Property Administrator
About the role
Property Administrator Calgary- ONSITE 3 MONTH CONTRACT $30+ hourly
Responsibilities: Input and maintain accurate accounting and lease administration data for new tenancies and renewals in a timely manner Prepare detailed lease abstracts and process required adjustments Review, generate, and analyze monthly and quarterly reports (rent rolls, accounts receivable, rent-up, accounting reports), highlighting updates for the Property Manager Serve as the primary point of contact for tenant billing and collections inquiries Track and ensure up-to-date tenant insurance certificates at renewal dates Prepare cheque requisitions for tenant allowances, lease commissions, and related expenses Maintain project cost logs and submit expenses for Property Manager approval Respond promptly to day-to-day tenant inquiries and resolve concerns effectively Organize and maintain comprehensive tenant and property documentation Manage filing systems for contracts, insurance certificates, and tenant records Support procurement by obtaining vendor and contractor quotations and assisting with contract administration Review invoices for accuracy, assign appropriate coding, and process them for approval in a timely manner Conduct regular rent roll accuracy reviews and implement corrections as needed Process bank deposits, perform reconciliations, and coordinate banking activities Record accounting system entries including chargebacks, adjustments, and tenant billings Follow up with tenants to ensure timely collection of receivables and reduce delinquency Enroll tenants in PAD and EFT payment programs Prepare and distribute monthly Accounts Receivable (A/R) reports for internal and external stakeholders Reconcile tenant accounts and communicate outstanding balances promptly Administer tenant chargebacks and coordinate with Property Manager on delinquent accounts Address tenant inquiries related to pre-bill and year-end adjustments Assist in preparation of annual budgets, forecasting reports, and periodic reporting packages Support annual operating cost reconciliations, including pre-bill calculations and year-end adjustments Prepare and update monthly and year-end accruals
Qualifications: 3–5 years of experience in office and/or property administration, preferably within Property Management Experience setting up leases, tenant charges, and processing cash applications Strong knowledge of commercial real estate operations, including lease review, billing setup, and data entry into Yardi and other systems Proficient in Yardi Voyager (considered a strong asset) Advanced working knowledge of Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams) Demonstrated ability to manage both digital and physical filing systems efficiently Highly organized with strong prioritization and multitasking capabilities Detail-oriented with a high level of accuracy and efficiency in all work Strong written and verbal communication skills with excellent interpersonal abilities Proven ability to work independently as well as collaboratively within cross-functional teams Reliable, professional, and patient when handling tasks and stakeholder interactions Positive, proactive “can-do” attitude with a willingness to contribute beyond core responsibilities Continuously seeks opportunities to improve processes and implement efficiency-driven solutions Committed to delivering high-quality work and exceeding expectations
“AI may be used to screen, assess or select applicants for this position”.
Not the right fit? Search for Property Administrator jobs in Calgary, Alberta, Canada
About Hays
We are leaders in specialist recruitment and workforce solutions, offering advisory services such as learning and skill development, career transitions and employer brand positioning.
As the Leadership Partner to our customers, we invest in lifelong partnerships that empower people and businesses to succeed. We help you achieve your career goals and deliver your business needs by combining meaningful innovation with our global scale and insights.
Last year we helped over 280,000 people find their next career. Join the millions of people around the world that our specialist recruitment consultants provide with up-to-date information on career options, interesting insights and specific industry trends.
We help our customers define and implement strategies to create inclusive and equitable workplaces. Through harnessing and analysing data, we support business decision making and advise on how to access Talent Networks. We also assist in identifying attractive employer propositions by truly understanding a company’s identity, and support clients with all aspects of their Early Careers proposition, from strategic planning through to operational execution.
Hays is the market leader in the UK and Asia Pacific and one of the market leaders in Continental Europe and Latin America. The c.12,800 people we employ around the world partner with clients and candidates to power the world of work. Every day our expert consultants help thousands of candidates find their next role, and they also help clients reshape workforces and deal with talent shortages. In the year to 30 June 2021, we placed 77,000 people in permanent jobs and 244,000 people into temporary roles. For more information about our global network, strategy and Group financial results, visit www.haysplc.com
Similar Jobs
Property Administrator
About the role
Property Administrator Calgary- ONSITE 3 MONTH CONTRACT $30+ hourly
Responsibilities: Input and maintain accurate accounting and lease administration data for new tenancies and renewals in a timely manner Prepare detailed lease abstracts and process required adjustments Review, generate, and analyze monthly and quarterly reports (rent rolls, accounts receivable, rent-up, accounting reports), highlighting updates for the Property Manager Serve as the primary point of contact for tenant billing and collections inquiries Track and ensure up-to-date tenant insurance certificates at renewal dates Prepare cheque requisitions for tenant allowances, lease commissions, and related expenses Maintain project cost logs and submit expenses for Property Manager approval Respond promptly to day-to-day tenant inquiries and resolve concerns effectively Organize and maintain comprehensive tenant and property documentation Manage filing systems for contracts, insurance certificates, and tenant records Support procurement by obtaining vendor and contractor quotations and assisting with contract administration Review invoices for accuracy, assign appropriate coding, and process them for approval in a timely manner Conduct regular rent roll accuracy reviews and implement corrections as needed Process bank deposits, perform reconciliations, and coordinate banking activities Record accounting system entries including chargebacks, adjustments, and tenant billings Follow up with tenants to ensure timely collection of receivables and reduce delinquency Enroll tenants in PAD and EFT payment programs Prepare and distribute monthly Accounts Receivable (A/R) reports for internal and external stakeholders Reconcile tenant accounts and communicate outstanding balances promptly Administer tenant chargebacks and coordinate with Property Manager on delinquent accounts Address tenant inquiries related to pre-bill and year-end adjustments Assist in preparation of annual budgets, forecasting reports, and periodic reporting packages Support annual operating cost reconciliations, including pre-bill calculations and year-end adjustments Prepare and update monthly and year-end accruals
Qualifications: 3–5 years of experience in office and/or property administration, preferably within Property Management Experience setting up leases, tenant charges, and processing cash applications Strong knowledge of commercial real estate operations, including lease review, billing setup, and data entry into Yardi and other systems Proficient in Yardi Voyager (considered a strong asset) Advanced working knowledge of Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams) Demonstrated ability to manage both digital and physical filing systems efficiently Highly organized with strong prioritization and multitasking capabilities Detail-oriented with a high level of accuracy and efficiency in all work Strong written and verbal communication skills with excellent interpersonal abilities Proven ability to work independently as well as collaboratively within cross-functional teams Reliable, professional, and patient when handling tasks and stakeholder interactions Positive, proactive “can-do” attitude with a willingness to contribute beyond core responsibilities Continuously seeks opportunities to improve processes and implement efficiency-driven solutions Committed to delivering high-quality work and exceeding expectations
“AI may be used to screen, assess or select applicants for this position”.
Not the right fit? Search for Property Administrator jobs in Calgary, Alberta, Canada
About Hays
We are leaders in specialist recruitment and workforce solutions, offering advisory services such as learning and skill development, career transitions and employer brand positioning.
As the Leadership Partner to our customers, we invest in lifelong partnerships that empower people and businesses to succeed. We help you achieve your career goals and deliver your business needs by combining meaningful innovation with our global scale and insights.
Last year we helped over 280,000 people find their next career. Join the millions of people around the world that our specialist recruitment consultants provide with up-to-date information on career options, interesting insights and specific industry trends.
We help our customers define and implement strategies to create inclusive and equitable workplaces. Through harnessing and analysing data, we support business decision making and advise on how to access Talent Networks. We also assist in identifying attractive employer propositions by truly understanding a company’s identity, and support clients with all aspects of their Early Careers proposition, from strategic planning through to operational execution.
Hays is the market leader in the UK and Asia Pacific and one of the market leaders in Continental Europe and Latin America. The c.12,800 people we employ around the world partner with clients and candidates to power the world of work. Every day our expert consultants help thousands of candidates find their next role, and they also help clients reshape workforces and deal with talent shortages. In the year to 30 June 2021, we placed 77,000 people in permanent jobs and 244,000 people into temporary roles. For more information about our global network, strategy and Group financial results, visit www.haysplc.com