Please Note: If you are a current Oak Valley Health employee, apply to this job via the internal Workday application. Land Acknowledgement Oak Valley Health is honoured to provide care on the traditional and treaty territory of the Anishinaabeg, and acknowledge our closest Indigenous communities, the Chippewas of Georgina Island and the Mississaugas of Scugog Island. The land is encompassed within Treaty 13, Treaty 20, and the Williams Treaty.

Today, this area is home to many diverse Indigenous Peoples, and we acknowledge the health disparities and barriers Indigenous Peoples face in accessing care. To support true healing, we are committed to understanding these challenges, learning from Indigenous knowledge, and taking action together to improve safe and equitable health care for current and future generations.

Who You Are

• You encompass Oak Valley Health’s core values and live the words of respect, trust, commitment, compassion and courage
• You are a patient and/or client centered individual who performs at an exemplary standard
• You are a team player with excellent communication, critical thinking and prioritization skills

Posting Closing: October 1st

What We Need As a member of the Executive Assistant team, we are seeking a self-directed, independent critical thinker who is well-organized to provide complex administrative support within the executive offices. Exercising considerable judgment, you will anticipate the senior leaders professional needs and produce first rate documentation to support them. To succeed in this role you must have a full understanding of hospital policies and procedures, be discreet and professional, able to accept and assume responsibility while making appropriate decisions based in accordance with your role. Areas of responsibilities include:

• Coordinating meetings by organizing and preparing agendas, recording and distributing minutes and the room is set up and all requirements are met
• Researching, composing and typing various draft internal and external correspondence, reports, proposals and presentations
• Arranging internal and external appointments and meetings ensuring the required stakeholders and material are organized and prepared to ensure success of the meeting/appointment
• Assisting with various facets of special projects
• Maintaining an effective filing system (hard copy and electronic files)
• Maintaining the image of the Executive Office by adhering to a professional and consistent standard
• Cross coverage for administration support and other duties as assigned by a member of the senior management team

What You Bring To The Role

• Post secondary degree or diploma level education in office/administrative management, with specific file/data management training
• A minimum of 3-5 years of recent relevant executive assistant experience supporting a member of the executive leadership team within a healthcare environment is essential
• Proven record in ensuring confidentiality, integrity, professionalism and diplomacy at all times
• Proven MS Office proficiency (Word, Excel, and Powerpoint) required
• Proven ability to research and develop power point presentations for the senior team
• Demonstrated excellent organizational skills with ability to prioritize tasks and meet deadlines in a fast-paced environment
• Superior communication (verbal and written) skills and the ability to effect strong public relations with Board members, staff, physicians, volunteers, community, and government staff
• Proven well-developed customer-service focus
• Demonstrated ability to work both independently and collaboratively within a team environment
• Excellent critical thinking skills with the ability to think independently to proactively anticipate the needs of the senior team
• Must demonstrate high initiative and efficiency with accurate attention to detail
• Demonstrated good attendance and performance record with the ability to maintain this same standard
• Demonstrates a commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with organization related policies, health and safety legislation and best practices and completing relevant mandatory education as required

Work Schedule The successful candidate will primarily work Monday to Friday during the day. However, you must be flexible with your schedule to meet deadlines and support meetings/events which may take place in the evening and on weekends.

Please note schedules may change due to operational needs.

Compensation BAND N

Range $39.90 - $48.54

Who We Are Oak Valley Health is one of Ontario’s leading community healthcare organizations. Across our two hospital sites (Markham and Uxbridge) a Reactivation Care Centre (RCC), a Community Health Centre (CHC), and Hospital-to-Home programs, we provide high quality, patient-centred care to more than 468,000 patients each year. We offer diagnostic and emergency services, and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children’s services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).

Our 542 physicians, 35 midwives, over 3,000 staff and 1,000 volunteers serve patients and families with an Honoured to Care mindset, and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost.

Oak Valley Health Equity, Diversity, Inclusion and Belonging statement Oak Valley Health takes pride in serving some of Canada’s most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration and we encourage applications from Indigenous peoples, members of LGBTQ2+ communities, members of racialized groups, persons with disabilities, and all others who may contribute to the further diversification of Oak Valley Health. Furthermore, Oak Valley Health is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources.

We are honoured to be recognized as one of Forbes Canada's Best Employers for Diversity. We ranked within the top 150 organizations across the country. Learn more about our commitment to EDIB.