Competition:

123-26

Department / Unit:

Administration

Position Type:

Temporary Full Time

Bargaining Unit:

Non-Union

Posting Date:

2026-05-05 11:00

Headwaters Health Care Centre. One Community, Caring Together.

We are a dedicated team of professionals focused on providing the best care possible for our patients, families, and caregivers. We work together to care for the whole person from hospital to home.

We are looking for a Senior Administrative Assistant to work with our Corporate and People Services Departments to help us continue in our mission to serve our community with Kindness, Accountability, Respect, and Teamwork.

Position Responsibilities:

The Senior Administrative Assistant provides high-level administrative, coordination, and project support to Vice President(s) and assigned senior leadership portfolios. This role is responsible for detailed calendar and meeting management, portfolio oversight, and coordination of key deliverables and strategic initiatives.

The position is part of the broader administrative team and provides backup coverage to other Senior Administrative Assistants. The role also supports hospital-wide meetings and events, which may occur outside regular business hours; flexibility will be essential.

Qualifications:

• Minimum of five (5) years of experience providing senior-level administrative and/or project coordination support; experience in a healthcare or complex public-sector environment preferred
• University degree preferred; completion of post-secondary education in administrative studies or a related field, or an equivalent combination of education and experience
• Demonstrated experience coordinating, managing, and supporting projects, initiatives, and executive-level priorities
• Advanced knowledge of administrative practices, office procedures, and business processes
• Knowledge of medical terminology and advanced minute-taking skills, including documenting decisions and action items
• Superior oral and written communication skills, including report writing, proofreading, and document formatting
• Strong organizational, time-management, and prioritization skills, with the ability to work independently with limited supervision
• Proven ability to handle sensitive and confidential information with professionalism and discretion.
• Advanced proficiency with MS Office and related software (Word, Excel, PowerPoint, Visio, document-sharing systems) and strong internet research skills
• Demonstrated ability to work effectively under pressure, manage competing priorities, and meet tight timelines in a fast-paced environment
• Experience supporting Boards of Directors and Board Committees is considered a strong asset

Hours of Work: 37.5 hours per week, Monday to Friday (meetings and events may occur outside of regular hours)

Hiring Salary Range: $36.60 - $43.05 per hour

The approximate duration of this temporary position is twelve (12) months.

We are hiring for an existing vacancy.

Why Headwaters?
Our values are more than words, they are what define and connect us. They determine how we work, how we behave, and how we relate to our patients, their families, and caregivers as well as to everyone who is part of the Headwaters community.

We offer a wide range of employee perks, for information on our comprehensive benefits package, please visit Headwaters Health Care Centre - Careers at Headwaters .

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Headwaters Health Care Centre is an inclusive and equal opportunity employer and supports the compliance of the Accessibility for Ontarians with Disabilities Act (AODA). If you have a need for an accommodation, please contact Human Resources so that appropriate arrangements can be made.

Headwaters Health Care Centre is a smoke free facility. Smoking is not permitted on hospital properties. We thank everyone who works at or visits our hospitals for respecting this healthy initiative. We are also a scent-free environment for all employees and visitors.