The Organization:

The Health Sciences Association of Alberta is a progressive union representing approximately 30,000 paramedical, professional, and technical members. Our staff are committed to delivering high-quality services to our members. HSAA is an equal opportunity employer that celebrates diversity and is committed to creating an inclusive environment for all employees.

The Position:

HSAA is currently seeking two (2) skilled and highly organized Leadership Coordinators to provide senior-level administrative support to various Directors within the organization.

• One permanent position will support the Director(s) of Labour Relations.
• One temporary position (ending on or before February 28, 2026) will support the Director(s) of Engagement and Human Resources.

This role is ideal for an experienced administrative professional who excels at managing complex schedules, coordinating high-level meetings, and handling sensitive information in a fast-paced environment. The Leadership Coordinator plays a key role in supporting the operational and strategic work of the leadership team through effective organization, communication, and follow-through.

As a key point of contact for the Director’s office, you will coordinate calendars, book travel, prepare meeting materials, and manage day-to-day operations in a fast-paced environment. You will also help prepare confidential reports and communications, organize high-level meetings, and ensure timely follow-up on action items.

This role requires a high degree of discretion, as you will work with confidential labour relations and HR-related materials, including staffing changes, grievances, collective bargaining, and legal files. You’ll collaborate closely with departments across the organization and support communication between the Directors and both internal and external stakeholders.

What You Bring:

You are an experienced administrator who knows how to manage priorities, maintain confidentiality, and keep leadership operations running smoothly. You’re proactive, professional, and take pride in being the go-to person who keeps things on track.

The successful candidate will also have:

• Post-secondary education in office administration, business, labour relations, or a related field is preferred.
• A minimum of five (5) years of experience in a senior administrative support role, preferably in a unionized or public sector environment.
• Advanced knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint), MS Teams, Zoom, and electronic document systems.
• Proven ability to manage complex calendars, travel arrangements, and meeting logistics.
• Strong writing and editing skills with experience drafting emails, reports, and meeting notes.
• A professional approach to working with confidential and sensitive information.
• Familiarity with labour relations or collective agreements is considered an asset.

Your Core Competencies:

• Creative Problem Solving . You assess problems in new ways to achieve outcomes and solutions.
• Drive for Results . You maximize resources to achieve organization goals while maintaining accountability to each other and stakeholders.
• Systems Thinking : You understand broad perspectives and help others to see their role in achieving results.
• Agility . You anticipate and adapt to changing priorities and environments. You are resilient in times of uncertainty.
• Develop Networks . You build connections and trust in relationships.
• Build Collaboration . You lead and contribute to conditions that support teamwork, collaboration, consistency, and excellence.

What We Offer:

Competitive Compensation: Commensurate with experience

Top Benefits: 100% employer paid benefits, flex spending account, and pension plan

Work-Life Balance: 35-hour work week

Learning & Development: Internal and external training support

Deadline for applications: Opened until a suitable candidate is found.

How to Apply:

Please submit your resume and cover letter by e-mail to Human Resources at recruitment@hsaa.ca . A cover letter is required, as written communication skills, accuracy and attention to detail are essential to this position. In your cover letter, please tell us how your skills and experience align with this position. Your cover letter will be reviewed as part of the recruitment process.

We thank all applicants for their interest. Only individuals selected for interviews will be contacted.

Applications may be used to fill other current and future opportunities.