Project Coordinator

Calgary, AB

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world. Together, we are enhancing the quality of life globally through design. Join us and design your place with Stantec.

Your Opportunity

In this position you will have the opportunity to provide support for the successful execution of projects through conformance to Stantec’s ISO requirements, corporate policies, solid project management objectives, and client requirements and standards. This is a great opportunity for a motivated, energetic individual who wants to challenge their abilities in a dynamic work environment.

Your Key Responsibilities

• Follows document control processes and procedures established for project functions including document tracking, deliverables scheduling and management, minutes, RFIs, submittals, change logs and other communication tools.

• Works closely with the project team to maintain a current and accurate understanding of project status, issues and changes.

• Provides support to project management and team members to adhere to client standards, Stantec required procedures, and document management.

• With guidance, assists with the preparation of high quality, accurate and timely documents such as: specification packages, reports, RFIs, minutes, submittals tracking, and other required documentation.

• With direction, prepares required project set up documentation.

• Follows record retention policies.

• Assists team to prepare project specifications, reports, and other required documents.

• Tracks RFIs and submittals.

• Records, composes, and distributes meeting minutes.

• Provides general team support / office support functions as required.

Your Capabilities and Credentials

• Prior experience working in engineering, architecture, or construction field is preferred.

• Prior knowledge of documentation / revision control is preferred.

• Prior work in documentation control / project assistant role is a plus.

• Demonstrated ability to handle multiple priorities and assignments.

• Good written and verbal communications.

• Good analytical skills.

• Must be detail-oriented, and resourceful.

• Must have good interpersonal skills.

• Must be able to successfully work both collaboratively and independently.

• Experience with MS Office including Word, PowerPoint, Excel, and Access.

Education and Experience

Associate's degree or technical diploma/certificate in a related program with a minimum of 2-3 years of related work experience; or an equivalent combination of education and related experience.

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.