CC#25-04-102 Finance Clerk

Competition #:

CC#25-04-102

Position:

Finance Clerk

Family of Schools:

Cobequid

Location(s):

Central Office

Hours Per Day:

7.0

Hours Per Week:

35.0

School Hours:

8:30 - 4:30

Assignment Hours:

8:30 - 4:30

Days:

Mon,Tue,Wed,Thu,Fri

Status:

Term

Percentage:

12 Months

Salary:

In accordance with the NSGEU collective agreement

Additional Info:

Post Date:

Thursday August 21, 2025

Close Date:

Thursday August 28, 2025 at 12:00:00PM

Anticipated Start Date:

Monday September 8, 2025

End Date:

Wednesday December 31, 2025

Introduction Reporting to the Manager, Financial Reporting, the Finance Clerk shall perform the following tasks and any additional tasks as may be assigned by the Manager, Financial reporting, Coordinator of Financial Services or the Director of Financial Services. These tasks may, with the evolution of the organization, vary from time to time and may include any combination of the following:

Performance Responsibilities

• Receive daily mail/invoices, opening and distributing as appropriate and retrieve invoices received by way of email

• Match invoices with appropriate purchase orders or forms and follow up with schools, departments and companies on outstanding invoice inquiries

• Assist with the processing, cancelling and closing of Purchase Orders

• Assist with processing of invoices and employee reimbursements

• Check for proper authorizations, account assignment and accuracy of invoices

• Assist with all aspects of payment runs and off cycle payments

• Process on-line payment requests as per the approval of the Manager, Financial Reporting

• Process accounts payable uploads; various contract/service payments, etc.

• Assist with the processing of Visa uploads and reconciling statements

• Assist with the processing of T4A´s

• Maintain listing of pre-approved accounts

• Receive payments and prepare deposits

• Maintain electronic filing system for invoices and purchase orders

• Maintain electronic vendor master files

• Respond to vendor and internal account/payment inquiries

Reporting to the Manager, Financial Reporting, the Finance Clerk shall perform the following tasks and any additional tasks as may be assigned by the Manager, Financial reporting, Coordinator of Financial Services or the Director of Financial Services. These tasks may, with the evolution of the organization, vary from time to time and may include any combination of the following:

Performance Responsibilities

• Receive daily mail/invoices, opening and distributing as appropriate and retrieve invoices received by way of email

• Match invoices with appropriate purchase orders or forms and follow up with schools, departments and companies on outstanding invoice inquiries

• Assist with the processing, cancelling and closing of Purchase Orders

• Assist with processing of invoices and employee reimbursements

• Check for proper authorizations, account assignment and accuracy of invoices

• Assist with all aspects of payment runs and off cycle payments

• Process on-line payment requests as per the approval of the Manager, Financial Reporting

• Process accounts payable uploads; various contract/service payments, etc.

• Assist with the processing of Visa uploads and reconciling statements

• Assist with the processing of T4A´s

• Maintain listing of pre-approved accounts

• Receive payments and prepare deposits

• Maintain electronic filing system for invoices and purchase orders

• Maintain electronic vendor master files

• Respond to vendor and internal account/payment inquiries

• Reconcile vendor statements as needed

• Maintain procedure documentation

• Prepare invoices for external parties and process payments received

• Prepare receipts for all cash received and for cheques when requested

• Assist with the processing of tender documentation

• Assist with Worker Compensation reports as needed

• Miscellaneous Banking duties

• Assist with the ordering of supplies for the Finance Department

• Provide additional support to other members of the Finance Department as required

• Maintain strict confidentiality while dealing with personal information such as employee expenses, legal fees, travel claims, price agreements and tenders, garnishees, etc.

• Process all information with strict attention to accuracy

• Works as a team player with a positive attitude

Minimum Requirements - Completion of Grade 12

• Completion of a recognized Business Diploma or five years´ experience in a similar role

Preferred Requirements:

• Proficiency in spreadsheet, word processing, database applications

• Experience with Microsoft Office applications, specifically Excel & Outlook

• Experience with SAP accounting system

• Experience with MS SharePoint (Accounts Payable Online)

• Ability to combine speed and accuracy while working under pressure to meet deadlines

• Ability to work independently while prioritizing own workload

• Ability to handle multi-tasks simultaneously

• Ability to set up and maintain electronic filing system

• Excellent oral and written communication skills

Closing Notes Successful applicants will be required to provide a Child Abuse Registry Check and a Criminal Records Check/Vulnerable Sector Check prior to commencing employment in accordance with CCRCE policies and procedures.

Job Segment: Clerical, Administrative