About the role
Summary
The Administrative Assistant will support the branch with Company communications, report preparation, correspondence, and file maintenance and organization. The successful candidate will provide excellent customer service to internal and external customers, while completing key responsibilities such as processing purchase orders, answering incoming calls, filing documents, and processing incoming mail.
The position will be based out of the Winnipeg's GFL Office (#360 – 555 Hervo Street), Monday through Friday. 8:00am to 5:00pm.
Specific Duties and Responsibilities
- Handle all incoming phone calls to the branch.
- Maintain working files as required for area personnel and all levels of branch management.
- Understand Company safety policy and maintain safety records for the division as required.
- Receiving, processing and managing purchase orders.
- Maintain all contracts, bids, proposals, sales and marketing information, etc. in a fireproof cabinet.
- Sort, review and distribute all incoming and outgoing mail, and electronic transmissions.
- Type memos of correspondence as needed.
- Coordinate and organize all training sessions and meetings within the department, including onboarding for new employees.
- Conform in all respects with applicable federal, state/provincial and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors.
- Demonstrate professionalism by maintaining a high degree of integrity, ethics and confidentiality.
- Assist with administrative and CSR at branch locations within area on as needed basis.
- Perform other duties and responsibilities as required
Knowledge, Skills and Abilities
- High School Diploma or GED required
- 1-2 years’ experience in an administrative capacity.
- Proficiency with Google Workspace (Docs, Sheets, Slides) is considered an asset.
- Ability to effectively communicate with others verbally and in writing.
- Demonstrate ability to pay close attention to detail and maintain a high level of accuracy.
About GFL Environmental
Allied Universal®, a leading security and facility services company, provides proactive security services and cutting-edge smart technology to deliver evolving, tailored solutions that allow clients to focus on their core business. Our excellence starts with our local leadership and local presence. In fact, in North America alone, we have an extensive network of offices to support our local communities and customers. We take pride in our extensive knowledge in a range of specialty sectors such as education, healthcare, retail, commercial real estate, government and corporate campuses, etc. We believe there is no greater purpose than serving and safeguarding customers, communities and people in today’s world. Allied Universal is There for you™.
Allied Universal’s Canadian operations are a hallmark of integrity, discretion, and professionalism. For over 20 years, we have provided unparalleled service, systems, and solutions to serve, secure, and care for the people and businesses throughout Canada. Our relationships with our employees and clients are at the heart of everything we do, each and every day. With a large span of regional offices, our national reach and local presence covers the nation.
Through our one-on-one collaboration, we partner with you to truly understand your security needs and goals. Through our leading services, systems, and solutions—security services, technology services, and complementary services— Allied Universal is There for you. ™ Commercial, Industrial, Retail & Law Enforcement markets have been our primary focus.
Our commitment to finding the highest quality products is never ending, whether for the Industrial Mining, Nuclear, Forestry industry, or the Retail, Commercial industries, our clients gain our knowledge of “What Works” for their respective businesses.
About the role
Summary
The Administrative Assistant will support the branch with Company communications, report preparation, correspondence, and file maintenance and organization. The successful candidate will provide excellent customer service to internal and external customers, while completing key responsibilities such as processing purchase orders, answering incoming calls, filing documents, and processing incoming mail.
The position will be based out of the Winnipeg's GFL Office (#360 – 555 Hervo Street), Monday through Friday. 8:00am to 5:00pm.
Specific Duties and Responsibilities
- Handle all incoming phone calls to the branch.
- Maintain working files as required for area personnel and all levels of branch management.
- Understand Company safety policy and maintain safety records for the division as required.
- Receiving, processing and managing purchase orders.
- Maintain all contracts, bids, proposals, sales and marketing information, etc. in a fireproof cabinet.
- Sort, review and distribute all incoming and outgoing mail, and electronic transmissions.
- Type memos of correspondence as needed.
- Coordinate and organize all training sessions and meetings within the department, including onboarding for new employees.
- Conform in all respects with applicable federal, state/provincial and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors.
- Demonstrate professionalism by maintaining a high degree of integrity, ethics and confidentiality.
- Assist with administrative and CSR at branch locations within area on as needed basis.
- Perform other duties and responsibilities as required
Knowledge, Skills and Abilities
- High School Diploma or GED required
- 1-2 years’ experience in an administrative capacity.
- Proficiency with Google Workspace (Docs, Sheets, Slides) is considered an asset.
- Ability to effectively communicate with others verbally and in writing.
- Demonstrate ability to pay close attention to detail and maintain a high level of accuracy.
About GFL Environmental
Allied Universal®, a leading security and facility services company, provides proactive security services and cutting-edge smart technology to deliver evolving, tailored solutions that allow clients to focus on their core business. Our excellence starts with our local leadership and local presence. In fact, in North America alone, we have an extensive network of offices to support our local communities and customers. We take pride in our extensive knowledge in a range of specialty sectors such as education, healthcare, retail, commercial real estate, government and corporate campuses, etc. We believe there is no greater purpose than serving and safeguarding customers, communities and people in today’s world. Allied Universal is There for you™.
Allied Universal’s Canadian operations are a hallmark of integrity, discretion, and professionalism. For over 20 years, we have provided unparalleled service, systems, and solutions to serve, secure, and care for the people and businesses throughout Canada. Our relationships with our employees and clients are at the heart of everything we do, each and every day. With a large span of regional offices, our national reach and local presence covers the nation.
Through our one-on-one collaboration, we partner with you to truly understand your security needs and goals. Through our leading services, systems, and solutions—security services, technology services, and complementary services— Allied Universal is There for you. ™ Commercial, Industrial, Retail & Law Enforcement markets have been our primary focus.
Our commitment to finding the highest quality products is never ending, whether for the Industrial Mining, Nuclear, Forestry industry, or the Retail, Commercial industries, our clients gain our knowledge of “What Works” for their respective businesses.