OVERVIEW

As part our Finance team, as our Accounts Receivable Specialist you are a crucial component in the company's financial operations. You will be managing and monitoring the inflow of funds from customers or clients, and your primary responsibility is to ensure that the organization receives payments for sales of cannabis products are rendered and that outstanding invoices are collected promptly.

ESSENTIAL RESPONSIBILITIES

Accounts Receivable

• Generate accurate and complete invoices for cannabis sales transactions to customers and ensure that invoices include all necessary information, such as billing details, payment terms, due dates, and itemized charges
• Receive and process payments from customers in a timely manner
• Apply payments accurately to the corresponding customer accounts and invoices and respond to inquiries concerning invoice issues and credits
• Monitor accounts receivable aging reports, identify and resolve discrepancies and initiate contact with customers to follow-up on overdue payments when needed
• Provide summary of customer transactions and balances when needed
• Ensure all invoices, receipts, and payment documentation are properly documented and archived
• Reconcile AR Aging reports against customer accounts, investigate and resolve any discrepancies or issues and ensure accurate posting of payments and adjustments in a timely manner
• Process transactions in compliance with accounting principles and practices

Administration

• Provide support to the Accounts Payable team on an as needed basis

• Assist with month-end close tasks, such as working paper reconciliations and journal entry posting

• Collaborate with other departments, such as commercial, planning, and finance, to address customer-related issues and improve the overall customer experience

• Help review the creditworthiness of new customers by conducting credit checks and reviewing credit application

• Update credit limits and terms for customers based on their financial stability and payment history and regularly review and update credit limits for existing customers as needed

• Prepare and maintain accurate records, reports, schedules and documentation related to AR activities while ensuring accurate month-end close Process transactions in compliance with accounting principles and practices

QUALIFICATIONS & EXPERIENCE

Education :

• Bachelor's degree in Accounting, Finance, or a related field

Experience:

• 3+ years of AP, AR or Accounting experience is preferred

• Robust understanding of the AP, AR and PO processing cycle required

• Proven experience in accounts receivable or related financial roles

• Strong understanding of accounting principles and practices

• ERP/Accounting system experience not required but preferred Proficiency in accounting software and Microsoft Excel

KNOWLEDGE & SKILLS

• Demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, customers and vendors
• Detail-oriented with strong analytical and problem-solving abilities
• Ability to work independently and as part of a team
• Knowledge of collection laws and regulations Must have the ability to maintain and pass an RCMP criminal record check and obtain a security clearance

PHYSICAL REQUIREMENTS

• Work on site
• Ability to work at a desk in a seated position or standing if necessary