Top Benefits
About the role
Job Description
What is the opportunity?
This Executive Assistant provides direct support to the Regional Vice President, Southwestern Ontario Private Banking. The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other presentation materials.
What will you do?
- Manage and maintain executive calendars, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are provided
- Act as the RVP’s delegate for email and phone during absences, handle/forward issues, prioritizing for RVP’s action upon return
- For multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheets
- Coordinate all requirements, maintain appropriate records in managing the team; including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team
- Organize quarterly town halls, employee recognition celebrations, and other team events
- Maintain global distribution list and distributes group-wide communications
- Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization
What do you need to succeed?
Must-have
- Excellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staff
- Ability to take initiative, prioritize tasks, function independently, and work as part of a team
- Ability to handle sensitive and confidential information with discretion
- Superior attention to detail, calm under pressure and confidence
- Innate ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organization
- Demonstrated skills in providing world-class client service that will come across as professional, warm, and friendly to our clients
- Strong working knowledge of Microsoft 365 apps (Word, Excel, PowerPoint, and Outlook)
Nice-to-have
- Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done
- Professionalism, initiative, enthusiasm, energy, and a sense of urgency
- 4+ years of Financial industry Executive Admin experience
What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
- Ability to make a difference and lasting impact
- Work in a dynamic, collaborative, progressive, and high-performing team
- Opportunities to do challenging work
Job Skills
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software
Additional Job Details
Address:
95 KING ST S:WATERLOO
City:
Waterloo
Country:
Canada
Work hours/week:
37.5
Employment Type:
Full time
Platform:
PERSONAL & COMMERCIAL BANKING
Job Type:
Regular
Pay Type:
Salaried
Posted Date:
2025-11-10
Application Deadline:
2025-11-24
About RBC
Royal Bank of Canada is a global financial institution with a purpose-driven, principles-led approach to delivering leading performance. Our success comes from the 94,000+ employees who leverage their imaginations and insights to bring our vision, values and strategy to life so we can help our clients thrive and communities prosper. As Canada's biggest bank and one of the largest in the world, based on market capitalization, we have a diversified business model with a focus on innovation and providing exceptional experiences to our more than 17 million clients in Canada, the U.S. and 27 other countries. Learn more at rbc.com. We are proud to support a broad range of community initiatives through donations, community investments and employee volunteer activities. See how at www.rbc.com/community-social-impact.
La Banque Royale du Canada est une institution financière mondiale définie par sa raison d'être, guidée par des principes et orientée vers l'excellence en matière de rendement. Notre succès est attribuable aux quelque 94 000+ employés qui mettent à profit leur créativité et leur savoir faire pour concrétiser notre vision, nos valeurs et notre stratégie afin que nous puissions contribuer à la prospérité de nos clients et au dynamisme des collectivités. Selon la capitalisation boursière, nous sommes la plus importante banque du Canada et l'une des plus grandes banques du monde. Nous avons adopté un modèle d'affaires diversifié axé sur l'innovation et l'offre d'expériences exceptionnelles à nos plus de 17 millions de clients au Canada, aux États Unis et dans 27 autres pays. Pour en savoir plus, visitez le site rbc.com/francais
Nous sommes fiers d'appuyer une grande diversité d'initiatives communautaires par des dons, des investissements dans la collectivité et le travail bénévole de nos employés. Pour de plus amples renseignements, visitez le site www.rbc.com/collectivite-impact-social.
Top Benefits
About the role
Job Description
What is the opportunity?
This Executive Assistant provides direct support to the Regional Vice President, Southwestern Ontario Private Banking. The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other presentation materials.
What will you do?
- Manage and maintain executive calendars, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are provided
- Act as the RVP’s delegate for email and phone during absences, handle/forward issues, prioritizing for RVP’s action upon return
- For multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheets
- Coordinate all requirements, maintain appropriate records in managing the team; including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team
- Organize quarterly town halls, employee recognition celebrations, and other team events
- Maintain global distribution list and distributes group-wide communications
- Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization
What do you need to succeed?
Must-have
- Excellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staff
- Ability to take initiative, prioritize tasks, function independently, and work as part of a team
- Ability to handle sensitive and confidential information with discretion
- Superior attention to detail, calm under pressure and confidence
- Innate ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organization
- Demonstrated skills in providing world-class client service that will come across as professional, warm, and friendly to our clients
- Strong working knowledge of Microsoft 365 apps (Word, Excel, PowerPoint, and Outlook)
Nice-to-have
- Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done
- Professionalism, initiative, enthusiasm, energy, and a sense of urgency
- 4+ years of Financial industry Executive Admin experience
What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
- Ability to make a difference and lasting impact
- Work in a dynamic, collaborative, progressive, and high-performing team
- Opportunities to do challenging work
Job Skills
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software
Additional Job Details
Address:
95 KING ST S:WATERLOO
City:
Waterloo
Country:
Canada
Work hours/week:
37.5
Employment Type:
Full time
Platform:
PERSONAL & COMMERCIAL BANKING
Job Type:
Regular
Pay Type:
Salaried
Posted Date:
2025-11-10
Application Deadline:
2025-11-24
About RBC
Royal Bank of Canada is a global financial institution with a purpose-driven, principles-led approach to delivering leading performance. Our success comes from the 94,000+ employees who leverage their imaginations and insights to bring our vision, values and strategy to life so we can help our clients thrive and communities prosper. As Canada's biggest bank and one of the largest in the world, based on market capitalization, we have a diversified business model with a focus on innovation and providing exceptional experiences to our more than 17 million clients in Canada, the U.S. and 27 other countries. Learn more at rbc.com. We are proud to support a broad range of community initiatives through donations, community investments and employee volunteer activities. See how at www.rbc.com/community-social-impact.
La Banque Royale du Canada est une institution financière mondiale définie par sa raison d'être, guidée par des principes et orientée vers l'excellence en matière de rendement. Notre succès est attribuable aux quelque 94 000+ employés qui mettent à profit leur créativité et leur savoir faire pour concrétiser notre vision, nos valeurs et notre stratégie afin que nous puissions contribuer à la prospérité de nos clients et au dynamisme des collectivités. Selon la capitalisation boursière, nous sommes la plus importante banque du Canada et l'une des plus grandes banques du monde. Nous avons adopté un modèle d'affaires diversifié axé sur l'innovation et l'offre d'expériences exceptionnelles à nos plus de 17 millions de clients au Canada, aux États Unis et dans 27 autres pays. Pour en savoir plus, visitez le site rbc.com/francais
Nous sommes fiers d'appuyer une grande diversité d'initiatives communautaires par des dons, des investissements dans la collectivité et le travail bénévole de nos employés. Pour de plus amples renseignements, visitez le site www.rbc.com/collectivite-impact-social.