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Employment Status

Exempt - Regular Full-Time

Scope

Reporting to the General Manager of Public Safety, the Administrative Coordinator plays a vital role in managing a broad range of complex and confidential administrative tasks within a fast-paced and demanding work environment.

Responsibilities

The Administrative Coordinator supports the General Manager, Public Safety, and the Departmental Leadership Team, through a variety of highly sensitive and confidential administrative duties including: Managing calendars and files for the General Manager and Departmental Leadership Team. Assisting with the preparation of corporate reports, documents, meeting agendas and minutes, ensuring accuracy before distributing to internal and external clients. Coordinating correspondence, reports and meeting agendas for committees. Coordinating responses to Freedom of Information (FOI) requests. Responding on behalf of the Department to members of the public regarding Public Safety departmental matters. Maintaining effective relationships with the public, community organizations, Council, City staff and government agencies; and responding to inquiries as required. Working closely and collaboratively with Administrative Coordinators and Clerks within all other City departments. Being primary contact for the Public Safety Department in relation to the City Manager’s Office, other General Managers, Mayor and Council, and their respective offices. Managing, maintaining and following up on Public Safety related inquiries from Mayor and Council and their respective offices, and from members of the public. Assisting with the tracking and delivery of various corporate and departmental strategic initiatives and ensuring collaboration among Senior Managers on delivery of these initiatives. Demonstrating extreme tact and discretion in handling restricted and highly confidential information while working with internal departments such as HR and Finance on coordinating recruitment processes and budgets.

Qualifications

The successful candidate will have:
High school graduation supplemented by a relevant post-secondary 2-year diploma and more than 5 years related work experience. An equivalent combination of education and experience may be considered.

The ability to interact professionally and diplomatically with people at all levels of an organization and with multiple external stakeholders.

The ability to complete work with a high level of accuracy and attention to detail with excellent verbal and written communication skills.

Demonstrated knowledge of file management and record keeping best practices.

Demonstrated good knowledge of Microsoft Word, Excel, Project Management Software and PowerPoint.

Strong attention to detail, highly developed organizational and administrative skills and excellent verbal and written communication skills.

The ability to work independently and be able to exercise sound judgment in a high-volume workplace.

Experience in public relations is an asset.

Other Information

Number of Job Openings: 1

Annual Salary: $78,716 - $92,607 (2024 rate)

HR will be in contact with you If you are required to test for this competition.

Learn more about the City of Surrey's Recruitment Process and tips on how to prepare for the interview on CityNet or by clicking here !

Conditions of Employment

Successful applicants must provide proof of qualifications.

Closing Date

This job will be posted until filled.

Our Values

Integrity - Service - Teamwork - Innovation - Community