Coordinator, Advancement
Top Benefits
About the role
Position Number: 50001551 / P5839
Department: FOFA Development
Grade: GR10
Campus: Sir George Williams (Downtown)
Salary: $73,283.94 - $87,529.74 per annum
Union/Association/HR Policy: CUPEU
Posting deadline: August 14, 2025
Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.
Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.
As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.
SCOPE
Reporting to the Principal Director of Development in the Faculty of Fine Arts, the incumbent is responsible for providing support to the Development team in all aspects of strategic fundraising; they participate in the development of strategies with the assigned fundraiser to help facilitate and monitor the qualification, cultivation, solicitation, and stewardship activities; and they provide coordination support to donor funded projects within the faculty.
PRIMARY RESPONSIBILITIES
• Support the assigned development team in all aspects of donor/prospect strategies.
• Participate in the development of fundraising communications materials for the faculty team and craft/ proof-read documents and publications.
• Participate in the planning, organization and follow-up of meetings, relevant committees, activities, events and programs initiated by the faculties or University Advancement (UA) units as requested by the Principal Director.
• Maintain information in the alumni/donor database ensuring data integrity through monitoring the dashboard and scorecards and ensuring adherence to defined data entry standards.
• Support the Development team and the Donor Engagement & Stewardship (DES) team in the drafting of gift agreements and other donor-related materials; work in collaboration with DES to ensure timely delivery of annual impact reports.
• Process gift entry forms, gift adjustments, expense reports, invoices, cheque requisitions, travel and promotional arrangements.
• Coordinate queries for Advancement Information Services (AIS) reports and retrieval info from the database for projects.
• Adhere to Prospect Management guidelines and effectively use the established Dashboards. On behalf of the Development team, regularly enter contact reports, follow-up actions and updates to prospect solicitations into the alumni/donor database for the benefit of all users and the institutional memory; extract information including biographical profiles, prospect pipeline and other related reports.
• Perform other duties in support of the unit.
QUALIFICATIONS
• Bachelor’s degree in a related field and one to two years’ work experience, ideally in fundraising, community engagement or communications.
• Good knowledge (Level 4) of spoken and written English and French language skills to communicate information effectively and clearly.
• Good knowledge (Intermediate level) of Word, Excel, PowerPoint, and Outlook.
• Ability to manipulate and retrieve data in a database structure, excellent knowledge of on-line retrieval services and internet search tools.
• Familiarity with standard references and Development research techniques.
• Ability to analyze and synthesize information in a deadline-oriented environment.
• Superior interpersonal communication skills, both verbal and written, as well as excellent listening and interpretive skills.
• Proven ability to interact in a professional manner and build positive relationships with stakeholders and team members.
• Ability to remain positive and confident under pressure and the ability to exercise judgment within established guidelines.
• Ability to work independently and as a team member.
• Excellent problem-solving skills with the ability to initiate and apply creative solutions, superior organizational skills.
• Ability to maintain confidentiality and a keen sense of integrity and professionalism.
• Demonstrated attention to accuracy and excellent judgment.
Due to the volume of applications, only selected candidates will be contacted by our Talent Team.
Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.
Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.
Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, hr-employment@concordia.ca
Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.
Coordinator, Advancement
Top Benefits
About the role
Position Number: 50001551 / P5839
Department: FOFA Development
Grade: GR10
Campus: Sir George Williams (Downtown)
Salary: $73,283.94 - $87,529.74 per annum
Union/Association/HR Policy: CUPEU
Posting deadline: August 14, 2025
Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.
Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.
As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.
SCOPE
Reporting to the Principal Director of Development in the Faculty of Fine Arts, the incumbent is responsible for providing support to the Development team in all aspects of strategic fundraising; they participate in the development of strategies with the assigned fundraiser to help facilitate and monitor the qualification, cultivation, solicitation, and stewardship activities; and they provide coordination support to donor funded projects within the faculty.
PRIMARY RESPONSIBILITIES
• Support the assigned development team in all aspects of donor/prospect strategies.
• Participate in the development of fundraising communications materials for the faculty team and craft/ proof-read documents and publications.
• Participate in the planning, organization and follow-up of meetings, relevant committees, activities, events and programs initiated by the faculties or University Advancement (UA) units as requested by the Principal Director.
• Maintain information in the alumni/donor database ensuring data integrity through monitoring the dashboard and scorecards and ensuring adherence to defined data entry standards.
• Support the Development team and the Donor Engagement & Stewardship (DES) team in the drafting of gift agreements and other donor-related materials; work in collaboration with DES to ensure timely delivery of annual impact reports.
• Process gift entry forms, gift adjustments, expense reports, invoices, cheque requisitions, travel and promotional arrangements.
• Coordinate queries for Advancement Information Services (AIS) reports and retrieval info from the database for projects.
• Adhere to Prospect Management guidelines and effectively use the established Dashboards. On behalf of the Development team, regularly enter contact reports, follow-up actions and updates to prospect solicitations into the alumni/donor database for the benefit of all users and the institutional memory; extract information including biographical profiles, prospect pipeline and other related reports.
• Perform other duties in support of the unit.
QUALIFICATIONS
• Bachelor’s degree in a related field and one to two years’ work experience, ideally in fundraising, community engagement or communications.
• Good knowledge (Level 4) of spoken and written English and French language skills to communicate information effectively and clearly.
• Good knowledge (Intermediate level) of Word, Excel, PowerPoint, and Outlook.
• Ability to manipulate and retrieve data in a database structure, excellent knowledge of on-line retrieval services and internet search tools.
• Familiarity with standard references and Development research techniques.
• Ability to analyze and synthesize information in a deadline-oriented environment.
• Superior interpersonal communication skills, both verbal and written, as well as excellent listening and interpretive skills.
• Proven ability to interact in a professional manner and build positive relationships with stakeholders and team members.
• Ability to remain positive and confident under pressure and the ability to exercise judgment within established guidelines.
• Ability to work independently and as a team member.
• Excellent problem-solving skills with the ability to initiate and apply creative solutions, superior organizational skills.
• Ability to maintain confidentiality and a keen sense of integrity and professionalism.
• Demonstrated attention to accuracy and excellent judgment.
Due to the volume of applications, only selected candidates will be contacted by our Talent Team.
Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.
Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.
Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, hr-employment@concordia.ca
Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.