Company Description

Halton Healthcare’s vision of exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we are committed to being an innovative center of excellence in community hospital care.

Job Description

About the Oakville Hospital Footcare and Orthotic Centers:

Owned and operated by Halton Healthcare, the footcare and orthotic centrers have been providing footcare services to patients suffering from various foot problems for over 30 years. We have a team of Registered Chiropodists and an Admin team. We are looking for someone that works well in a team, and thrives working in a busy office environment.

Front and back office clerical functions including patient reception and registration, appointment scheduling, processing of payments, communication with physicians, staff, patients, suppliers and visitors as well as telephone and email enquiries. Other general office duties as assigned. The ideal applicant thrives in a busy office environment, with the ability to juggle multiple priorities such as booking appointments, answering the phone and emails, and taking payments.

• Scheduling clinic appointments for several practitioners using podiatry specific software

• Greeting and registering patients in a busy clinic environment

• Answering telephone calls and emails requesting information on the clinic’s services and fees

• Assisting Chiropodists with ipad laser scanning for custom orthotics

• Conflict resolution skills an asset

• Assisting with staffing schedule – shift changes, vacation coverage, sick time coverage

• End of shift financial balancing

• Ordering medicaments from appropriate Pharmacy partner

• Product ordering in conjunction and communication with the Admin team

• Generation of various monthly reports in conjunction with the Admin team (shared responsibility)

• Ordering office supplies from Staples; supplies through Stores, Pharmacy, and Meditech; purchase orders; Compression Stockings and all other inventory items as needed.

• Liaise with doctor’s office for patient referrals; Power of Attorney’s/caregivers; insurance company inquires/verifying treatment type and fees paid.

• On an as needed basis, prepare reports as requested such as patient statistics: Includes tracking in-clinic visits, new referrals.

• Other duties as required

Qualifications

Halton Healthcare endeavors to hire individuals who are competent in their chosen profession and who exemplify our mission, vision and values of accountability, respect and compassion which guide our individual behaviours and attitudes.

• Recent Office Administration Diploma from a recognized college or recent equivalent clerical experience in a healthcare setting required

• Minimum of 2 years of experience working in a comparable position preferred

• Proficient in the use of Microsoft Office applications including Outlook, Word, and Excel

• Minimum of 30 wpm typing speed required

• Experience with monthly invoicing and month end reporting preferred

• Excellent customer service skills and problem resolution skills

• Experience using patient related databases preferred

• Excellent verbal and written communication skills

• Must have fast and accurate data entry skills

• Must be able to prioritize workload and function independently in a busy environment

• Excellent interpersonal and organizational skills

• Inside or outside sales an asset

• Able to diplomatically respond to inquiries from staff, volunteers, patients, family members and members of the general public

• Must be physically able to perform the job: prolonged periods of time sitting; standing; walking; and pushing and pulling variety of wheeled equipment.

• Satisfactory employment and attendance record required

Additional Information

Hours: Monday - Saturday, 7.5 hour shifts, 8 am - 7 pm (Hours are subject to change based on operational requirements)

Salary: $27.385 to $34.205 per hour

Date Posted: December 16, 2025

Internal Applications Due By: December 23, 2025

REF3006A

Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you. Please attach your current resume directly to this posting.

Please note that while this job is posted on Halton Healthcare's career page, it may also appear on third-party job boards. These external platforms may use automated tools, including artificial intelligence, for candidate screening and matching. We do not control or influence these processes. To ensure your application is reviewed by our team, we recommend applying directly through our Halton Healthcare careers site.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Halton Healthcare is committed to providing accommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Act mandates that hospitals establish health surveillance programs for all individuals working within the hospital. This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare’s Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.