.
Learn more about Trimac: www.trimac.com
Trimac’s purpose is to safely deliver products that improve people’s lives. We work hard to align our actions on social media with our purpose. We have several channels you can use to keep up to date with Trimac news and activities. We also have a responsibility to manage these channels in line with the environment in which we operate. As a result, we may remove posts, graphics, comments, videos, photos, or any other content that: Is a potentially libelous, defamatory, or disparaging; Violates another’s copyright or intellectual property; Condones or promotes illegal activity; Is misleading, inaccurate, fraudulent, deceptive or plagiarizes information from another source; Uses language that is vulgar, discriminatory, harassing, or threatening; Is spam or intended to cause technical disruptions to channels; Uses names, photographs, voices, or likenesses of, or discloses personal information; Is believed to have been made by a minor aged person; Is not related to the post under which it appears; Is advertising another service or website. All posts must comply with these guidelines.