Job Summary

Our client is seeking a detail-oriented and organized Bilingual Accounts Payable & Billing Administrator. The successful candidate will be responsible for managing high-volume accounts payable/Receivable transactions, client invoicing, collections, and providing administrative support to ensure the efficient operation of the finance department.

The role is on-site located in Richmond Hill, Ontario (Woodbine/Hwy 7)

Key Responsibilities

Perform daily accounts payable functions, including matching vendor invoices to electronic work orders and verifying supporting documentation. Review, sort, and prioritize a high volume of utility and vendor invoices to ensure timely processing and avoid late payment penalties. Respond to vendor/client inquiries in a professional and timely manner. Reconcile vendor statements, investigate discrepancies, and resolve payment-related issues. Process vendor invoices for payment in accordance with company policies and procedures. Create and issue client invoices based on vendor invoices that have been processed and paid, ensuring compliance with client service level agreements (SLAs) and agreed pricing structures. Prepare and batch client invoices at month-end and distribute them to clients via email for payment. Monitor accounts receivable and follow up on outstanding invoices to ensure timely collection of payments. Contact clients regarding overdue accounts and assist in resolving payment issues. Maintain accurate financial records and filing systems. Provide general office administration and clerical support as required. Assist with special projects and perform other duties assigned by management.

Qualifications

Previous experience in Accounts Payable, Accounts Receivable, Billing, or a related accounting role. Strong understanding of invoice processing, vendor reconciliations, and collections procedures. Excellent organizational skills with the ability to manage multiple priorities and deadlines. High attention to detail and accuracy. Strong communication and customer service skills. Proficiency in Microsoft Office, particularly Excel, and accounting software. (Yardi/Spectra is an asset) Ability to work independently and as part of a team. English required.

French language skills are preferred but not mandatory

Preferred Skills

Experience handling high-volume invoice processing. Knowledge of utility billing and client contract pricing structures. Strong problem-solving and analytical abilities.

Benefits

Salary range: $50,000.00 to $55,000.00 annual salary Professional development opportunities Supportive team environment Comprehensive benefits package