Travel & Logistics Coordinator

Location: Whitehorse, Yukon

About the Role:
We are seeking a highly organized and adaptable
Travel & Logistics Coordinator to manage workforce travel and logistics for our operations. This role is critical in ensuring the efficient movement of personnel, parts, and equipment to and from job sites, while working closely with internal teams and external partners.

Key Responsibilities

• Coordinate and book travel for up to 300 employees across Canada (flights, accommodations, ground transportation)

• Liaise directly with clients regarding scheduling, flight arrangements, and workforce mobilization timelines

• Develop, maintain, and continuously update workforce travel schedules aligned with project timelines and crew rotations

• Manage rotating schedules, shift changes, and last-minute travel adjustments

• Collaborate with all departments to align travel and operational needs

• Arrange transportation of employees and, when required, drive personnel or deliver parts to job sites

• Anticipate scheduling conflicts or gaps and proactively adjust travel plans to minimize downtime and cost

• Track travel costs and assist with budgeting, coding, and reporting

• Ensure all travel arrangements meet company policies and project requirements

• Support mobilization and demobilization for multiple projects across the Yukon

• Maintain accurate records of travel, accommodations, and logistics planning

• Provide on-call support for urgent travel changes or operational needs

Qualifications & Requirements

• Previous experience in travel coordination, logistics, or a similar role considered an asset

• Strong organizational and time management skills in a fast-paced environment

• Ability to manage multiple priorities and respond quickly to changing conditions

• Excellent communication and problem-solving skills

• Proficient in Microsoft Office (Excel, Outlook) and scheduling systems

• Valid driver’s license with a clean driving record

• Comfortable working both independently and as part of a team

Work Schedule & Details

• Occasional travel and site visits may be required
• On-call availability is required
• Overtime and occasional weekend work will be expected during peak operations
• Competitive compensation based on experience
• Opportunities for growth within a dynamic and expanding company
• A fast-paced and collaborative work environment
• The opportunity to play a key role in large-scale Yukon projects