Secretary 3 - Maintenance Services
About the role
Requisition ID: 386716
Position Number: 20010536
Posting End Date: August 22, 2025
City: Winnipeg
Employer: Shared Health
Site: Health Sciences Centre
Department / Unit: Facilities Management & Logistics
Job Stream: Non-Clinical
Union: CUPE
Anticipated Start Date: 08/29/2025
FTE: 1.00
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary: $22.802, $23.486, $24.190, $24.917, $25.664, $26.432
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview
Reporting to the Administrative Assistant 4 - Facility Management and Maintenance Services, the incumbent is responsible for the effective, efficient provision of secretarial support for Maintenance Services.
Duties include:
- Typing & formatting of routine correspondence and memoranda.
- Sets up and maintains all office systems.
- Performs payroll duties for personnel, coding of timesheets, correction notices, and meal and mileage credits.
- Provides daily reception coverage and vacation/sick coverage for the Secretary in the Department and to a lesser extent helps when one of the Administrative Assistants is away.
Experience
- One-year previous related experience required, preferably in a hospital setting.
Education (Degree/Diploma/Certificate)
- Complete high school education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- A combination of education and experience may be considered.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
- Typing 50 wpm required.
- Demonstrated proficiency in the use of Microsoft Office (Word, Excel, MS Teams, SAP, ESP, Outlook) required.
- Arithmetic competence for petty cash control and record keeping required.
- Knowledge of database entry work preferred.
- Must have excellent organizational, interpersonal and communication skills.
- Knowledge of Health Sciences Centre personnel and payroll procedures as well as some knowledge of support union contracts related to employee benefits is an asset.
- Must have excellent telephone manner and the ability to receive and relay precise messages.
- Must be able to function well with frequent interruptions.
Physical Requirements
- Use of VDT.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
About Health Sciences Centre
More than 8,000 staff, physicians and volunteers care for patients. Highly-skilled interdisciplinary teams provide complex, specialist (“tertiary”) acute care, including diagnostic, outpatient and inpatient services to adults and children across Manitoba, north-western Ontario and Nunavut.
HSC is a Shared Health facility, and is Manitoba’s provincial tertiary centre for trauma, transplants, burns, neurosciences, complex cancer care and pediatric care. Every clinical hospital-based service available in the province is offered at HSC, with the exception of cardiac surgery and eye surgery. This means the majority of Manitobans’ tertiary care is provided here, regardless of which community our patients call home.
HSC is also a teaching hospital, formally affiliated with the University of Manitoba and other post-secondary institutions. Students learn from us at the bedside or in the lab, and many of our staff teach and conduct research at these institutions.
HSC is accredited by the Canadian Council on Health Services Accreditation.
Secretary 3 - Maintenance Services
About the role
Requisition ID: 386716
Position Number: 20010536
Posting End Date: August 22, 2025
City: Winnipeg
Employer: Shared Health
Site: Health Sciences Centre
Department / Unit: Facilities Management & Logistics
Job Stream: Non-Clinical
Union: CUPE
Anticipated Start Date: 08/29/2025
FTE: 1.00
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary: $22.802, $23.486, $24.190, $24.917, $25.664, $26.432
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview
Reporting to the Administrative Assistant 4 - Facility Management and Maintenance Services, the incumbent is responsible for the effective, efficient provision of secretarial support for Maintenance Services.
Duties include:
- Typing & formatting of routine correspondence and memoranda.
- Sets up and maintains all office systems.
- Performs payroll duties for personnel, coding of timesheets, correction notices, and meal and mileage credits.
- Provides daily reception coverage and vacation/sick coverage for the Secretary in the Department and to a lesser extent helps when one of the Administrative Assistants is away.
Experience
- One-year previous related experience required, preferably in a hospital setting.
Education (Degree/Diploma/Certificate)
- Complete high school education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- A combination of education and experience may be considered.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
- Typing 50 wpm required.
- Demonstrated proficiency in the use of Microsoft Office (Word, Excel, MS Teams, SAP, ESP, Outlook) required.
- Arithmetic competence for petty cash control and record keeping required.
- Knowledge of database entry work preferred.
- Must have excellent organizational, interpersonal and communication skills.
- Knowledge of Health Sciences Centre personnel and payroll procedures as well as some knowledge of support union contracts related to employee benefits is an asset.
- Must have excellent telephone manner and the ability to receive and relay precise messages.
- Must be able to function well with frequent interruptions.
Physical Requirements
- Use of VDT.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
About Health Sciences Centre
More than 8,000 staff, physicians and volunteers care for patients. Highly-skilled interdisciplinary teams provide complex, specialist (“tertiary”) acute care, including diagnostic, outpatient and inpatient services to adults and children across Manitoba, north-western Ontario and Nunavut.
HSC is a Shared Health facility, and is Manitoba’s provincial tertiary centre for trauma, transplants, burns, neurosciences, complex cancer care and pediatric care. Every clinical hospital-based service available in the province is offered at HSC, with the exception of cardiac surgery and eye surgery. This means the majority of Manitobans’ tertiary care is provided here, regardless of which community our patients call home.
HSC is also a teaching hospital, formally affiliated with the University of Manitoba and other post-secondary institutions. Students learn from us at the bedside or in the lab, and many of our staff teach and conduct research at these institutions.
HSC is accredited by the Canadian Council on Health Services Accreditation.