Vancouver Police Department

Section Assistant

**COMPETITION: #**2634-50179364

Classification: Section Assistant
DIVISION: Operations
SECTION: Operations
UNIT: District 5

STATUS: Temporary Full Time
DURATION: Approximately one (1) Year (Assignment may be extended or reduced for operational reasons or due to circumstances that could not be foreseen at the time of posting)
HOURS OF WORK: Monday to Thursday 0700-1600 Hours
SALARY: Pay Grade 16–$30.41 to $35.72 per hour
COMP. END DATE: March 13, 2026

“NOT JUST A JOB . . . A CONTRIBUTION”

Responsible for providing administrative support to the Section Inspectors, Staff Sergeants, Sergeants and operational members.

ESSENTIAL DUTIES:

• Perform complex clerical and secretarial duties for a superior and/or their subordinates

• Relieve a superior of routine administrative and office detail within defined limits

• Arrange and coordinate appointments, meetings and events with internal staff and external agencies

• Book meeting rooms and maintain meeting schedules

• Prepare routine and technical correspondence including letters, notices, agendas, minutes, reports and other administrative material

• Assemble, collate and type material from notes, dictation, rough draft and electronic sources

• Process highly confidential material with discretion

• Prepare and maintain departmental personnel files, duty sheets, and section records

• Scrutinize minutes, reports, correspondence and other documents for referral or action

• Open, sort and distribute incoming mail; process outgoing correspondence

• Develop, maintain and control filing systems and records

• Compile statistical information and prepare various reports

• Maintain office supplies, the report writing room and related resources

• Download and process EON training information

• Provide factual information and assistance to Department staff, business and government contacts and members of the public

• Answer telephone inquiries and respond to public inquiries in a professional manner

• Assign and check work performed by clerical subordinates, as required

• Develop and, upon approval, implement new or revised office methods and procedures

• Perform other related work of comparable responsibility as assigned

QUALIFICATIONS
KNOWLEDGE, SKILLS & ABILITIES:
REQUIRED:

• Considerable knowledge of secretarial and office administration practices and procedures applicable to the Department served

• Considerable knowledge of the Department’s organizational structure and divisional functions

• Sound knowledge of business English, spelling, punctuation, arithmetic and modern office practices

• Ability to perform secretarial tasks and relieve a superior of routine administrative detail with minimal supervision

• Ability to exercise tact, discretion and confidentiality in sensitive matters

• Ability to establish and maintain effective working relationships with staff, officials, external contacts and the public

• Ability to prepare routine correspondence and reports and perform non-complex arithmetic computations

• Ability to operate a variety of office equipment and systems

• Ability to assign and check the work of clerical subordinates

• Skill in typing and processing clerical work of a complex and technical nature

• Superior clerical aptitude

EXPERIENCE:
REQUIRED:

• Considerable related office experience demonstrating a high level of clerical proficiency

PREFERRED:

• Experience in a police, public safety, government or large public-sector environment

• Experience supporting multiple supervisors in a fast-paced operational setting

• Experience handling confidential and sensitive information

• Experience compiling statistical data and preparing operational reports

• Experience developing or improving office procedures

EDUCATION:

• Completion of Grade 12

• Post-secondary coursework in Business Administration, Office Administration, or related commercial/secretarial subjects

OTHER REQUIREMENT(S):

• All employees must maintain their Enhanced Security Clearance while employed with the Vancouver Police Department. Enhanced Security Clearances will be renewed every 5 years.

Selection Process:
We thank all applicants for their interest, however, only those short-listed will be contacted.

Short-listed candidates will be required to take a written test and need to achieve a minimum of 70% to move forward to the interview stage.

This position falls under the jurisdiction of Teamsters Local 31

Applicants should submit a resume via email to vpd.civilian.jobs@vpd.ca by 4:30 p.m. of the closing date. The competition number must be indicated in the subject line of the email.

THE VANCOUVER POLICE DEPARTMENT IS AN EQUAL OPPORTUNITY EMPLOYER

Education : Secondary (high) school graduation certificate

Experience : Experience an asset