A career as an Executive Assistant at National Bank, means acting as a trusted partner of the Chief Financial Officer and Executive Vice-President, Finance optimising her time and helping achieve her objectives and those of her business line. You provide high-level administrative support in a dynamic, highly collaborative environment and confidential. This role allows you to have a concrete impact through your discernment, proactivity and priority management.

Your job

• Manage the calendar wisely based on a rigourous analysis and a thorough understanding of the activities surrounding the Chief Financial Officer's role
• Handle your manager's email inbox by targeting emails that require proactive follow-up on various requests
• Coordinate internal and external meetings (committees, team meetings, one-on-one meetings)
• Organize travel and business trips
• Produce expense reports and process invoices
• Draft, translate or review internal or external communications
• Get involved in the community by contributing to special projects (e.g. philanthropy, fundraising, sponsorships, sector events) and ensure follow-ups
• Interact confidentially with senior management members and internal partners

Your team

You report directly to the Chief Financial Officer and Executive Vice-President, Finance within a team where rigour, collaboration and humanity are at the heart of interactions. You work alongside dynamic executive assistants, with whom synergy and mutual respect are essential.

Prerequisites

• A completed 3 year’s professional diploma or college diploma or equivalent academic background in a related field
• At least 5 years of relevant experience as an assistant to executives
• High level of judgment, professionalism, confidentiality and discretion
• Excellent presentation and communication skills, with the confidence and presence needed to interact with members of the management team, the Board of Directors and senior internal and external executives
• Strong autonomy, initiative, attention to detail, and urgency management
• Excellent knowledge of the Microsoft Office suite (Outlook, Word, Excel, PowerPoint) and collaboration tools
• Excellent analytical and leadership skills
• A people-centric, positive and collaborative approach
• A disciplined, diplomatic, proactive and passionate personality
• Strong organizational skills and priority management in an agile context
• Ability to navigate ambiguity with a smile and manage emergencies calmly
• Comfortable with coordinating trips and events
• Fluent in English and French (oral and written) to interact with English-speaking partners and colleagues across Canada, United States, Europe and Asia

Your benefits

In addition to competitive compensation, upon hiring you’ll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family.

• Health and wellness program, including many options

• Flexible group insurance

• Generous pension plan

• Employee Share Ownership Plan

• Employee and Family Assistance Program

• Preferential banking services

• Opportunities to get involved in community initiatives

• Telemedicine service

• Virtual sleep clinic

These are a few of the benefits available to you. We have an offer that keeps up with trends as well as your needs and those of your family.

Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We actively listen to employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication is encouraged.

We're putting people first

We're a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people. Our mission is to have a positive impact on peoples' lives. Our core values of partnership, agility, and empowerment inspire us, and inclusivity is central to our commitments. We offer a barrier-free workplace that is accessible to all employees.

We want our recruitment process to be fully accessible. If you require accommodation, feel free to let us know during your first conversations with us. We welcome all candidates! What can you bring to our team?

Come live your ambitions with us!