Buffalo Trail Public Schools is committed to maximizing student learning in a safe and caring environment supported by a highly effective team.

Buffalo Trail Public Schools Division is seeking a dedicated and compassionate Administrative Assistant to join our team at Provost Public School in Provost, Alberta. This temporary position offers a meaningful opportunity to contribute to a dynamic school environment by providing administrative support that directly impacts the daily success of students and staff.

Position Details:

• Start Date: September 8, 2025
• End Date: December 19, 2026 or the earlier return of the incumbent
• Location: Provost Public School, Provost, Alberta
• Hours: 7 hours per day (8:15 a.m. – 4:00 p.m.), 3 days a week Monday, Tuesday & Thursday
• Contract Type: Temporary

Qualifications and Desired Experience:

• High School Diploma
• Diploma/Certificate in Office Administration or Business Administration (preferred)
• Preferred experience of working in Accounting/Finance
• Experience working with Google Suite and Microsoft Office

In addition to strong communication skills and a commitment to quality public service, the successful candidate responsibilities may include the following:

• Some shared responsibilities in a team of 2 administrative assistants

• Prepares the school office or school opening and closing

• Assists in the implementation of school emergencies and first aid procedures

• Prepares a variety of data and material, including confidential reports, and composes correspondence, memos, and emails

• Receives and relays telephone messages, makes appointments for administration and school staff and provides a variety of factual information and assistance to students, parents, teachers, and the public

• Prepares requisitions and purchase order, verifies receipt of goods and submits signed copies to Central Services

• Data entry of student registrations and maintains the student information system (PowerSchool)

• Data entry of information in Bellamy/Apply to Education - Easy Connect system as required monthly

• Attends relevant meetings and training established by Central Services

• Maintains accurate records of financial and divisional transactions including handling cash, issuing receipts, all banking, etc. for the school according to the jurisdictional procedures, and assists in the budgeting process

• Processes incoming and outgoing mail

• Operates a variety of office equipment

• Operates the school public address system

• Maintains working relationship with school administration, staff, students, parents, and the community

• Assists in the organization of school functions and events

• Attend staff meetings

• Maintains accurate records in accordance with jurisdictional records management policy

• Performs other assigned comparable duties, which are within the knowledge and skills required by the job

Application Requirements:

• A cover letter specific to this position.
• A detailed résumé highlighting relevant qualifications and experience
• Contact information for three (3) professional references included in your Apply to Education profile. (References may be contacted via email prior to interviews.)
• A current criminal record check, including vulnerable sector check, will be required as a condition of employment.

Application Process:

• Applications must be submitted online, via Apply to Education. Only online applications will be accepted.
• By applying, applicants acknowledge that the principal or designate may contact current or previous employers to complete reference checks, whether or not they are listed as references.
• For assistance with the application system, please contact Apply to Education at 1-877-900-5627 or email info@applytoeducation.com.

Application Deadline:

• This position will remain open until a suitable candidate is found.
• Resumes will be reviewed on an ongoing basis.
• Please note that applications submitted for this position may also be considered for future opportunities within the division.

For further information, please contact:

Principal: Stacy Brouwer

Phone:1-780-753-6824

Buffalo Trail Public Schools thank all applicants for their interest. Only those candidates selected for interviews will be contacted.