The Federation of Canadian Municipalities (FCM) is the national voice of municipal governments, representing the interests of cities and communities with the federal government.

Position Project Coordinator, Capacity Development – Climate-Ready Plans and Processes Department G&D - GMF - Adaptation Programs Classification Level 3 Salary Our salaries generally range from $57,348 to $63,945, and are based on qualifications and experience Languages Bilingual English and French required Term Permanent - full time (Replacement) Location Hybrid (Ottawa) Why GMF is the place for you At the Green Municipal Fund (GMF), we create change where it matters most—in Canada’s municipalities. As the Federation of Canadian Municipalities’ flagship program and backed by a $2.4 billion endowment from the Government of Canada, GMF helps Canadian municipalities, big and small, invest in their future by supporting homegrown sustainability and resilience projects that work for Canadians by creating jobs, lowering costs, and strengthening local economies.

Through our unique mix of funding, resources and training, GMF is enhancing the quality of life for people in Canada by accelerating a transformation to sustainable and resilient communities.

Since 2000, GMF has invested over $1.6 billion in local projects helping communities avoid 2.9 million tonnes of greenhouse gas emissions, while also contributing $1.24 billion to the national GDP and creating more than 13,000 person-years of national employment.

You in this role The Project Coordinator, Capacity Development - Climate-Ready Plans and Processes provides direct operational assistance to a dedicated unit working on Capacity Development for the Climate-Ready Plans and Processes team within the Green Municipal Fund as well as providing support to the unit’s team to design, coordinate and implement cross-unit initiatives resulting in greater organizational efficiency. The Project Coordinator supports the development and delivery of programming to support Green Municipal Fund (GMF) capacity building and knowledge objectives; helps mobilize knowledge through both peer-to-peer and broad reach learning activities; and uses and develops innovative methods for knowledge transfer, brokering and dissemination. The Project Coordinator conducts research, offers administrative and logistical support, reviews and analyses project reports, and supports the development and delivery of information resources and learning activities.

What you’ll be doing

• Supports the development and delivery of small group peer-to-peer learning and broad reach learning activities within GMF’s Local Leadership in Climate Adaptation initiative.
• Supports municipal peer learning programming: both learning activities (e.g. in-person and online trainings) and membership management (inquiries, recruiting and on-boarding new members, etc.).
• Supports the development and delivery of knowledge tools, training materials and information resources (e.g. guidebooks, case studies, training materials).
• Provides comprehensive and efficient project management support, including monitoring of project management platform (Asana).
• Extracts and analyzes internal database information to inform knowledge programming and supports the development and monitoring of their unit’s annual performance and develops reports in Power BI.
• Establishes and maintains relationships with third parties/vendors supporting contract implementation.
• Coordinates and supports meeting and event logistics, including creating calendar invites, booking Zoom, taking meeting minutes, recording external stakeholder engagement in central database, coordinating logistics for staff and external stakeholder meetings/retreats.
• Documents standardized operating processes and develops training materials, and other documents as needed to enable successful implementation of new processes, workflows and systems. The incumbent works with their peers in other units to validate the processes gaining buy-in and support for implementation.
• Coordinates team activities (scheduling of weekly/quarterly team meetings, planning retreats, coordination of team building activities, booking of rooms/venues, maintaining rolling agenda, note taking, file management, software subscriptions, etc.).
• Reviews and analyzes Climate-Ready Plans and Processes-funded initiatives to identify best practices and lessons learned for knowledge sharing and capacity building, and conducts interviews as needed.
• May be called upon to undertake projects or other duties as needed.

Your skills make us better

You Bring

• University degree in urban planning, climate change, social sciences, political science, environmental studies/environmental science, environmental/civil engineering, information/project management or equivalent life experience.
• One to three (1-3) years’ experience in conducting research, developing written materials for a professional audience and coordinating the delivery of learning activities (in person and/or online).
• Familiarity with GMF program and the LLCA initiative
• Understanding of the structures, machinery and function of municipal government in Canada; and the interests of municipal governments related to climate change adaptation.
• Proficient in the use of Microsoft Office software suite. Knowledge and use of Zoom, Asana, PowerBI, CRM, and SharePoint an asset

Competencies

• Excellent verbal and written communication skills including experience in delivering group presentations and facilitating discussions (online and in person)
• Strong priority management and organization skills
• Demonstrated ability to navigate and manage multiple, and at times conflicting priorities.
• Strong attention to detail and accuracy.
• Strong sense of initiative with the ability to work independently and as part of team
• Ability to think creatively, analyze, innovate and solve problems
• Capacity to work in a changing environment and willingness to take on new or evolving responsibilities
• The ability to communicate in written and verbal format in both official languages (English and French) is considered a strong asset.  Ability to think creatively, analyze, innovate and solve problems
• Capacity to work in a changing environment and willingness to take on new or evolving responsibilities

Why working here rocks We Prioritize Work-life Balance With Our Flexible Model

• When we say flexible work model, we mean that in collaboration with your manager and based on what your team needs, you have the flexibility to determine when you work so that you can enjoy a healthy balance between work and personal demands.
• While you do need to live in Canada for this role, you can primarily work from home. Travel may be required to Head Office in Ottawa periodically. The majority of the GMF team operates from the National Capital Region.
• We do like to visit the areas we are impacting and it allows us to see unique and wonderful parts of our country. You may find yourself traveling nationally 10-15% of the time.

We don’t just talk about employee wellness, we live it:

• Summer hours between July 1 and Labour Day:

• 7-hour workdays rather than 7.5

• Every Friday off in the summer

• Flexible work arrangements to support productivity and well-being

• Commitment to employee development

• Competitive range of employee benefits and services

• Office facilities located in the Byward Market and Ottawa’s downtown core

We’re committed to fostering an organizational culture that embraces equity, diversity, inclusion and belonging , where individuals from diverse racial and ethnic identities, nationalities, social economic status, sexual orientation, gender identity/expression and physical and mental abilities can thrive and be fully engaged at their best level.

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.

How To Apply If this role speaks to you and the impact you want to make, we’d love to hear from you! Apply today.

The deadline to apply is March 22nd 2026, or until the position is filled. The future of work here includes a hybrid work model; therefore, this role will be a combination of virtual and on-site work.

The future of work at FCM includes a hybrid work model; therefore, this role will be a combination of virtual and on-site work. The successful candidate is required live within 80kms of downtown Ottawa and be authorized to work in Canada. For additional information on this posting, or for further information on FCM, access our website at www.fcm.ca. Learn more about the Green Municipal Fund at https://greenmunicipalfund.ca/