Title: Executive Assistant

**Reports to:**General Manager, Cabot Cape Breton / Vice President (Americas)

**Job Type:**Full Time, Year Round

**Location:**Inverness, Nova Scotia, B0E 1N0

The Cabot Collection

Cabot is a global developer and operator of world-class golf destinations with a growing portfolio of six Cabot properties and four Cabot-managed properties. The Cabot portfolio includes Cabot Cape Breton in Nova Scotia, Canada, Cabot Saint Lucia in the Caribbean, Cabot Revelstoke in British Columbia, Canada, Cabot Citrus Farms in the United States, Cabot Highlands in Scotland, and Cabot Bordeaux in France. With extensive expertise in golf and hospitality management, Cabot also oversees the operations of several premier golf courses through its Cabot-managed properties in the U.S., including: Cascata Golf Club and Serket Golf Club in Las Vegas, Nevada; Grand Bear Golf Club in Saucier, Mississippi; and Chariot Run Golf Club in Laconia, Indiana.

Cabot continues to cultivate a legacy of excellence, providing guests and homeowners with exclusive access to bespoke, destination-inspired experiences and a commitment to exceptional service across its luxury residential and boutique resort offerings.

About Cabot Cape Breton

Located along the coast of Cape Breton, Nova Scotia and nestled between the Atlantic Ocean and the picturesque town of Inverness, Cabot Cape Breton is an unrivalled destination offering one of the best resort experiences in Canada. Featuring 46 spectacular holes—including Cabot Links and Cabot Cliffs, two 18-hole layouts ranked among the world’s top 100 courses, and The Nest, an 11-hole par-3 course—Cabot Cape Breton offers a rare chance to experience golf as it was meant to be played: on firm, sandy turf, with the ocean breeze shaping every shot. With award-winning accommodations at Cabot Links Lodge, upscale Golf Villas, luxury homes, and exquisite dining options, Cabot Cape Breton is intended to excite and inspire at every turn.

If you join our team, you will live our values:

Confidence, Authenticity, Humility, Warmth

Position Overview

The Executive Assistant will perform a wide range of administrative duties, ensuring the effective and efficient day-to-day operation for the General Manager of the Cabot Cape Breton golf resort, who also serves as Regional Vice President (Americas) of the Cabot Collection.

The Profile:

The Executive Assistant to the General Manager / Vice President is an experienced and discreet individual with an ability to juggle and prioritize multiple tasks at once.

Key Responsibilities

• Support the General Manager/Vice President in managing his calendar with a deep understanding of key priorities and managing his time accordingly.

• Manage the coordination of the GM/VP’s day-to-day activities including but not limited to:

  • Arranging in-person meetings, conferences, and video conferences involving multiple internal/external participants
  • Making all logistical meeting arrangements (e.g., coordinating boardroom bookings, travel arrangements and distributing related materials prepared by the GM/VP).
  • Responding to General Manager’s emails on his behalf based on guidance provided
  • Any personal support required to fulfill other obligations

• Provide active administrative support for the General Manager/Vice President both in-person in Inverness and remote

• Manage the GM/VP’s expenses in coordination with his personal accountants

• Occasionally support senior management with projects and administrative tasks

• Liaise with our Home Office (Toronto) team on a variety of initiatives and projects

• Identify and recommend methods to improve administrative systems and business functions to maximize office efficiency and effectiveness.

Preferred qualifications and skills:

• 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role, preferably in luxury hospitality, resorts, private clubs, or high‑end service environments
• Exceptional organizational, time‑management, prioritization and multitasking abilities
• Meticulous attention to detail
• Strong written and verbal communication skills
• High level of discretion, emotional intelligence, and professionalism
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with hospitality systems is an asset
• Ability to work flexible hours as required by resort operations and events

You will thrive in this role if you enjoy:

Working Closely with Senior Leadership

• Being a trusted right hand to a decisive, high‑performing leader
• Anticipating needs rather than waiting for direction
• Having visibility into high‑level strategy and decision‑making

Organization and Control of Complexity

• Managing busy calendars, shifting priorities, and competing deadlines
• Bringing structure, order, and clarity to fast‑moving environments
• Keeping detailed systems, files, and processes impeccably organized

Hospitality and Service Excellence

• Supporting exceptional guest, member, and ownership experiences behind the scenes
• Taking pride in discretion, polish, and thoughtful execution
• Understanding that small details make a luxury experience seamless

Communication and Relationship Building

• Interacting with department heads, ownership groups, vendors, and VIP guests
• Crafting professional, well‑worded correspondence and presentations
• Knowing when to speak, when to listen, and when to escalate

High Standards

• Working in an environment where excellence, polish, and etiquette matter
• Holding themselves to a high bar for accuracy, timeliness, and presentation
• Supporting a brand where reputation and experience are paramount

Variety and a Dynamic Environment

• Switching between administrative work, operational coordination, and event support
• Supporting tournaments, special events, and executive visits
• No two days looking exactly the same

Being Behind the Scenes—but Essential

• Getting satisfaction from enabling others to succeed
• Preferring influence and impact over spotlight or visibility
• Knowing their work directly contributes to smooth operations and leadership effectiveness

Requirements of the role you should be aware of:

• Based on the nature of our business and the service we provide to our guest, to work with us, you must consent to a criminal background check as a condition of employment and an additional criminal background check every two years.
• This is a high-trust position which will include the management of extremely confidential and sensitive materials, including financial, personal and human resource related information. Discretion is to be maintained at all times.
• As a seasonal resort business, you can anticipate a schedule that will involve day, evening, night, and weekend work.

Our Benefits

• Access to learning & training opportunities to build your career.
• $10 green fees
• Complimentary Family Golf Round
• Friends and Family Rates for Golf and Lodging
• Discounts in our Retail Shops & Restaurants
• Access to our Employee Assistance Program
• Subsidized Team Housing, based on availability.
• Healthcare benefits for permanent and returning seasonal team members.
• Employer matched contribution RRSP program