The Graduate Science Centre in the Faculty of Science is currently seeking a Full-time Temporary Relief Graduate Program Administrator for approximately 12 months.

This specialist position provides student affairs expertise related to student admission, funding, registration, and progression through their degree program to graduation. This role is accountable for providing accurate information and guidance to students on procedures, policies, and regulations and administer all aspects of student affairs processes from pre-admission to graduation. The Administrator must demonstrate strong communication skills and be comfortable dealing with diverse constituents including students, faculty and staff.

Requires high-level discretionary decision-making as well as the ability to manage multiple tasks to meet deadlines and deal with constant interruptions on a daily basis. The position involves constant multi-tasking and weighing of situations with full understanding of the impact of decisions. Stressors range from moderate to high. There is a high need for attention to detail.

This position reports to the Manager, Graduate Student Services.

Summary of Key Responsibilities (job functions include but are not limited to):

• Detailed knowledge of degree program requirements is maintained and up-to-date.
• Compile and process all admission and scholarship documentation including Grade Point Averages for review by the Admissions/Scholarships committees.
• Advise current/prospective students in both a one-on-one and group setting regarding degree requirements (including admissions, course registration, oral and candidacy examinations, etc.) and university policies and procedures.
• Provide advice and assistance to students on all aspects of their academic experience, including progression and requirement matters for their chosen degree.
• Communicates all timelines and deadlines pertaining to graduate students.
• Compile and update student funding information (e.g., GAT, RA, visa differentials, and other award funding) for pay entry ensuring student payment distribution follows the departmental funding policy and scholarship terms of reference.
• Advise on available scholarships and awards opportunities to eligible students.
• Liaise with the Graduate Program Directors on all aspects of a student¿s file (e.g., scholarship, reporting, program requirements, etc.)
• Liaise with the GAT allocators in regard to teaching assignments and ensure that AoADs and Offer Letters are processed and generated accordingly by following the GSA Collective Agreement.
• Develop rapport with advisees, faculty, and campus staff to create and maintain open and collaborative relationships.
• Foster and maintains cooperative and trusting relationships with the Graduate Studies, Enrolment Services and other student affairs and service offices across campus to provide seamless and efficient student support processes.

Qualifications / Requirements:

• Minimum of a four-academic year undergraduate degree is required.
• At least 3-5 years progressive student affairs experience required, preferably within graduate studies.
• Experience working in a large, dynamic team with proven personal effectiveness and productivity is required.
• Strong planning, time management and organizational skills, as well as effective decision-making, multitasking and problem-solving ability in a deadline driven, high volume environment required.
• Positive and professional demeanour is essential.
• Excellent written, oral and presentation skills are required.
• Ability to think and act quickly and effectively under pressure, exercising initiative, tact, diplomacy, discretion, and good judgement is required.
• Demonstrated ability to be resourceful, creative, innovative, and flexible required.
• Proven ability to manage heavy workload, stress, and multiple priorities with high level of initiative, flexibility, thoroughness, accuracy, and attention to detail is required.
• The ability to work independently to tight timelines, maintain confidentiality and deal effectively with overlapping and changing deadlines is required.
• Advanced Computer skills including MS Office Suite (including Word, Outlook, PowerPoint, and Excel) and PeopleSoft required; knowledge of related software (e.g., Electronic Document Management Systems, Qualtrics, Power BI) is required.
• Ability to interpret policies, procedures and regulations is required.
• Experience with web content management systems will be considered an asset.
• Knowledge of university policies and procedures associated with the portfolio supported including the academic calendar is an asset.
• Knowledge of the Freedom of Information and Protection of Privacy Act and the Student Misconduct and Academic Appeals Policy would be an asset.
• Ability to build relationships to accomplish goals with a diverse groups within and outside of the Faculty of Science essential.

Application Deadline: October 28, 2025

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our [Management and Staff Careers website](https://careers.ucalgary.ca/search/jobs?q=&ns_job_type_page=management- and- staff&cf%5Bjobfamily%5D%5B%5D=ASA&cf%5Bjobfamily%5D%5B%5D=FIN&cf%5Bjobfamily%5D%5B%5D=HRL&cf%5Bjobfamily%5D%5B%5D=HRS&cf%5Bjobfamily%5D%5B%5D=INT&cf%5Bjobfamily%5D%5B%5D=LBS&cf%5Bjobfamily%5D%5B%5D=MGT&cf%5Bjobfamily%5D%5B%5D=PRO&cf%5Bjobfamily%5D%5B%5D=RSS&cf%5Bjobfamily%5D%5B%5D=SKT&cf%5Bjobfamily%5D%5B%5D=SLT&cf%5Bjobfamily%5D%5B%5D=STU&cf%5Bjobfamily%5D%5B%5D=TEC&ns_faculty_unit_page=).

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The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the[ Office of Institutional Commitments](https://www.ucalgary.ca/provost/strategic-initiatives/office- institutional-commitments) (equity@ucalgary.ca ) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca ).

_Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. _

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.