Title: Administrative AssistantDivision: Queens – Weeneebayko PartnershipAffiliation: Non-unionizedLocation: Moosonee, ONReports to: Manager of Community Partnership and Learner RecruitmentStatus: Permanent Full-time
Weeneebayko Area Health Authority (WAHA) is looking for an experienced professional to fill the key role of Administrative Assistant.
Life at WAHAA beacon of healing, wellness, and innovation, WAHA connects remote communities with the care they deserve. With spellbinding views surrounding each site, team members bask in the tranquility of the land, juxtaposed against a bustling workplace busy addressing the complex needs of the region. Here, we work with purpose, knowing each action matters. Patients are neighbours, family, and colleagues. Each day brings a challenge- the good kind that stretches you, helps you grow, and makes you feel vital. These hurdles birth opportunities to problem solve, develop new skills, and explore new roles. Here, we step into a version of ourselves once forgotten, overshadowed by the daily grind, and rediscover a deep connection with ourselves, the land, and each other. Here, we experience work with wonder. #WeAreWAHA
What We DoThere has never been a more exciting time to be at WAHA. We are an integrated health system providing the full continuum of care to the six communities of the western James Bay coast with over 500 employees, physicians, and partners in care. As a health authority, you will work in a unique setting where you have the opportunity to care for patients in all phases of their life journey, in all areas of their health experience. From Primary, Acute, and Mental Health, Dental, Specialty Clinics, Population Health and the WAHA Paramedic Service, the opportunities for growth are boundless. We provide community-based programming in all six of our communities, have six paramedic bases, three hospitals, four emergency departments, one community health centre and a total of 72 beds. Our guiding goal is to be a centre of excellence in Indigenous and remote healthcare. To make this goal a reality, we have formed partnerships with other centres of excellence to remove barriers and eliminate the inequity of health services access that have long impacted the patients that we serve. At WAHA, we are leading the way in health transformation. Come and immerse yourself in the local Cree culture, work with dedicated and passionate colleagues, and live in beautiful northern communities with amazing community members. Our mission is to provide optimum healthcare as close to home as possible. You can be part of this rewarding experience. Come and find your adventure in the north.

Who You Are

• Comprehensive knowledge of the Faculty of Health Sciences and Weeneebayko Area Health Authority, university and hospital policies, procedures, financial/computing systems and the organizational structure
• Ability to work in a confidential, high-pressure environment and to independently make decisions and set priorities to juggle many conflicting tasks
• Ability to respond diplomatically and sensitively using good judgment in difficult situations, and to interact professionally with all levels, internal and external to the University
• Advanced administrative skills. Proficient in the use of word processing, spreadsheet and database software. Ability to adapt to the implementation of new technologies
• Handle and/or refer incoming correspondence and queries to the appropriate individual for follow-up, particularly those which are time or content sensitive

What You’ll Do

• Provide administrative support to the Manager by maintaining calendars; prioritizing, scheduling, coordinating, arranging and rearranging, appointments and meetings; distributing confidential correspondence, documents and reports; managing files and gathering and compiling data as required. Processing, screening, and directing incoming and outgoing mail and email
• Respond to queries on a wide variety of issues; re-direct queries as necessary
• Maintain an effective system to bring forward necessary documents and correspondence for reply, agenda items for meetings, reports for comment or dissemination
• Arrange meetings, conferences and events. This includes advertising events, room reservations, teleconferences, organizing catering, dinners and receptions, paying travel claims, and expenses of invited guests
• Aid in administering special projects; help plan and implement the yearly calendar of events; create and maintain databases for events

What You Bring

• University degree or three-year post-secondary education in office administration
• Previous (3 to 5 years minimum) of relevant experience providing administrative support at a senior level in a demanding office environment
• Valid Driver’s License
• Ability to communicate in the local native Cree language is an asset

Why Choose Us

• Hospitals of Ontario Pension Plan

• Group health, welfare, and Employee and Family Assistance Program Benefits

• A northern living allowance, and vacation travel bonus (all pensionable earnings)

• Be part of an organization leading health transformation in the remote north

• Ability to work with a purpose, connected to an amazing community and culture, with opportunities to learn and grow

Salary: $44,791.50 - $55,984.50
Competition #: 2025-332 Deadline: Monday, November 3rd, 2025 @ 12:00 noon.
Please be advised that in order to be eligible for employment at Weeneebayko Area Health Authority, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada Weeneebayko Area Health Authority is an inclusive employer. Accommodations are available in accordance with the Ontario Human Rights code and Accessibility of Ontarians with Disabilities Act, 2005.