Sales Admin/Executive Assistant
Top Benefits
About the role
About Us
Shine Window & Eaves Cleaning and The Deck People are Toronto's leading residential exterior home service companies. We specialize in window and gutter cleaning, deck refurbishment, power washing, and exterior home renovations. We move fast, we grow constantly, and we're looking for someone who thrives in that environment.
The Role
This is a dual-function position supporting both our sales team and company ownership. You'll be the person who makes sure nothing falls through the cracks - managing leads, keeping our CRM organized, supporting contract creation, and helping ownership stay focused on the bigger picture.
This is not a slow administrative role. Our sales team moves quickly, leads come in constantly, and opportunities are lost when things sit. If you're someone who gets energy from staying ahead of a busy inbox and takes pride in a clean, organized system - this is built for you.
What You'll Be Doing
Sales & Lead Support
Managing incoming leads across email, text, and CRM
Entering, organizing, and assigning leads accurately and quickly
Following up with unresponsive prospects to revive opportunities
Supporting the sales team with contract creation and estimate entry
Collecting deposits from customers ready to book
Sending review requests after job completion
Managing outbound email and text campaigns
CRM & Systems Management
Keeping the sales pipeline clean, accurate, and up to date
Tracking opportunities and ensuring customer information is correct
Identifying inefficiencies in process and proactively suggesting improvements
Executive Assistance
Supporting ownership with administrative tasks and follow-ups
Coordinating communication and helping keep priorities organized
Removing day-to-day operational friction so leadership can focus on growth
Cross-Department Support
Providing scheduling and administrative support to other departments during peak periods
Stepping in where needed - we operate as one team
What We're Looking For
Experience
5+ years in an executive assistant or senior administrative role
3+ years in sales administration or a sales support function
2+ years in data entry or CRM management
Skills
Advanced written and verbal English communication
Strong typing speed and accuracy
Quick to learn new software - you don't wait to be shown twice
Intermediate to advanced proficiency in MS Excel and Google Drive
Comfortable working with databases and preparing reports
iOS/Apple ecosystem experience an asset
Who You Are
Type A - organized, proactive, and driven by getting things done
You have a genuine sense of urgency without needing to be reminded
You take pride in accuracy and hate letting things slip
You're interested in growing your sales knowledge, not just managing tasks
You communicate clearly with customers, staff, and ownership
What to Expect
Hours: 40 hrs/week regular season · 45-50 hrs/week peak season (April–August)
Schedule: Monday-Friday, 7:30 AM start (EST) · occasional evening or weekend availability if weekly tasks aren't completed
Location: Primarily remote, with occasional in-office presence required during certain times of year
Pace: Fast. Some days are heavier than others - flexibility is essential
What We Offer
Competitive compensation
Work from home
Flexible schedule
Dental care & life insurance
Casual dress
A company that promotes from within and rewards people who perform
If you're the kind of person who keeps things running smoothly and wants to grow with a company that's genuinely going somewhere - we'd like to hear from you.
Not the right fit? Search for Sales Admin/Executive Assistant jobs in Remote
About Shine Window and Eaves Cleaning
Shine Window and Eaves Cleaning is one of Toronto's top home services companies. We believe in creating a challenging and empowering work environment where work can be more than a pay check. It can be a place to learn, grow, and create. We have very competitive salaries, state of the art training systems and a work environment that rewards creativity, autonomy and being solution oriented. We don't want this to be a pit stop in your career, but a place to stay and grow.
Similar Jobs
Sales Admin/Executive Assistant
Top Benefits
About the role
About Us
Shine Window & Eaves Cleaning and The Deck People are Toronto's leading residential exterior home service companies. We specialize in window and gutter cleaning, deck refurbishment, power washing, and exterior home renovations. We move fast, we grow constantly, and we're looking for someone who thrives in that environment.
The Role
This is a dual-function position supporting both our sales team and company ownership. You'll be the person who makes sure nothing falls through the cracks - managing leads, keeping our CRM organized, supporting contract creation, and helping ownership stay focused on the bigger picture.
This is not a slow administrative role. Our sales team moves quickly, leads come in constantly, and opportunities are lost when things sit. If you're someone who gets energy from staying ahead of a busy inbox and takes pride in a clean, organized system - this is built for you.
What You'll Be Doing
Sales & Lead Support
Managing incoming leads across email, text, and CRM
Entering, organizing, and assigning leads accurately and quickly
Following up with unresponsive prospects to revive opportunities
Supporting the sales team with contract creation and estimate entry
Collecting deposits from customers ready to book
Sending review requests after job completion
Managing outbound email and text campaigns
CRM & Systems Management
Keeping the sales pipeline clean, accurate, and up to date
Tracking opportunities and ensuring customer information is correct
Identifying inefficiencies in process and proactively suggesting improvements
Executive Assistance
Supporting ownership with administrative tasks and follow-ups
Coordinating communication and helping keep priorities organized
Removing day-to-day operational friction so leadership can focus on growth
Cross-Department Support
Providing scheduling and administrative support to other departments during peak periods
Stepping in where needed - we operate as one team
What We're Looking For
Experience
5+ years in an executive assistant or senior administrative role
3+ years in sales administration or a sales support function
2+ years in data entry or CRM management
Skills
Advanced written and verbal English communication
Strong typing speed and accuracy
Quick to learn new software - you don't wait to be shown twice
Intermediate to advanced proficiency in MS Excel and Google Drive
Comfortable working with databases and preparing reports
iOS/Apple ecosystem experience an asset
Who You Are
Type A - organized, proactive, and driven by getting things done
You have a genuine sense of urgency without needing to be reminded
You take pride in accuracy and hate letting things slip
You're interested in growing your sales knowledge, not just managing tasks
You communicate clearly with customers, staff, and ownership
What to Expect
Hours: 40 hrs/week regular season · 45-50 hrs/week peak season (April–August)
Schedule: Monday-Friday, 7:30 AM start (EST) · occasional evening or weekend availability if weekly tasks aren't completed
Location: Primarily remote, with occasional in-office presence required during certain times of year
Pace: Fast. Some days are heavier than others - flexibility is essential
What We Offer
Competitive compensation
Work from home
Flexible schedule
Dental care & life insurance
Casual dress
A company that promotes from within and rewards people who perform
If you're the kind of person who keeps things running smoothly and wants to grow with a company that's genuinely going somewhere - we'd like to hear from you.
Not the right fit? Search for Sales Admin/Executive Assistant jobs in Remote
About Shine Window and Eaves Cleaning
Shine Window and Eaves Cleaning is one of Toronto's top home services companies. We believe in creating a challenging and empowering work environment where work can be more than a pay check. It can be a place to learn, grow, and create. We have very competitive salaries, state of the art training systems and a work environment that rewards creativity, autonomy and being solution oriented. We don't want this to be a pit stop in your career, but a place to stay and grow.