The Executive Receptionist is responsible for ensuring that all activities at the front desk operate seamlessly, using the available tools and standard procedures in place.
The job requires that confidentiality and data protection be respected at all times, especially when dealing with external calls and visitors. The front desk should be manned according to the defined operation hours.

Your future duties and responsibilities

.Serve as first point of contact for the company and expected to promote a professional image at all times by greeting, welcoming, registering and directing members and visitors as they arrive
.Answer all incoming telephone calls (internal & external), provide basic information as needed, transfer to appropriate person or service or take message
.Manage meeting room bookings using Outlook and provide timely resolution when conflict arises by liaising with the various Executive Assistants
.Help coordinate logistics for internal / external meetings, events & activities held on-site, along with EA's on an ad-hoc basis
o Book meeting room (s)
o Provide secure wi-fi access to guests as requested
o Liaise with the IT team to ensure coverage and tools are in place
o Help with catering orders
o Help set up the meeting rooms and help clean them after usage
.Provide CGI members or guests access cards according to the security procedures in place and ensure follow-up
. Liaise with the Real Estate and the building owner's concierge teams for needs and logistics of the 25th Floor (executive floor)
.Responsible for placing stationary orders for all members on the 25th floor and centralizing in a secure area. This includes accuracy of orders, coordination with purchasing, follow-up and receiving of orders
.Keep updated records such as visitor registers, HR & members listings, etc.
.Other tasks such as but not limited to: scan various documents, electronically file and archive important documents, help EA's with some administrative tasks if time permits, etc.

Working hours (25 hours/week) from Wednesday to Friday between 8am and 5:30pm

Required qualifications to be successful in this role

• At least two years of relevant experience in a similar role

• Hold a college diploma in a field related to administration

• Be fully proficient in French and English, both spoken and written

• Demonstrate strong knowledge of the Microsoft Office suite

• Show excellent organizational skills, attention to detail, and the ability to manage multiple tasks while prioritizing effectively

• Be comfortable working in an executive or corporate environment

CGI is providing a reasonable estimate of the pay range for this role. The determination of this range includes factors such as skill set level, geographic market, experience and training, and licenses and certifications. Compensation decisions depend on the facts and circumstances of each case. A reasonable estimate of the current range is $31 252–$62 504. This role is an existing vacancy.

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

At CGI, we value the strength that diversity brings and are committed to fostering a workplace where everyone belongs. We collaborate with our clients to build more inclusive communities and empower all CGI partners to thrive. As an equal-opportunity employer, being able to perform your best during the recruitment process is important to us. If you require an accommodation, please inform your recruiter.

To learn more about accessibility at CGI, contact us via email. Please note that this email is strictly for accessibility requests and cannot be used for application status inquiries.

Come join our team—one of the largest IT and business consulting services firms in the world.