This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

Location- This role is hybrid with a mix of remote and in-person work at Enterprise Square.

Do you enjoy working in a team-oriented environment, delivering excellent service, and ensuring HR leave data is accurate, timely, and well-managed? If so, the HRIS Administrator role may be an excellent fit.
We offer an inclusive workplace where curiosity is encouraged, questions are welcomed, and ideas for improving how we work are valued

The Leave Administrator is responsible for the effective administration of employee leave and absence processes. This role coordinates a broad range of employee leaves, provides guidance on leave-related procedures, and ensures transactions, documentation, and records are processed accurately and in a timely manner in accordance with university policy, collective agreements, and applicable legislation.

Working closely with colleagues across Human Resources, and other internal shared service areas, the Leave Administrator supports leave management, illness and disability-related processes, return-to-work administration, and employee data accuracy within PeopleSoft.

This position is well-suited to a detail-oriented HR professional with strong organizational skills, and experience managing complex leave processes in a service-focused environment.

Shared Services is a close-knit community of smart, approachable people who collaborate, exchange knowledge and identify solutions. Our team of experts problem-solves by collaborating with Centres of Expertise (centres providing strategic expertise and specialized services in specific functional areas), faculty and staff in order to see the whole end-to-end process and find a solution that works for the entire community. We provide advice, guidance and leadership in process, quality and accuracy.

Shared Services is a highly educated, integrated team that provides service excellence in delivering and innovating the diverse catalogue of services we are responsible for. Ultimately, we create a human, positive experience when it comes to problem-solving.

The staff who are joining Shared Services can expect to feel empowered in the service they provide and look to grow their careers with critical thinking, relationship building and ongoing learning opportunities.

• Provide guidance and advice on processes related to all employee absences (special leave, vacation, casual illness, general illness, LWOP, sabbatical etc)

• Review sick/illness leave entries for support employees including LTD and gradual return to work (as communicated through third party provider and HRHSE)

• Liaise with Return to Work (RTW) Consultants and Employment Lifecycle Advisors for updates related to waiving vacation and processing RTW hours for vacation pay. Apply, monitor and notify usage as per appropriate collective agreement.

• Validate absence and leave balances to ensure it is correct.

• Administer sick leave and long term disability claims. Facilitate the completion and submission of timely applications for long term disability benefits.

• Assisting with data cleanup in Peoplesoft.

• Ensure requests for leaves are processed in a timely manner, complete leave letters and top up spreadsheets for input.

• Determine eligibility for certain leaves (excluding general illness, medical, LTD and disability) and verify that the employee requesting a leave receives the right information

• Monitor program activity and provides metrics on leave usage.

• Assist with appointment processing and updates as needed

• Postsecondary diploma in Human Resources, Business Administration, or a related field; equivalent combinations of education and experience will be considered.

• Minimum two years of related experience in a large organization, preferably in the post-secondary or public sector, with hands-on experience using an enterprise HR or HCM system.

• Demonstrated ability to comprehend and apply collective agreements, HR handbooks, and institutional policy consistently.

• Strong attention to detail and data accuracy.

• Proven ability to manage high volumes of transactions under tight deadlines without compromising quality.

• Clear, respectful verbal and written communication and ability to simplify and articulate complex processes or information

• Skilled in planning and organizing time and resources to achieve results and identify critical tasks and focus on competing priorities while working with strict deadlines.

• A genuine service mindset, and commitment to understanding client needs and expectations

• Collaborative spirit working in a team environment and building productive relationships with colleagues across functional areas.

• Proficiency in Microsoft Office Suite and comfort learning new tools and workflows as the technology environment evolves.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package*.*

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.