Competition Number: REQ 7232

**TITLE:**Executive Assistant, General Counsel

**DIVISION:**General Counsel's Office

**SALARY:**Payband 8, $74,100 to $87,125 annually

HOURS PER WEEK: 37.5

**LOCATION:**230 Richmond Street East

**WORK MODALITY:**Hybrid

**STATUS:**Admin Contract

VACANCY: Replacement

**EFFECTIVE DATE:**July 2026 to January 2028

**CLOSING DATE:**Open until filled.

Land****Acknowledgement

George Brown Polytechnic is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other.

Equity Statement

George Brown Polytechnic is committed to creating and sustaining an equitable and inclusive learning and working environment. We encourage and actively seek applications from Indigenous, Black, racialized people, visible minorities, 2SLGBTQIA+ persons, all genders, and persons with disabilities.

GBP Vision

To be a polytechnic renowned for its inclusion, excellence, relevance, impact, and leadership.

Position Summary:

Reporting to the General Legal Counsel, the Executive Assistant, General Counsel coordinates and manages the day-to-day administrative and operational support for the Office of the General Legal Counsel. The incumbent provides coordinates responses to general legal matters, oversees legal file management, and provides general office support and manages the financial administration of the office.

Key Responsibilities:

• Coordinates and manages the day-to-day support for legal services as directed by the General Legal Counsel.
• Exercises sound judgment in receiving, assessing, and responding to incoming requests for legal advice and support, and directing new files appropriately.
• Organizes workload and deadlines and manages the calendar for the General Legal Counsel.
• Designs, implements, and oversees the legal file management system.
• Manages and coordinates legal filings and corporate searches.
• Conducts basic legal research; analyses, synthesizes, organizes, and presents research findings to the General Legal Counsel for review.
• Tracks progress, status, and deadlines related to legal matters, ensuring deadlines are not missed and bringing forward items for action when necessary.
• Draft correspondence on behalf of the General Legal Counsel for their review.
• Establishes and delivers a high-service standard to meet expectations of internal and external users of the facilities.
• Manages the financial administration of the office in consultation with the General Legal Counsel including managing quarterly forecasting, processing invoices, monitoring budget and funds, and processing expense claims.
• Works closely with the General Legal Counsel in conducting formal reviews of all accounts, projects, and plans for subsequent budgets and keeps the General Legal Counsel apprised of any adjustments and reallocations.
• Coordinate and provide remote and in-person support to other senior staff and/or law students in the office.
• Works collaboratively with other Executive Assistants across the College and liaises with support staff at external law firms, courts, tribunals, external agencies, etc.
• Other duties as assigned.

Educational and Experience Requirements:

• Three-year Diploma or Degree from a recognized post-secondary institution, Business Administration, Office Administration, Legal Assistant training, or related field.
• A Paralegal Certificate is an asset.
• Minimum five (5) years’ experience in an in a legal office setting. Experience in the public and/or education sector would be an asset.
• Project and event management/coordination and budget management experience is an asset.
• Sound judgment, with experience handling sensitive and confidential information appropriately.
• Experience in managing processing invoices, monitoring budgets, and support financial reporting.

Skills and Attributes:

• Highly developed organizational skills and proven ability to prioritize competing deadlines.
• Excellent customer service, interpersonal, communication (oral and written) skills with the ability to develop positive working relations across multiple business units.
• Ability to deliver high quality documentation paying attention to detail in the environment of tight timelines is required.
• Solid collaboration and teamwork skills.
• Knowledge of and ability to apply the principles of Equity, Diversity, and Inclusion.
• Microsoft Office computer skills with expertise in Teams, Word, Excel and Power Point and the initiative to use emerging technologies.
• Knowledge of the education sector, operations, and organizational structure is highly desirable.
• Knowledge of Freedom of Information and Privacy (FIPPA) and Personal Health Information Protection Act (PHIPA), and Intellectual Property and Trademark management are an asset.
• Willingness to work extended hours periodically as required.

Interview process may consist of a practical skills component.

Notes:

• The Polytechnic requires proof of degrees, credentials, or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews or offer.

About Us:

George Brown Polytechnic prides itself on educating students through real-world learning, in the heart of Toronto. Our faculty and employees make this vision a reality, and we support them by making George Brown a great place to work. See why we are consistently ranked as one of GTA’s top employers.

Why work here?

George Brown Polytechnic offers hybrid work opportunities, a competitive pension plan, generous holiday and vacation time, a tuition assistance program, discounted rates for employees taking Continuing Education courses, and an equitable work environment where everyone matters.

George Brown Polytechnic is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Candidates who require accommodation in the hiring process may contact TalentAcquisition@georgebrown.ca confidentially.

Notice Regarding Employment Postings and Recruitment Fraud

If you become aware of any job postings or employment opportunities advertised on external websites that are not currently listed on George Brown Polytechnic employment website, please report them to hr@georgebrown.ca.

Please note that George Brown Polytechnic maintains a no-fee recruitment policy. At no time will George Brown request payment, fees, or financial information from applicants as part of the recruitment or hiring process.

Applicants are advised to remain vigilant of recruitment-related scams and to rely only on official George Brown communications and postings published on our official employment website.