Position Overview

• Clerical support to the Director and Manager of Facilitates Management and Support Services.
• Manages the work order system.
• Project management responsibilities.
• Security responsibilities.
• Financial management responsibilities.
• Quality management responsibilities.

Experience

• Five years' experience in administrative role within; facilities management, building systems, construction, or related discipline required. Preference will be given to those with experience in health care.
• Demonstrated strong listening, verbal and written communication skills.
• Demonstrated strong problem-solving skills required.
• Demonstrated experience in coordinating multiple projects concurrently required.
• The following would be assets:
  • Training and experience in financial management.
  • Knowledge of facilities management, building systems, and the construction industry.
  • Experience writing, issuing and evaluating requests for proposals.
  • Experience in quality management.
  • Experience with filing, recordkeeping, and data-entry is required.
  • Will be required to work in high demand environment with competing priorities.
  • Work with staff from different trades and disciplines in a unionized environment.

Education (Degree/Diploma/Certificate)

• Complete high school education Manitoba standards, required.
• Bachelor’s Degree in Administration, Facilities Management, Office Management or another field which focuses on developing critical thinking and project management skills.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

• Driver's license and access to a vehicle preferred.

Qualifications and Skills

• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Ability to work independently, within a team, and as a team leader.
• Ability to manage multiple demands.
• Ability to type up to 30-50 wpm.
• Experience in in Word, Excel, SAP, ESP and Computerized Maintenance Management System (CMMS).
• Experience in a customer-service setting, and experience managing complaints.

Physical Requirements

• Required to work for long periods of time at a computer.
• Will be required to visit locations throughout the hospital, and travel between sites with regularity.