Job ID: 58033

Job Category: Finance, Accounting & Purchasing

Division & Section: Parks, Forestry & Recreation, PFR CPDD Capital Proj Design & Delivery

Work Location: Metro Hall, 55 John St. (Hybrid)

Job Type & Duration: Full-Time, Permanent

Salary: $94,905.00 – $128,386.000

Shift Information: Monday to Friday, 35 hours per week

Affiliation: Non-Union

Number of Positions Open: 1

Posting Period: 26-Aug-2025 to 10-Sep-2025

Toronto Parks and Recreation (P&R) provides exceptional services that are key contributors to the quality of life for all Torontonians. We envision a vibrant city with safe, welcoming and well-maintained parks and trails, and quality recreation facilities and programs supporting diverse needs for active and healthy lifestyles. Designing, building and keeping these assets in good repair, is the responsibility of the Capital Projects, Design & Delivery Branch.

Reporting to the Manager of Capital Budget and Finance, and collaborating closely with the project leads in the Branch, the Supervisor of the Contracts, Tenders, and Payments unit will develop and lead a new team to support the delivery of projects by managing the procurement and award process and payment processing.

Major Responsibilities:

• Provides leadership in supervising, motivating, training, and developing staff, ensuring effective teamwork, high standards of work quality, productivity, and continuous learning. Manages recruitment, onboarding, scheduling, performance reviews, grievances, and disciplinary matters.
• Oversees the day-to-day operations of the procurement team, including workload assignment, vacation and overtime approval, attendance monitoring, and salary increment approvals.
• Leads the development, implementation, and administration of divisional procurement, contracting, and payment processes, ensuring compliance with corporate policies, the Planning Act, the Construction Act, and other applicable legislation.
• Coordinates and executes procurement activities including Requests for Quotation (RFQs), Requests for Tender (RFTs), Requests for Proposals (RFPs), Invitational Calls, Non-Competitive Procurements, Low Value Quotations (LVQs), and Divisional Purchase Orders (DPOs). Provides guidance to project leads and evaluation teams, supports solicitation processes in SAP Ariba, and makes supplier recommendations.
• Manages contracts throughout their lifecycle, including preparation and processing of invoices and progress payments, monitoring of holdbacks, issuance of amendments, administration of Blanket Contracts and Contract Release Orders (CROs), audits, and record-keeping.
• Ensures timely collection and verification of mandatory supplier submittals (e.g., WSIB, Certificates of Insurance, bonds) and maintains centralized contract and payment databases.
• Develops and manages procurement tracking, reporting, and contract management tools, establishing and monitoring divisional KPIs.
• Prepares procurement-related reports, award packages, and funding approvals for Senior Management, Committees, Council, and other corporate decision-making bodies.
• Liaises and collaborates with PMMD, Finance, Divisional Finance, Insurance & Risk Management, Legal Services, and other corporate partners to resolve procurement and contract-related issues. Represents the Division in corporate committees, project working groups, and external stakeholder meetings.
• Develops and delivers procurement-related training, resources, and guidance for divisional staff and project leads to build capacity in contract and invoice management practices.
• Provides input to annual Operating and Capital budget preparations, analyzing the financial impact of new contract awards, pricing escalations, and funding approvals.
• Serves as divisional lead for purchasing and administrative matters, including roster management, service level agreements with PMMD, and participation in corporate initiatives.

Key Qualifications:

• Post-secondary degree or diploma in Finance or Purchasing; an equivalent combination of education and experience may be considered.

• Considerable experience in the procurement of construction and professional services, including preparation, execution and administration of purchasing documents, construction contracts, requests for proposals, requests for quotation, tenders, project cost control and accounting.

• Considerable experience in initiating and leading process improvements and designing and implementing new processes and procedures.

• Considerable experience with analysing and reporting purchasing and financial data including cost control, expenditure forecasting, preparation and interpretation of financial reports; and reporting on key performance indicators.

• Considerable experience in coordinating and tracking vendor payments to ensure their timeliness and accuracy.

• Considerable experience using SAP's material management module or similar systems to run reports and analyze data.

• Experience leading, motivating, training, providing direction and/or supervising support staff in a fast paced environment.

• Ability to prepare financial statements and invoices for cost recovery on construction and professional services contracts as well as prepare year-end liability statements and account reconciliation.

• Ability to work in a highly demanding work environment with many competing priorities and deadlines.

• Ability to communicate effectively both verbally and in writing at all organizational levels.

• Proficiency in the use of general computer software including Microsoft Office (e.g., Word, Excel).

• Excellent leadership, results management and change management skills.

• Excellent interpersonal, analytical, negotiating, problem solving and conflict resolution skills.

• Ability to establish effective and strong working relationships and trust with multiple stakeholders including staff, client divisions, outside agencies, politicians and other orders of government.

• Knowledge of relevant legislations and regulations including; the Construction Act, the City's Financial and Procurement Policies, the City's Purchasing By-Law as well as contract law, Employment Standards Act, Human Rights Act, and the Occupational Health & Safety Act.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.