About the role
Let us craft a Delicious Future Together! Join the Embassy Ingredients team as our Executive Assistant! At Embassy, you will join a fast-paced entrepreneurial environment that values:
- Taking initiative and always bringing a forward-thinking approach
- Anticipating needs and solving problems as they arise and,
- Driven to provide a high level of executive support
What you are responsible for:
- Proactively managing and reviewing the President’s calendar, schedules meetings and appointments, and making necessary changes and anticipating needs
- Maintain the highest levels of discretion when dealing with confidential and sensitive information
- Coordinate domestic and international travel arrangements for the President (including air, hotel accommodations and ground transportation), and prepare detailed itineraries.
- Provide assistance to the President and Executive Team with task follow-up and activities
- Oversee office construction, manage facility/office requirements, such as supplies and relationships with facility vendors, i.e. landlord, office supplies, telephone & mobile providers
- Plan and execute event management deliverables such as advisory board meetings, Management Team meetings, Off- sites, Employee Town Halls/Events and Client Visits.
- Record minutes and action items from Management Team meetings and follow up with designated parties to ensure that matters are brought to conclusion.
- Assist the President to prepare memos, reports, client presentations
- Proactively anticipate and adapt to Embassy’s priorities making adjustments to keep projects, initiatives, and goals on track
- Identifying inefficiencies and recommend technology-based solutions.
- Supports all food safety initiatives, including (but not limited to) BRCGS, HACCP, GMPs, Allergens, GFCP, Kosher, Halal, Customer Requirements (Such as Costco standards and Kraft Standards)
- Ensure all activities maintain the food safety, authenticity, legality, and quality of our products
- Duties, responsibilities, and activities may change, or additional duties may be assigned at any time
What you need to bring to Embassy:
- Minimum of 5 years experience in executive/office administration
- Post-secondary education in Business Administration and/or related work experience would be a significant asset
- Tech Savvy – able to master new systems, tools and technologies
- Extremely strong organizational skills
- Excellent interpersonal and communication skills complimented by a friendly personality to help maintain and build relationships with vendors, clients and key business stakeholders
- Strong attention to detail, analytical skills, and customer service orientation
- Self-motivated with a positive attitude and a willingness to learn
- A strong sense of responsibility and ownership over deadlines and overall portfolio
- Ability to work under tight timelines and pressure
- Ability to work on a flexible work schedule when required
Embassy Ingredients is committed to providing accommodations for applicants with disabilities through the recruitment, selection and/or assessment process. If contacted for an employment opportunity, please advise the People and Development Department of the nature of any accommodation(s) that you may require. We thank all applicants in advance for their interest in an Embassy career, but only those selected for an interview will be contacted.
About Embassy Ingredients
We have an on-site flavor lab and full bakery test kitchen staffed with certified flavorists, food scientists and bakery specialists. We formulate, test and manufacture a wide range of flavors and bakery ingredients ensuring that taste, quality and performance are built into every product. We take pride in addressing your needs quickly so you can take advantage of changing food trends and customer opportunities.
Our versatile manufacturing plant is BRC certified, nut-free and Kosher certified. Our Quality Assurance team ensures that the highest standards are met by bake-testing every batch of bakery ingredients, and all of our flavors are tested through sensory panel and organoleptic evaluation.
About the role
Let us craft a Delicious Future Together! Join the Embassy Ingredients team as our Executive Assistant! At Embassy, you will join a fast-paced entrepreneurial environment that values:
- Taking initiative and always bringing a forward-thinking approach
- Anticipating needs and solving problems as they arise and,
- Driven to provide a high level of executive support
What you are responsible for:
- Proactively managing and reviewing the President’s calendar, schedules meetings and appointments, and making necessary changes and anticipating needs
- Maintain the highest levels of discretion when dealing with confidential and sensitive information
- Coordinate domestic and international travel arrangements for the President (including air, hotel accommodations and ground transportation), and prepare detailed itineraries.
- Provide assistance to the President and Executive Team with task follow-up and activities
- Oversee office construction, manage facility/office requirements, such as supplies and relationships with facility vendors, i.e. landlord, office supplies, telephone & mobile providers
- Plan and execute event management deliverables such as advisory board meetings, Management Team meetings, Off- sites, Employee Town Halls/Events and Client Visits.
- Record minutes and action items from Management Team meetings and follow up with designated parties to ensure that matters are brought to conclusion.
- Assist the President to prepare memos, reports, client presentations
- Proactively anticipate and adapt to Embassy’s priorities making adjustments to keep projects, initiatives, and goals on track
- Identifying inefficiencies and recommend technology-based solutions.
- Supports all food safety initiatives, including (but not limited to) BRCGS, HACCP, GMPs, Allergens, GFCP, Kosher, Halal, Customer Requirements (Such as Costco standards and Kraft Standards)
- Ensure all activities maintain the food safety, authenticity, legality, and quality of our products
- Duties, responsibilities, and activities may change, or additional duties may be assigned at any time
What you need to bring to Embassy:
- Minimum of 5 years experience in executive/office administration
- Post-secondary education in Business Administration and/or related work experience would be a significant asset
- Tech Savvy – able to master new systems, tools and technologies
- Extremely strong organizational skills
- Excellent interpersonal and communication skills complimented by a friendly personality to help maintain and build relationships with vendors, clients and key business stakeholders
- Strong attention to detail, analytical skills, and customer service orientation
- Self-motivated with a positive attitude and a willingness to learn
- A strong sense of responsibility and ownership over deadlines and overall portfolio
- Ability to work under tight timelines and pressure
- Ability to work on a flexible work schedule when required
Embassy Ingredients is committed to providing accommodations for applicants with disabilities through the recruitment, selection and/or assessment process. If contacted for an employment opportunity, please advise the People and Development Department of the nature of any accommodation(s) that you may require. We thank all applicants in advance for their interest in an Embassy career, but only those selected for an interview will be contacted.
About Embassy Ingredients
We have an on-site flavor lab and full bakery test kitchen staffed with certified flavorists, food scientists and bakery specialists. We formulate, test and manufacture a wide range of flavors and bakery ingredients ensuring that taste, quality and performance are built into every product. We take pride in addressing your needs quickly so you can take advantage of changing food trends and customer opportunities.
Our versatile manufacturing plant is BRC certified, nut-free and Kosher certified. Our Quality Assurance team ensures that the highest standards are met by bake-testing every batch of bakery ingredients, and all of our flavors are tested through sensory panel and organoleptic evaluation.