Purpose:

The Commercial Revenue & Lease Specialist is responsible for the administration of commercial lease agreements and the accurate tracking, billing, and reconciliation of lease-based revenue across a commercial property portfolio. Working within the Commercial Property Administration team, the role ensures that lease data, tenant billings, and revenue recognition fully align with contractual lease terms and internal controls.

This position serves as a key link between leasing, finance, property management, and tenants, supporting revenue integrity, lease compliance, and informed decision‑making.

Key Responsibilities & Activities

Commercial Lease Administration & Compliance

• Administer commercial lease agreements, amendments, renewals, assignments, and related legal documents.

• Interpret complex lease clauses including base rent, escalation clauses, operating cost recoveries, percentage rent, inducements, and special provisions.

• Abstract and input lease terms accurately into property management systems.

• Ensure compliance with lease terms, internal controls, and regulatory requirements.

• Process Broker Commission statements and supply Lease term details to Accounting to support budget forecasting

• Issue Rental Advice Notices (RANs) outlining rental schedules, as well as standard notifications

Revenue & Billing Administration

• Establish and maintain tenant billing schedules in accordance with lease terms.
• Ensure accurate billing of base rent, additional rent, recoveries, taxes, utilities, and other charges.
• Validate rent rolls and billing outputs to ensure revenue accuracy and completeness.
• Post rent billings, receipts, and revised charges accurately.
• Identify, investigate, and resolve billing discrepancies and revenue variances promptly.
• Establish expense pools for tenant reconciliations and coordinate with Accounting to ensure compliance with lease terms for year-end recoveries; review reconciliations to confirm accurate lease administration.

Financial Controls & Reporting

• Support month end, quarter end, and year end close activities related to commercial lease revenue.
• Support month‑end and year‑end financial processes.
• Prepare and review revenue schedules, lease variance analyses, and supporting documentation.
• Assist with budgeting, forecasting, and financial planning by providing accurate lease and revenue data related to commercial lease revenue.
• Ensure the timely renewal of property insurance by coordinating with brokers and clients and providing all required documentation to the insurer.

Stakeholder & Tenant Support

• Act as a primary resource for lease interpretation and revenue inquiries.

• Respond to tenant questions related to rent, recoveries, reconciliations, and billing adjustments.

• Liaise with legal, leasing, finance, property management, and external stakeholders to resolve lease or revenue issues.

• Support lease negotiations by providing accurate financial and historical data.

Process Improvement & Data Integrity

• Improve lease administration and revenue processes for accuracy and efficiency.

• Ensure alignment between executed lease documents and system setup.

• Identify opportunities to improve lease administration and revenue processes for accuracy and efficiency.

• Contribute to system upgrades, reporting enhancements, and process documentation initiatives.

Qualifications:

Education:

• Bachelor’s degree in Business Administration, Finance, Accounting, Real Estate, or a related discipline is required.

Experience:

• 3–5 years of experience in commercial property administration, lease administration, or revenue management required.

• Strong working knowledge of commercial lease structures and billing methodologies required.

• Experience supporting office, retail and industrial commercial portfolios required

• Experience with operating cost recoveries and subsequent TMI reconciliations, as well as percentage rent reporting required.

• Experience supporting internal and external audits considered an asset.

• Professional designation or coursework in real estate, accounting, or finance considered an asset.

Skills and Competencies:

• Demonstrates SKPM’s values of trust, honesty, integrity, and respect.
• Strong knowledge of commercial property administration.
• Advanced proficiency in Excel and experience with commercial property management systems (e.g. Yardi)
• Ability to interpret legal and lease documents and translate them into accurate financial outcomes.
• Strong focus on revenue accuracy, financial controls, and data integrity.
• Excellent judgment and decision-making skills.
• Strong analytical thinking and problem-solving abilities.
• High attention to detail with strong organizational and time management skills.
• Ability to follow structured processes accurately while managing multiple priorities.
• Exceptional communication and relationship-building abilities.
• Ability to collaborate effectively across cross-functional teams.
• Commitment to providing excellent customer service.
• Open to process improvements and adapting to change.

Thank you for your interest in Sterling Karamar Property Management. This position is an active vacancy.

Please note that applications from all interested individuals are appreciated; however, we will only contact candidates that are selected for advancement.

Sterling Karamar Property Management values diversity in the workforce and is an equal opportunity employer. We welcome and encourage applications from people with disabilities and offer reasonable accommodation upon request for candidates taking part in all aspects of the selection process.

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