We are seeking a detail-oriented Legal Administrative Assistant to support our pre-file department.

This role focuses on monitoring criminal cases before they are officially filed and helping keep both the legal team and clients informed throughout the process.

Responsibilities

Conduct daily checks with various courthouses for case filing updates

Monitor and maintain pre-file cases

Update internal records and case statuses

Notify the legal department once cases are officially filed

Send preset updates and notifications through the firm’s software system

Coordinate attorney meetings when needed

Assist with administrative and case management tasks

Requirements

Prior legal administrative experience preferred

Criminal defense experience is a major plus

Strong organizational and communication skills

Comfortable handling repetitive but important monitoring tasks

Experience Working With Legal Software/case Management Systems Preferred

Strong written English and attention to detail

Ability to work independently and follow processes consistently

Important Notes

This role is primarily administrative and process-driven

Most communication will be through email and text

Minimal direct client communication

Strong follow-through and consistency are critical for this position

Ideal Candidate

HAS GOOD WORKING ETHICS, AND COACHABLE.

You are highly organized, reliable, and good at staying on top of repetitive workflows without missing details. This role is less client-facing and more operations-focused, so being structured and dependable matters more than sounding “charismatic.” Corporate people love that word. Usually right before creating unnecessary meetings.

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