About the role
Cellula is looking to add an Administrative Assistant to its Business Support team to support its growing list of projects.
Cellula Robotics Ltd. is a world-leading marine technology company focused on changing the paradigm of subsea survey, science and security through modular, long range, autonomous underwater vehicle (AUV) systems. Our company is growing and is transitioning from building mostly one-of-a-kind prototypes to completing the development of our four core products and will be delivering multiples of those products to our customers. Our products are configured for each client to deliver required capabilities to the end-user. We are committed to producing sustainable solutions for the defense, mineral exploration, and energy sectors driven by innovation and industry knowledge. We’re looking for enthusiastic and energetic people to join us in this growth and transition.
At Cellula we believe in collaboration, innovation, adaptability and reliability. These values are woven through all our products and how we do business. Our products are designed to be solutions to the challenges and capability needs of our clients, which often requires developing new capabilities and subsystems unique to a particular application. These systems are designed, built, and tested in-house by a skilled team of engineers, technicians, and support staff. People are at the heart of our business, and we pride ourselves in having a team-based workplace and building partnerships to solve the most difficult challenges in ocean technology. We believe in learning and innovating by doing. We send staff along with our products into the field to learn from our clients which informs our innovation.
As the Administrative Assistant, you will be responsible for maintaining smooth operations of the office environment. Positioned in reception, you will be present to greet staff & visitors alike, while maintaining office efficiency by planning & implementing office systems, and maintaining office resources.
As a company, we offer team members a chance to grow professionally. Our office is a casual, collaborative environment where you will be able to learn about our state-of-the-art systems from technical experts. We’re excited for you to contribute your experience and make a positive impact on how we grow. In addition, we offer flexible work hours, benefits, and competitive compensation. This position is an on-site position.
Duties and Responsibilities
Office
- Maintain reception desk & surrounding area
- Answer office phone and direct enquiries appropriately
- Receive & greet visitors, ensure their comfort
- Perform office administration tasks
- Manage office email accounts & relevant communications; direct enquiries appropriately
- Maintain a professional, friendly office environment
- Maintain & coordinate regular supplier accounts – cleaners, etc.
- Arrange catering, as required, for project & office events
- Organize accommodation and meal reservations for out-of-town guests and offsite work
- Assist with scheduling & receiving courier deliveries, as needed
- Potential to serve as First Aid Attendant M-F, 9:00 – 17:00
Facilities
- Be secondary point of contact with landlord, in conjunction with Director of Business Support
- Source quotes & liaise with landlord and general contractors, as needed
- Coordinate communications between landlord and staff about work to the exterior of building, parking lot, etc.
- Point of contact with insurance broker
- Maintain up-to-date version of Statement of Value (SoV) for Cellula
- Maintain list of insured items at Cellula
- Maintain up-to-date version of Statement of Value (SoV) for Cellula
- Assist sourcing of general contractors, etc.
Additional
- Support C-Suite with adhoc requests
Required Skills & Experience
- Excellent interpersonal skills
- Strong written & oral communication
- Windows O/S capabilities, with specific proficiency in Word, Excel, and Outlook
- Detail-oriented
- Proactive in task-management
- Strong problem-solving skills
Desirable Skills & Experience
- Bachelor of Business Administration or equivalent work experience
- Cash-handling skills
- Technical & business writing
- OFA Basic certification or willingness to obtain certification
- Familiarity with ISO 9001 quality control
- Familiarity with occupational health and safety programs
Reports to: Director of Business Support
Position type: Full time
About the role
Cellula is looking to add an Administrative Assistant to its Business Support team to support its growing list of projects.
Cellula Robotics Ltd. is a world-leading marine technology company focused on changing the paradigm of subsea survey, science and security through modular, long range, autonomous underwater vehicle (AUV) systems. Our company is growing and is transitioning from building mostly one-of-a-kind prototypes to completing the development of our four core products and will be delivering multiples of those products to our customers. Our products are configured for each client to deliver required capabilities to the end-user. We are committed to producing sustainable solutions for the defense, mineral exploration, and energy sectors driven by innovation and industry knowledge. We’re looking for enthusiastic and energetic people to join us in this growth and transition.
At Cellula we believe in collaboration, innovation, adaptability and reliability. These values are woven through all our products and how we do business. Our products are designed to be solutions to the challenges and capability needs of our clients, which often requires developing new capabilities and subsystems unique to a particular application. These systems are designed, built, and tested in-house by a skilled team of engineers, technicians, and support staff. People are at the heart of our business, and we pride ourselves in having a team-based workplace and building partnerships to solve the most difficult challenges in ocean technology. We believe in learning and innovating by doing. We send staff along with our products into the field to learn from our clients which informs our innovation.
As the Administrative Assistant, you will be responsible for maintaining smooth operations of the office environment. Positioned in reception, you will be present to greet staff & visitors alike, while maintaining office efficiency by planning & implementing office systems, and maintaining office resources.
As a company, we offer team members a chance to grow professionally. Our office is a casual, collaborative environment where you will be able to learn about our state-of-the-art systems from technical experts. We’re excited for you to contribute your experience and make a positive impact on how we grow. In addition, we offer flexible work hours, benefits, and competitive compensation. This position is an on-site position.
Duties and Responsibilities
Office
- Maintain reception desk & surrounding area
- Answer office phone and direct enquiries appropriately
- Receive & greet visitors, ensure their comfort
- Perform office administration tasks
- Manage office email accounts & relevant communications; direct enquiries appropriately
- Maintain a professional, friendly office environment
- Maintain & coordinate regular supplier accounts – cleaners, etc.
- Arrange catering, as required, for project & office events
- Organize accommodation and meal reservations for out-of-town guests and offsite work
- Assist with scheduling & receiving courier deliveries, as needed
- Potential to serve as First Aid Attendant M-F, 9:00 – 17:00
Facilities
- Be secondary point of contact with landlord, in conjunction with Director of Business Support
- Source quotes & liaise with landlord and general contractors, as needed
- Coordinate communications between landlord and staff about work to the exterior of building, parking lot, etc.
- Point of contact with insurance broker
- Maintain up-to-date version of Statement of Value (SoV) for Cellula
- Maintain list of insured items at Cellula
- Maintain up-to-date version of Statement of Value (SoV) for Cellula
- Assist sourcing of general contractors, etc.
Additional
- Support C-Suite with adhoc requests
Required Skills & Experience
- Excellent interpersonal skills
- Strong written & oral communication
- Windows O/S capabilities, with specific proficiency in Word, Excel, and Outlook
- Detail-oriented
- Proactive in task-management
- Strong problem-solving skills
Desirable Skills & Experience
- Bachelor of Business Administration or equivalent work experience
- Cash-handling skills
- Technical & business writing
- OFA Basic certification or willingness to obtain certification
- Familiarity with ISO 9001 quality control
- Familiarity with occupational health and safety programs
Reports to: Director of Business Support
Position type: Full time