Department: TMU Libraries, Archives & Special Collections
Position supervisor: Tanis Franco, Archivist
Contract length: Jan. 5 to Apr 27, 2026
Hours of work per week: 10
Position type: NUC
Rate of pay: $18/hr + 4% vacation

About Toronto Metropolitan University (formerly Ryerson University)

At the intersection of mind and action, Toronto Metropolitan University is on a transformative path to become Canada’s leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines each as core values and we work to embed them in all that we do.

Toronto Metropolitan University welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us to expand our capacity for diversity in the broadest sense. In addition, to correct the conditions of disadvantage in employment in Canada, we encourage applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority.

As an employer, we are working towards a people first culture and are proud to have been selected as one of Canada’s Best Diversity Employers and a Greater Toronto’s Top Employer for 2015, 2016, 2017 and 2018.

About the program/department/team

TMU Libraries' Archives was established to help support the learning and teaching needs and facilitate the scholarly, research and creative activities (SRC) of the University community by acquiring, describing and preserving specialized original archival materials and fonds. The Archives also serves as the institutional memory of the University community and includes the official archival holdings from the University. The Archives describes, houses, preserves, and makes accessible a broad range of primary source materials which provide an administrative, academic, fiscal, legal, social, and cultural record of the University. In addition, it collects, preserves and describes other primary source archival materials related to SRC and teaching areas of the University.

The opportunity

Reporting to the Archivist, the Student Archival Outreach Assistant will work closely with the Project Archivist in implementing programming with student groups across campus, working to promote digital file management practices amongst student groups. This part-time contract position will focus on outreach, planning, and assisting with inquiries to bridge the Archives with student organizations and groups. This role includes conducting workshops, creating promotional materials, and assisting with inquiries from student organizations.

Responsibilities:

• Outreach

  • Contact and maintain relationships with student groups across campus to promote the initiative
    • Understand and document the structure of their operations
    • Identify who would be interested in participating/contributing
  • Staff weekly reference desk shifts to assist with student groups questions
  • Staff student fairs, club days, and relevant campus events
  • Assist in creation of promotional materials such as blog posts and social media copy
  • Conduct outreach both in-person and online

• Assistance

  • Assisting Project Archivist in creating and carrying out student workshops both in-person and online
  • Whenever necessary, advise students and student groups about file organization, archival transfer, and transition planning for student groups
    • Utilizing and promoting Project Archivist’s “cheat sheets” for records management and archival practices to be used by students and student groups

• Documentation

  • Create documentation, such as workplans, tips, notes, meeting minutes, and maintain correspondence to ensure the continuity of the position and the project
  • Maintain a contact log of student groups reached, meetings held, and follow-up actions required
  • Track and report on engagement metrics (e.g., number of groups contacted, records received, inquiries received, etc.)

Qualifications

Minimum level of education and specialty/discipline preferred

• Completion of an Undergraduate degree preferred.

Minimum number of years and type/area of experience preferred given minimum education requirement

• Prior experience working with a student organization in a leadership capacity at TMU is ideal

Required skills and demonstrated knowledge

• Strong communication skills
• Ability to work independently and collaboratively
• An interest in promotion and outreach
• Passion for student history and student organizing at TMU

How to apply

Applications must include a cover letter and resume and should be emailed as a single PDF to Tanis Franco, Archivist, at tanis.franco@torontomu.ca. The deadline for applications is Friday, November 21, 2025.

Toronto Metropolitan University’s commitment to equity, diversity and inclusion

• We encourage all First Nations, Metis and Inuit peoples or Indigenous peoples of North America, to self-identify in their applications. If you are an Indigenous applicant and require support during the recruitment process, please reach out to James McKay, Indigenous HR Lead at james13@torontomu.ca.
• Toronto Metropolitan University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA), and aims to ensure that independence, dignity, integration and equality of opportunity are embedded in all aspects of the university culture.
• We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier-free work environment, starting with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process,please reach out to Human Resources:
  • Current employees can contact HR by logging into AskHR to submit a request.
  • External candidates who do not have TMU login credentials can contact HR by visiting torontomu.ca/human-resources/askhr/.
• All information received in relation to accommodation will be kept confidential.