Job Number:

J1025-0532

Job Title:

Purchasing Coordinator (RFT)

Job Type:

Regular Full-Time

Date Posted:

October 14, 2025

Closing Date:

November 2, 2025

Job Category:

Purchasing & Risk Management

Branch/Location Office:

City Hall

City:

Port Moody

Province / State:

British Columbia

Salary Range:

$37.03 - $39.87/Hour

The City of Port Moody has an excellent opportunity for a regular, full-time Purchasing Coordinator.

Please note that employment with the City of Port Moody is subject to the receipt of a satisfactory police information check as well as a satisfactory driver's abstract.

Responsibilities:

• Create, issue and track purchase orders while ensuring accuracy of order details. This includes invoice and payment coordination in Agresso.
• Administer Service Agreements including monitoring of completion dates and coordination of contract extensions or close-outs as required.
• Coordinate Meetings (Site Meetings, Consensus Meetings, Supplier Meetings etc.)
• Prepare files, draft contract forms, and create documents
• Development of purchasing documents, meeting with proponents, developing, issuing and awarding RFQ's (Request for Quotations) and performing related purchasing tasks
• Process electronic requisitions, obtain and analyze quotations, prepare purchase orders, place orders, expedite and close files
• Establish and maintain liaison with a variety of internal and external contacts; providing advice and assistance to internal departments regarding departmental policies and practices
• Administration of insurance files, ensuring liability insurance is in accordance with the standard
• General administrative tasks including filing and organization
• Administer internal Intranet site
• Prepare regular reports on purchasing activities and metrics (expiring contracts, insurances, forms etc.).
• Support month end and year end reporting requirements, this includes annual audit response.
• Responsible for the purchase order module in Agresso
• Review and distribute invoices for approval

Basic Qualifications:

• Completion of Grade 12 and a minimum of six months of college or technical courses in purchasing such as the Supply Chain Management Training program
• Two years of purchasing-related experience, including experience with financial computer software applications
• Knowledge of purchasing practices and relevant legislation
• Knowledge of and experience with general accounting procedures.
• Excellent organizational skills and the ability to manage multiple tasks
• Excellent verbal and written communications skills and attention to detail
• Proficiency with MS Office programs (Excel, Word and Outlook)
• Knowledge and training in Agresso would be an asset

Please note that employment with the City of Port Moody is subject to the receipt of a saitsfactory police information check and satisfactory driver's abstract.

The City of Port Moody strives to be an employer of choice, and offers an excellent benefits package as well as professional development opportunities and, for some positions, hybrid work opportunities.