Administrative Coordinator
Top Benefits
About the role
PERMANENT FULL-TIME POSITION IN NORTH VANCOUVER
CLOSES: Open Until Filled
Be Part of Something Meaningful
Are you an organized, dependable, and service‑oriented administrative professional who enjoys supporting meaningful work? Squamish Nation is seeking an Administrative Coordinator to provide comprehensive administrative, coordination, and front‑desk support within Ta na wa Ns7éyx̱ nitm ta Snew̓íyelh – Language and Cultural Affairs, part of Nexwníw̓mamin Ch'áwch'aw (Territory & Culture Services).
This role supports the day‑to‑day operations of the department by ensuring smooth information flow, efficient scheduling, accurate record keeping, and welcoming front‑line service. This is more than an administrative role—it is an opportunity to contribute to the preservation, growth, and sharing of Squamish language, culture, and heritage.
What You’ll Do
- Act as the primary administrative support for the Language and Cultural Affairs Department.
- Provide reception and front‑desk services, including responding to incoming calls, emails, visitors, and general inquiries.
- Coordinate and support the flow of information between team members, leadership, and stakeholders.
- Receive and prioritize administrative requests from team members based on urgency and operational needs.
- Maintain accurate and up‑to‑date filing systems, including departmental and confidential records.
- Support department scheduling by booking meeting spaces, completing booking forms, and maintaining calendars.
- Prepare meeting materials and take meeting minutes as required.
- Process administrative transactions such as purchase orders, cheque requisitions, and timekeeping records.
- Track, maintain, and order office supplies and department inventory.
- Organize and coordinate daily programs and departmental activities.
- Ensure accurate program and client records are maintained in accordance with policies and procedures.
- Contribute collaboratively as a member of the Language and Cultural Affairs team to support departmental goals.
What We’re Looking For
- Diploma in Office Management, Administration, Business Administration, or a related field; a Bachelor’s degree is an asset.
- 2–3 years of directly related experience in office administration, coordination, reception, and team support.
- Intermediate proficiency using Microsoft Office and Microsoft Outlook (email and scheduling), and internet‑based tools.
- Experience maintaining filing systems and working with large computerized databases (experience with JD Edwards is an asset).
- Experience working in a First Nations environment is preferred.
- Strong organizational, time‑management, and multitasking skills.
- Professional, adaptable communication style with strong interpersonal skills.
- High emotional intelligence, patience, integrity, and discretion when handling confidential information.
- Ability to remain composed and effective in a busy, front‑facing environment.
- Team‑oriented, reliable, and approachable attitude.
- Valid BC Driver’s License (Class 4 or 5; Class 7N may be considered).
- Access to a reliable vehicle and current auto insurance (or regular access to a vehicle as required).
- Ability to work evenings and weekends as required, occasionally with limited notice.
Why Work With Us
- Impactful Work – Be part of a team dedicated to serving the community through Na estétx̱ w sḵwálwen cht (Trust), Na estitkw sḵwálwen cht (Security), Na esḵw’úḵw’ulh sḵwálwen cht (Purpose) and Na eslhílhkw’is sḵwálwen cht (Belonging)
- Professional Growth – We invest in our people with training, mentorship, and career development
- Sḵwx̱wú7mesh Úxwumixw Values – Be part of an organization that values Úxwumixw (community/peoples), snew̓íyelh(guiding through teachings), wenáxws (respect) and inclusivity.
As a dynamic community organization, we understand the importance of employing enthusiastic and talented people to work together. We know that our future strength and growth is very much dependent on our key resources – our people. With a variety of programs and services, we offer career paths that fit many areas of expertise, backgrounds, and interests. Along with competitive compensation and benefits, we foster an environment that values diversity through the respect and appreciation of each person for their individual attributes.
Salary: $46,883 - $66,000
Candidates are typically offered compensation between the beginning to the midpoint of the range. We are committed to providing a fair and equitable package that reflects the value an individual brings to the organization.
Benefits: We offer extended medical and dental, pension matching, supplementary savings, and a professional development budget.
Join us in building a future rooted in culture, values, and community strength. Your work matters here. #Workwithpurpose
Not the right fit? Search for Administrative Coordinator jobs in North Vancouver, BC
About SQUAMISH NATION
THE NATION TODAY The Squamish Nation is a vibrant and dynamic Coast Salish Nation, with a strong culture, rich history and bright future.
The Squamish Nation has existed and prospered within our traditional territory since time immemorial. We are Coast Salish people. Our language is the Squamish language. Our society is, and always has been, organized and sophisticated, with complex laws and rules governing all forms of social relations, economic rights and relations with other First Nations. We have never ceded or surrendered title to our lands, rights to our resources or the power to make decisions within our territory.
The modern era of Skwxwú7mesh Úxwumixw was declared on July 23, 1923 through the “Prayer of Amalgamation.” This was the result of eight years of discussion, planning and a legal agreement signed by the 16 Skwxwú7mesh Chiefs. This document was the instrument to declare that the traditional governance of Skwxwú7mesh Úxwumixw, our People and lands, is still in place. The hard working Squamish Nation people of the time laid the groundwork for the growth and development of the society we enjoy today.
The Skwxwú7mesh stelmexw (Squamish People) continue to reside in the area now described as the lower Mainland of British Columbia. The largest proportion of Squamish Nation members reside on several urban reserves in the city of Vancouver, North and West Vancouver and the municipality of Squamish, B.C.
The Nation’s population is scattered among nine communities stretching from North Vancouver to the northern area of Howe Sound. Over 60% of the more than 3,600 Squamish Nation members live on-reserve and membership is determined by guidelines set out in the Squamish Nation Membership Code.
ECONOMIC ACTIVITY The Squamish Nation is a leader in the field of First Nations economic development. The Squamish Nation’s sources of revenue are taxation, leases and Squamish-owned businesses, such as:
Mosquito Creek Marina Lynnwood Marina North Vancouver Smoke Shop at Mosquito Creek Squamish Valley Gas LP Superstore Gas Bar, North Vancouver Capilano River RV Park, West Vancouver Northwest Squamish Forestry LP The Park Royal Shopping Centre, International Plaza, and Greater Vancouver Storage Sewage Plant, are a few examples of existing tenants on Squamish Nation lands.
In addition to revenue generated from existing leases and businesses, the Squamish Nation plans to develop various parcels of lands, including proposed developments at Seymour, Capilano, Kitsilano, Chekwelp and Stawamus. Proceeds from new developments will support ongoing programs and services for Squamish Nation membership, as well as acquire new lands, provide infrastructure, and provide finance options for member housing.
TREATY NEGOTIATIONS From the time of the arrival of the first Europeans in the Lower Mainland area, the Squamish Nation has asserted our right to the land and resources in the territories that we have inhabited for thousands of years.
The Squamish Nation is seeking a resolution for the long outstanding claim to our traditional territories. Squamish Nation’s Statement of Intent to negotiate was accepted by the British Columbia Treaty Commission December, 1993. This is the first of six stages of the British Columbia Treaty Commission’s process. Presently, Squamish Nation is in the third stage of the process.
Similar Jobs
Administrative Coordinator
Top Benefits
About the role
PERMANENT FULL-TIME POSITION IN NORTH VANCOUVER
CLOSES: Open Until Filled
Be Part of Something Meaningful
Are you an organized, dependable, and service‑oriented administrative professional who enjoys supporting meaningful work? Squamish Nation is seeking an Administrative Coordinator to provide comprehensive administrative, coordination, and front‑desk support within Ta na wa Ns7éyx̱ nitm ta Snew̓íyelh – Language and Cultural Affairs, part of Nexwníw̓mamin Ch'áwch'aw (Territory & Culture Services).
This role supports the day‑to‑day operations of the department by ensuring smooth information flow, efficient scheduling, accurate record keeping, and welcoming front‑line service. This is more than an administrative role—it is an opportunity to contribute to the preservation, growth, and sharing of Squamish language, culture, and heritage.
What You’ll Do
- Act as the primary administrative support for the Language and Cultural Affairs Department.
- Provide reception and front‑desk services, including responding to incoming calls, emails, visitors, and general inquiries.
- Coordinate and support the flow of information between team members, leadership, and stakeholders.
- Receive and prioritize administrative requests from team members based on urgency and operational needs.
- Maintain accurate and up‑to‑date filing systems, including departmental and confidential records.
- Support department scheduling by booking meeting spaces, completing booking forms, and maintaining calendars.
- Prepare meeting materials and take meeting minutes as required.
- Process administrative transactions such as purchase orders, cheque requisitions, and timekeeping records.
- Track, maintain, and order office supplies and department inventory.
- Organize and coordinate daily programs and departmental activities.
- Ensure accurate program and client records are maintained in accordance with policies and procedures.
- Contribute collaboratively as a member of the Language and Cultural Affairs team to support departmental goals.
What We’re Looking For
- Diploma in Office Management, Administration, Business Administration, or a related field; a Bachelor’s degree is an asset.
- 2–3 years of directly related experience in office administration, coordination, reception, and team support.
- Intermediate proficiency using Microsoft Office and Microsoft Outlook (email and scheduling), and internet‑based tools.
- Experience maintaining filing systems and working with large computerized databases (experience with JD Edwards is an asset).
- Experience working in a First Nations environment is preferred.
- Strong organizational, time‑management, and multitasking skills.
- Professional, adaptable communication style with strong interpersonal skills.
- High emotional intelligence, patience, integrity, and discretion when handling confidential information.
- Ability to remain composed and effective in a busy, front‑facing environment.
- Team‑oriented, reliable, and approachable attitude.
- Valid BC Driver’s License (Class 4 or 5; Class 7N may be considered).
- Access to a reliable vehicle and current auto insurance (or regular access to a vehicle as required).
- Ability to work evenings and weekends as required, occasionally with limited notice.
Why Work With Us
- Impactful Work – Be part of a team dedicated to serving the community through Na estétx̱ w sḵwálwen cht (Trust), Na estitkw sḵwálwen cht (Security), Na esḵw’úḵw’ulh sḵwálwen cht (Purpose) and Na eslhílhkw’is sḵwálwen cht (Belonging)
- Professional Growth – We invest in our people with training, mentorship, and career development
- Sḵwx̱wú7mesh Úxwumixw Values – Be part of an organization that values Úxwumixw (community/peoples), snew̓íyelh(guiding through teachings), wenáxws (respect) and inclusivity.
As a dynamic community organization, we understand the importance of employing enthusiastic and talented people to work together. We know that our future strength and growth is very much dependent on our key resources – our people. With a variety of programs and services, we offer career paths that fit many areas of expertise, backgrounds, and interests. Along with competitive compensation and benefits, we foster an environment that values diversity through the respect and appreciation of each person for their individual attributes.
Salary: $46,883 - $66,000
Candidates are typically offered compensation between the beginning to the midpoint of the range. We are committed to providing a fair and equitable package that reflects the value an individual brings to the organization.
Benefits: We offer extended medical and dental, pension matching, supplementary savings, and a professional development budget.
Join us in building a future rooted in culture, values, and community strength. Your work matters here. #Workwithpurpose
Not the right fit? Search for Administrative Coordinator jobs in North Vancouver, BC
About SQUAMISH NATION
THE NATION TODAY The Squamish Nation is a vibrant and dynamic Coast Salish Nation, with a strong culture, rich history and bright future.
The Squamish Nation has existed and prospered within our traditional territory since time immemorial. We are Coast Salish people. Our language is the Squamish language. Our society is, and always has been, organized and sophisticated, with complex laws and rules governing all forms of social relations, economic rights and relations with other First Nations. We have never ceded or surrendered title to our lands, rights to our resources or the power to make decisions within our territory.
The modern era of Skwxwú7mesh Úxwumixw was declared on July 23, 1923 through the “Prayer of Amalgamation.” This was the result of eight years of discussion, planning and a legal agreement signed by the 16 Skwxwú7mesh Chiefs. This document was the instrument to declare that the traditional governance of Skwxwú7mesh Úxwumixw, our People and lands, is still in place. The hard working Squamish Nation people of the time laid the groundwork for the growth and development of the society we enjoy today.
The Skwxwú7mesh stelmexw (Squamish People) continue to reside in the area now described as the lower Mainland of British Columbia. The largest proportion of Squamish Nation members reside on several urban reserves in the city of Vancouver, North and West Vancouver and the municipality of Squamish, B.C.
The Nation’s population is scattered among nine communities stretching from North Vancouver to the northern area of Howe Sound. Over 60% of the more than 3,600 Squamish Nation members live on-reserve and membership is determined by guidelines set out in the Squamish Nation Membership Code.
ECONOMIC ACTIVITY The Squamish Nation is a leader in the field of First Nations economic development. The Squamish Nation’s sources of revenue are taxation, leases and Squamish-owned businesses, such as:
Mosquito Creek Marina Lynnwood Marina North Vancouver Smoke Shop at Mosquito Creek Squamish Valley Gas LP Superstore Gas Bar, North Vancouver Capilano River RV Park, West Vancouver Northwest Squamish Forestry LP The Park Royal Shopping Centre, International Plaza, and Greater Vancouver Storage Sewage Plant, are a few examples of existing tenants on Squamish Nation lands.
In addition to revenue generated from existing leases and businesses, the Squamish Nation plans to develop various parcels of lands, including proposed developments at Seymour, Capilano, Kitsilano, Chekwelp and Stawamus. Proceeds from new developments will support ongoing programs and services for Squamish Nation membership, as well as acquire new lands, provide infrastructure, and provide finance options for member housing.
TREATY NEGOTIATIONS From the time of the arrival of the first Europeans in the Lower Mainland area, the Squamish Nation has asserted our right to the land and resources in the territories that we have inhabited for thousands of years.
The Squamish Nation is seeking a resolution for the long outstanding claim to our traditional territories. Squamish Nation’s Statement of Intent to negotiate was accepted by the British Columbia Treaty Commission December, 1993. This is the first of six stages of the British Columbia Treaty Commission’s process. Presently, Squamish Nation is in the third stage of the process.