Position Information

Position Title

Administrative Assistant

Department/Unit

Collaborative Clinical Learning&Res

Location

Halifax, Nova Scotia, Canada

Posting Number

S166-25

Employee Group

NSGEU Local 77

Position Type

Term

Duration of Contract (if applicable)

2 years

Employment Type

Part Time

Full-time Equivalency (FTE)

0.5

Salary

$25.89 - $32.77 per hour ($43,754 - $55,384 per annum, prorated to $21,877 - $27,692 for 16.25 hours per week)

Classification

C5

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Centre for Collaborative Clinical Learning & Research (C3LR) provides space and resources for experiential learning and research. The C3LR offers innovative educational opportunities for multi-health discipline, uni-professional, and interprofessional education through simulation, interprofessional collaboration, and innovative pedagogies that lead to improved transition of graduates to their professional practice areas. Reporting to the Director, the Administrative Assistant will provide administrative support in a dual capacity for both the SimEd Partners Collaborative and Faculty of Medicine Director of Simulation.

Key Responsibilities

• Coordinates and arranges various committee meetings for the SimEd Partners’ Collaborative, SimEd Oversight Committee and the Director of Simulation.

• Acts as the recording secretary for the SimEd Partners’ Collaborative, SimEd Oversight Committee and the Director of Simulation.

• Maintains a sound working knowledge of policies, procedures, issues and projects related to the Sim Ed Partners’ Collaborative activities.

• Maintains and manages all documentation associated with the Collaborative.

Note

The successful applicant will primarily work remotely from within Nova Scotia with occasional presence in-person on-campus to meet client needs and operation requirements.

Required Qualifications

• Business/Administrative Professional program with three to five years’ experience in a senior administrative support role (or an equivalent combination of training and experience).

• Demonstrated ability to work in a high profile, confidential environment.

• Minute taking experience.

• Proficient computer skills with relevant applications such as Microsoft Office, social media, internet, intranet, cloud computing.

• Excellent communication and interpersonal skills.

• Demonstrated ability to handle multiple priorities.

Assets

Experience in an academic and/or healthcare environment.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:

• Respect & Inclusion

• Adaptability

• Knowledge & Thinking Skills

• Communication

• Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.

Posting Detail Information

Number of Vacancies

1

Open Date

09/02/2025

Close Date

09/09/2025

Open Until Filled

No

Special Instructions to Applicant

Quick Link for Direct Access to Posting

https://dal.peopleadmin.ca/postings/19562