This posting is for 1 permanent part-time position working 28 hours/week

Strathcona County is seeking a highly organized and service‑oriented Business Support Administrator to provide comprehensive administrative and operational support within Legislative, Legal and Procurement (LLP). This role plays a key part in supporting the Director, Managers, and departmental leadership by ensuring effective coordination, financial tracking, records management, and administrative operations across the department.

Reporting to the Director, Legislative, Legal and Procurement, this position requires a high level of discretion, sound judgment, and the ability to manage competing priorities in a fast‑paced, politically sensitive environment.

Key Responsibilities:

• Provide senior administrative support to the Director and management team, including scheduling, correspondence, records management, and preparation of materials
• Draft, format, and manage correspondence, reports, briefing notes, and departmental documentation
• Coordinate department calendars, meetings, and agendas; prepare meeting materials and track follow‑up items
• Process and monitor department budgets, purchase orders, invoices, and expense claims
• Track expenditures, reconcile financial records, and support budget monitoring and reporting
• Coordinate with Finance Partner on reserve funding requests and financial tracking
• Support department planning, reporting, and tracking of corporate initiatives and performance measures
• Assist with records retention, file management, and compliance with corporate policies and legislative requirements
• Support procurement and contract administration processes, including tracking, documentation, and compliance
• Act as a key point of contact for internal and external inquiries, providing accurate information and professional service
• Support departmental communications, including document coordination, distribution, and tracking Build effective working relationships with internal teams, external partners, and the public

Qualifications and Skills:

• Post‑secondary specialized training/certificate plus 5 years related experience
• Public-sector experience considered an asset
• Demonstrated experience supporting senior leadership and managing confidential and sensitive information
• Strong financial administration experience, including budget tracking, purchasing, and invoice processing
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, Teams); experience with enterprise resource planning systems (ERP) is an asset
• Exceptional organizational skills with the ability to manage multiple priorities and tight deadlines
• Strong written and verbal communication skills with excellent attention to detail
• High degree of professionalism, discretion, and political awareness
• Ability to work independently while contributing effectively within a team environment
• Sound judgment, problem‑solving skills, and adaptability in a dynamic work environment Strong customer service orientation with the ability to build positive working relationships

Who We Are:

Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, fairness, and cooperation.

Why Join Strathcona County: (depending on position)

• Competitive salary and comprehensive benefits package, which includes:
  • Extended health and dental coverage
  • Health and wellness spending account
  • Life and disability insurance
  • Retirement and pension programs
  • Employee and family assistance program
• Commitment to employee development, through internal and external training and development opportunities Well-being programs and a safety culture focused on physical and psychological health in the workplace

Equivalencies of education and experience may be considered.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Interviews are anticipated to take place in late April.