Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Development & Alumni Engagement, Level A

Job Title

Development Coordinator, Stewardship and Events

Department

DAE Dentistry

Compensation Range

$5,791.00 - $8,323.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

September 9, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

Are you a detail-oriented coordinator with a creative eye and a passion for meaningful engagement? The UBC Faculty of Dentistry is seeking a Development Coordinator, Stewardship and Events to support our alumni and donor relations efforts.

In this role, you'll contribute to the planning and execution of stewardship initiatives and events that recognize and celebrate our donor community. You’ll assist in producing donor materials, help coordinate alumni programs, and support the delivery of high-quality, engaging events. An interest or background in design is a strong asset to help bring our stewardship vision to life.

If you're organized, creative, and excited about supporting donor and alumni engagement, we’d love to hear from you.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

To coordinate specific development related duties in support of the University s fundraising mandate. The Development Coordinator is responsible for providing program support to develop, implement and coordinate development programs and services. This position is instrumental in the delivery of programs and services designed to facilitate a lifelong relationship with UBC donors, alumni and students. Participates in on-going fundraising planning.

Organizational Status

Reports to: One of: Associate Director, Manager, Senior Associate Director, Director/Assistant Dean, or Executive Director of Development

Works with: UBC faculty and staff involved in fundraising

Contacts: Donors, outside community groups and organizations

Supervises: No supervisory responsibilities

Work Performed

• Prepares briefing notes, plans and reports for management, including analyzing research, drafting notes for review, developing plans for approach of prospects, and preparing subsequent updates based on outcome of meetings;

• Supports the development and implementation of new unit initiatives that advance UBC`s strategic plan

• Writes donor/prospect solicitation materials and correspondence;

• Researches and drafts fundraising proposals for senior management for presentation to donors;

• Ensures accuracy of donor contact activity on donor and alumni database;

• Develops and maintains a deep understanding and expert use of the University s donor and alumni database;

• Ensures that appropriate donor recognition, acknowledgement and stewardship programs are in place;

• Reviews invitation lists for UBC donor events;

• Ensures processing of donor gifts, pledges and receipts;

• Develops unit analytical reports as requested by manager;

• Develops and maintains processes and procedures as needed;

• Participates in on-going fundraising planning and practice and process development;

• Needs to accommodate flexible hours, attending events;

• Performs other related duties as required.

Consequence of Error/Judgement

Programs conducted by the Development and Alumni Engagement portfolio on behalf of the University are very public. The financial and moral responsibility to the University and to donors is significant. The interactions of this position with donors and others external to the University can have serious implications for the Development and Alumni Engagement portfolio. Poor judgement could lead to the alienation of donors, embarrassment to UBC and its senior administration and can result in the loss of significant financial support to the University.

Supervision Received

Works under direction from manager to achieve objectives. Work is reviewed for achievement of objectives, soundness of judgement and quality of work.

Supervision Given

None.

Minimum Qualifications

Undergraduate degree in a relevant discipline. University degree in a relevant discipline.Minimum of one year experience or the equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Excellent verbal and written communication skills. Strong organizational, analytical and interpersonal skills. Effective computer skills. Proven ability to interact effectively and positively with staff, managers and donors.