Accounts Payable Clerk
About the role
About the Job:
Reporting to the supervisor of Finance, the Accounts Payable (AP) Clerk is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations. The AP Clerk must comply with established policies & procedures set out by the organization.
Duties and Responsibilities:
- Receive and verify invoices and requisitions
- Complete month end procedures
- Verify that transactions comply with financial policies and procedures
- Prepare, verify, and process invoices and coding payment documents
- Receive and fill out receipts for third party payments, whether by cash, cheque, credit, and other forms of payment
- Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to billing records
- Preparation of monthly utility and travel payments
- Prepare vendor cheques for mailing
- Maintain listing of accounts payables and possible AP reconciliation to GL
- Research any discrepancies by checking bills, invoices, sales receipts and bank payment records.
- Maintain a filing system for all financial documents
- Maintain updated vendor files and file numbers
- Ensures the confidentiality and security of all financial and employee files
- Investigate and resolve billing discrepancies or misapplied cash transactions
- assist coworkers for their monthly regional report preparation
- Perform additional duties as required/delegated by Management
Qualifications:
-
Post-Secondary Education plus additional courses in finance, accounting, business or equivalent
-
2+ years’ experience working in an entry level accounting role (bookkeeper, AP/AR, Accounting Assistant)
-
Excellent knowledge with accounting software (Microsoft Business Central, Fraxion, Arcori, etc.)
-
Excellent knowledge and experience in Microsoft excel and applications
-
Accurate and strong attention to detail
-
Excellent time management, communication, people management, etc.
-
Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment
-
Team player
-
High level of ethics and integrity
-
Strong prioritization and people skills
Reporting Function:
The AP Clerk will report directly to the supervisor of Finance. He/She will not have any Supervisory responsibility.
He/ She will work with both internal and external customers and will interact with all levels within the organization.
Working Conditions and Physical Requirements:
- Hybrid schedule with two to three days work in the office (Monday – Friday | 8:30am - 4:30pm) with the ability to work excess/overtime hours where required
- Able to sit for prolonged periods of time
- Able to answer and communicate telephone calls and general computer use
- Computer screen use (multiple screens if applicable) for prolonged periods of time
- Able to lift up to 20lbs (product, documents, etc.)
- Travel by vehicle to community sites for client support as required
Ship Values
- Compassion, Hope, Inclusive, Respect, Professional
Please note that we use automated screening tools as part of our recruitment process and are reviewed to support fair and equitable hiring practices
Monday - Friday | 8:30am - 4:30pm
NON-UNION | 37.5 hours per week
About Services and Housing In the Province (SHIP)
SHIP has championed the fundamental right of housing for nearly 30 years. As a respected health service and housing support provider, we advocate for Healthy Housing™ by forming lasting relationships with landlords and developers.
We advocate for mental and physical health services through in-house service teams and partnerships with community-based agencies. SHIP is known for our record of identifying gaps in available service provision and directly addressing those needs. Many of our programs and service models have gained national attention within the health care field.
Accounts Payable Clerk
About the role
About the Job:
Reporting to the supervisor of Finance, the Accounts Payable (AP) Clerk is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations. The AP Clerk must comply with established policies & procedures set out by the organization.
Duties and Responsibilities:
- Receive and verify invoices and requisitions
- Complete month end procedures
- Verify that transactions comply with financial policies and procedures
- Prepare, verify, and process invoices and coding payment documents
- Receive and fill out receipts for third party payments, whether by cash, cheque, credit, and other forms of payment
- Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to billing records
- Preparation of monthly utility and travel payments
- Prepare vendor cheques for mailing
- Maintain listing of accounts payables and possible AP reconciliation to GL
- Research any discrepancies by checking bills, invoices, sales receipts and bank payment records.
- Maintain a filing system for all financial documents
- Maintain updated vendor files and file numbers
- Ensures the confidentiality and security of all financial and employee files
- Investigate and resolve billing discrepancies or misapplied cash transactions
- assist coworkers for their monthly regional report preparation
- Perform additional duties as required/delegated by Management
Qualifications:
-
Post-Secondary Education plus additional courses in finance, accounting, business or equivalent
-
2+ years’ experience working in an entry level accounting role (bookkeeper, AP/AR, Accounting Assistant)
-
Excellent knowledge with accounting software (Microsoft Business Central, Fraxion, Arcori, etc.)
-
Excellent knowledge and experience in Microsoft excel and applications
-
Accurate and strong attention to detail
-
Excellent time management, communication, people management, etc.
-
Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment
-
Team player
-
High level of ethics and integrity
-
Strong prioritization and people skills
Reporting Function:
The AP Clerk will report directly to the supervisor of Finance. He/She will not have any Supervisory responsibility.
He/ She will work with both internal and external customers and will interact with all levels within the organization.
Working Conditions and Physical Requirements:
- Hybrid schedule with two to three days work in the office (Monday – Friday | 8:30am - 4:30pm) with the ability to work excess/overtime hours where required
- Able to sit for prolonged periods of time
- Able to answer and communicate telephone calls and general computer use
- Computer screen use (multiple screens if applicable) for prolonged periods of time
- Able to lift up to 20lbs (product, documents, etc.)
- Travel by vehicle to community sites for client support as required
Ship Values
- Compassion, Hope, Inclusive, Respect, Professional
Please note that we use automated screening tools as part of our recruitment process and are reviewed to support fair and equitable hiring practices
Monday - Friday | 8:30am - 4:30pm
NON-UNION | 37.5 hours per week
About Services and Housing In the Province (SHIP)
SHIP has championed the fundamental right of housing for nearly 30 years. As a respected health service and housing support provider, we advocate for Healthy Housing™ by forming lasting relationships with landlords and developers.
We advocate for mental and physical health services through in-house service teams and partnerships with community-based agencies. SHIP is known for our record of identifying gaps in available service provision and directly addressing those needs. Many of our programs and service models have gained national attention within the health care field.