Job Description: Regulatory Compliance Coordinator

About Us

Academy of Learning Career College (AOLCC) is a leading educational institution dedicated to providing high-quality career-focused education and training to students in Alberta and Manitoba. Our commitment to excellence is reflected in our compliance with education regulations set forth by Alberta Advanced Education and Private Vocational Institutions Regulations and our efforts to facilitate a supportive and inclusive learning environment. We are a team of professionals with high aspirations and positive attitudes who strive to provide the best student experience.

Role Overview

The Regulatory Compliance Coordinator plays a vital role in ensuring the college fulfills compliance requirements at all levels, including adherence to provincial, regulatory and legal requirements, as well as internal compliance policies and procedures, this role includes administrative and project coordination as well as conducting regular audits and supporting the maintenance of policies and procedures throughout the organization. The ideal candidate will demonstrate meticulous attention to detail, strong analytical skills, and a deep understanding of regulatory standards. This role works as a collaborator with other departments in the college to implement and monitor compliance initiatives, mitigate risk and align with our core principles.

Key Responsibilities

• Administration, Documentation and Reporting
  • Ensure follow-up and tracking of compliance data and documentation to ensure accurate reporting as well as accessible information audits and inspections.
  • Review compliance reports campus annual reports (class lists) to identify data that is out of compliance,
  • Prepare and distribute compliance reports to management as required.
  • Maintain accurate records of compliance activities, including audits, training sessions, and corrective actions.
  • Assist in the preparation of policy and process documents, enrollment contracts, affiliation agreements and other compliance related documents.
  • Manage the Compliance Calendar including key regulatory and reporting dates
• Regulatory Compliance
  • Stay abreast of relevant legislation, regulations, and industry standards applicable to the organization and program delivery,
  • Interpret and communicate regulatory requirements to relevant internal stakeholders.
  • Support the planning, design, development, and implementation of compliance initiatives and evaluation of internal processes to ensure adherence to regulatory standards.
• Audit Management
  • Plan, conduct, and oversee internal audits to assess compliance with regulatory requirements and organizational policies and procedures.
  • Identify and assess areas of risk or non-compliance and assist with the development of corrective action plans to
  • address deficiencies.
  • Coordinate external audits or inspections as required by regulatory bodies.
  • Monitor and report on compliance-related issues and trends to senior management.
• Policy and Procedure Management
  • Assist with the review and update of policies, procedures, and guidelines to align with regulatory requirements and industry best practices.
  • Ensure policies and procedures are communicated effectively to relevant stakeholders.
• Training and Education
  • Develop and deliver compliance training programs for employees to enhance awareness and understanding of regulatory requirements.
  • Provide guidance and support to employees on compliance-related matters.
• Stakeholder communications
  • Develop and maintain strong positive working relationships with all levels of the organization and external community partners.
  • Stay informed about changes in regulatory requirements and industry trends and recommend updates to
  • compliance programs accordingly.
  • Source industry feedback for new or revised program applications.
  • Complete competitor analysis and new market research as required.
  • Participate in compliance-related meetings, committees, and industry forums as necessary.

Core Competencies

Regulatory Compliance: Understands and interprets legislation, regulatory standards, and industry requirements.

Audit & Risk Management: Conducts audits, identifies non-compliance issues, and supports corrective action planning.

Document & Reporting: Maintains accurate records and prepares clear, timely reports to support regulatory alignment

Policy & Procedure Development: Reviews, updates, and communicates policies to ensure regulatory alignment.

Training & Support: Delivers compliance training and provides guidance to staff on regulatory expectations.

Analytical Thinking: Analyzes data to identify risks, trends, and opportunities for improvement.

Communication & Relationship Building: Engages effectively with internal stakeholders, regulators, and community partners.

Organization & Time Management: Manages multiple deadlines, compliance calendars, and audit activities efficiently.

Qualifications

• Education: Post-secondary education in Business Administration, Compliance, Education Administration, or a related field.
• Experience in a private college or regulated post-secondary environment is an asset.
• 1–3 years’ experience in compliance, auditing, or regulatory administration.
• Strong documentation, reporting, and record-keeping skills with high attention to detail.
• Ability to interpret and communicate regulatory requirements.
• Strong analytical, organizational, and time-management skills.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office and comfort with databases or tracking systems.

At AOLCC, we are guided by six key principles that define our work and interactions:

1. Everyday Excellence: Every interaction with our customers contributes to a positive experience. We encourage our team to propose ideas that enhance our overall environment, fostering a productive and supportive workplace for both our team and students.

2. Positive Mindset: We are a team of driven individuals who share a commitment to high standards and a proactive approach.

3. Adaptability: Our competitive edge lies in our ability to swiftly adapt and provide training that meets the evolving needs of the industry.

4. Meaningful Work: We take pride in offering growth opportunities through training and development, supporting the career advancement of our team members with dedication.

5. Commitment to Quality: We strive for excellence in everything we do. At AOLCC, we aim for 100% quality, continually improving processes and accuracy through collaboration and attention to detail.

6. Team Contribution: Every team member plays a role in AOLCC’s growth and success, actively supporting our brand and mission.

Job Types: Full-time, Permanent

Pay: From CA$50,000.00 per year

Work Location: In Person

Benefits:

• Extended Health Care
• On-Site Parking
• Paid Time Off
• RRSP Match

Schedule:

• 8 Hour Shift
• Day Shift
• Monday to Friday

Thank you for your interest in joining the Academy of Learning Career College. We look forward to your application and the possibility of you joining our team!

Accommodation for job applicants with disabilities is available upon request. AOLCC is committed to having our team reflect the community it serves and actively welcomes applicants from diverse and equity-seeking backgrounds. AOLCC endeavors to create and protect a culture of respect and cooperation with all staff and students