Are you ready to embark on an extraordinary journey to shape the future of Ontario's Legislative Assembly, with innovation and excellence in parliamentary operations? At the Office of the Assembly, we're not just supporting Parliament; we’re a dynamic team dedicated to driving change and making an impact every day.

At the heart of our mission is to provide non-partisan administrative and procedural services to all MPPs, along with operational support for the daily activities of the Legislative Assembly of Ontario. Our success is intricately tied to the strength and diversity of our staff, as we champion our core values: integrity, inclusiveness, collaboration, and excellence.

Looking for a rewarding career where you can share your expertise in an Administrative Finance Coordinator capacity? Seize this opportunity to embody our organizational values within our Parliamentary Food Services. As a valued member of our team, reporting directly to the (insert direct report) you will collaborate closely with a dynamic group of food services professionals.

This is an existing vacancy.

What You’ll Do

You’ll act with integrity to:

• Perform a variety of administrative tasks not limited to answering the food services telephone lines, monitoring the reservation line and ensures the reservation log is up to date.

• Provide administrative support for the Director by monitoring branch budget, expenditures and organizing and processing vendor invoices and statements in an efficient and timely manner utilizing appropriate technology by reviewing all invoices for accuracy and applying the appropriate budget code and providing to the Director for approval.

• Create all purchase requisitions in AIMS for the Director’s approval.

• Coordinate with Financial Services to process deposits and handle related billing matters for food services as well as catering.

• Responsible for maintaining the office supplies and ensuring filing is updated to date as well as copying, routing and/or distributing reports, schedules, menus, mail, customer/guest evaluation forms and thank you letters. Tracks information for reporting purposes.

• Act as the main point of contact for the point-of-sale system (POS).

• Responsible for the linen inventory.

• Assist the Catering Coordinator with responding to catering requests, invoicing, emailing stakeholders to confirm orders and ensuring all revisions are flagged and communicated appropriately in a timely manner.

• Coordinate posting staff schedules and ensure overtime sheets are sent to payroll in a timely manner.

You’ll support our collaboration as you:

• Work in coordination with HR will assist with tracking current job specific certifications and remind staff when required.
• Coordinate with Executive Chef to ensure menus are printed and posted on the electronic bulletin boards.
• Arrange repairs and work orders on all kitchen Works with other branches to arrange all services related to maintaining the equipment in working conditions.
• Perform other related activities as Keeps up to date on related skill development to use any new technologies or processes as required.

How You Qualify

You demonstrate excellence through your:

• Have one to two years’ clerical or general office experience, preferably in the food services industry.
• Hold a college diploma or 3 years’ equivalent progressive experience in general accounting, with knowledge of computer accounting applications and software including Microsoft office programs and Adobe.
• Have progressive experience in the provision of office administrative
• Are strong with planning, time and priority management skills with the ability to work on multiple objectives with tight timelines.
• Have knowledge of policies and procedures for food handling, food storage and
• Ability to follow directions and work well under pressure in a fast-paced
• Possess good interpersonal skills and can work independently and/or within a team of associates on a regular basis.
• Have knowledge in computer technology implementation and software applications (AIMS and POS and Catering System) for word processing/spreadsheets, managing/updating catering database, accessing email and processing purchase orders/requisitions, preparing reports and verifying information.

Here’s what awaits you:

• A dynamic, unique work environment

• A team of dedicated professionals

• A comprehensive benefit and pension package including a comprehensive short term sickness plan and personal days

• Support for your career through training and development

• Access to an employee and family assistance program

If you’re ambitious, passionate, and ready to make your mark, seize the opportunity by selecting “” at the bottom of the page.

Join us in shaping the future of Ontario's Legislative Assembly. Your journey starts here!

The Legislative Assembly of Ontario is proud to be an equal opportunity employer who champions diversity and inclusion. We foster an environment where unique perspectives are valued, ensuring that everyone has the opportunity to make a meaningful impact. If you need accommodations during the application process, please don’t hesitate to reach out to us at hr@ola.org.

While we appreciate your interest in obtaining employment with the Legislative Assembly of Ontario, only those selected for an interview will be contacted.