Mandate:

Reporting to the department manager, the Operations Administrator will collect and process numerical data for invoicing purposes. The candidate will also be responsible for invoicing the customers accurately and in a timely manner and supporting multiple Distribution Centers with various operational duties.

Additional tasks include but are not limited to:

• Set up new vendors, prepare and maintain monthly invoices, and analyze financial data.
• Review and use the prices from the client agreement.
• Verify the billing data information.
• Conduct accounts payable/accounts receivable reconciliation as required.
• Review expense reports, obtain signed approval, and submit to accounts payable.
• Maintain and update Excel spreadsheets for monthly tracking of revenue, expenditures, credits and invoices.
• Obtain temp staff hours and submit employee timesheets weekly to agencies, providing a purchase order to invoice against.
• Support/ backup in generating employee payroll hours, reporting and analysis.
• Order and track supplies for warehouses and clients.
• Other duties as assigned.

Requirements:

• Minimum 2 years of relevant experience in accounting and billing
• College Diploma in Business Administration, Accounting or a related field is preferred
• Advanced mathematical skills
• Proficient in Microsoft Office and Windows-based applications

What You Offer:

• Strong analytical skills, interpersonal communication and listening skills
• Ability to work independently (drive and self-motivation) and in a team environment
• Excellent attention to detail, problem-solving and follow-up
• Strong organizational skills

What We Offer:

• Equal opportunity employer
• Competitive compensation
• Comprehensive health and dental care
• Balance between work and home life