Project Administrator
About the role
VANCOUVER OFFICE
Project Administrator
We have an opportunity in our Vancouver office for a Project Administrator to join our team.
Welcome to Kasian Architecture Interior Design and Planning, where almost 40 years of design excellence have sparked a passion for transforming ordinary spaces into extraordinary experiences. With a national presence throughout Canada, we leverage the experience of our 300 Kasian team members to deliver innovative and unique design solutions in multiple market sectors: Commercial, Residential, Workplace, Healthcare, Senior Living, Public, and Industrial.
We have an opportunity in our Vancouver office for a Project Administrator. You will partner with Project Managers to ensure projects are delivered smoothly. This will include liaising with external consultants, clients, and contractors. You will ensure projects are set up, maintained, and invoiced in accordance with the contract requirements. Additionally, you will track all project documentation.
What you’ll be doing at Kasian:
- Enter project set-up from information provided by the Project Manager, ensure all project deliverables have been properly input in accordance with the contract requirements
- Review contract agreements for invoicing requirements and ensure required information is provided to the client for invoicing; establish appropriate work breakdown structure to support client invoicing
- Regularly update project budgets
- Work with Project Managers to monitor and track project work plans, schedules, WIP, and financial reporting updates are entered in MS Project and Excel
- Prepare, distribute, track, file, and archive project files and documents throughout the project life cycle including fee letters, design contracts, project correspondence, bid packages, specifications, schedules, construction contracts, shop drawings, RFIs, site instructions, CCNs, change orders, building permits
- Liaise with the Finance and Operations Teams on invoices, projected revenue reports, staffing reports, etc.
- Ensure project close-out procedures are completed on a timely basis
- Provide support to your team with meeting coordination and submission of expenses
- This role will require getting a reliability-level security clearance. In addition, a secret-level clearance may be required to assist with submitting security clearance applications for staff.
What you bring to Kasian:
-
At least 2 years of related project administration experience in the architecture/ interior design environment
-
Basic accounting knowledge obtained through experience or education
-
Experience with Deltek-VantagePoint would be an asset
-
Advanced Excel and MS Project skills
-
An excellent communicator
-
Extremely organized and can organize others
-
Able to develop solid working relationships both internally and with clients, consultants, and contractors
-
Able to multitask and prioritize
-
Someone who takes the initiative and is proactive; following timelines and meeting deadlines is instinctive
-
Able to work effectively both independently and as part of a team
Ready to be part of a leading Architectural and Interior Design firm? Please apply or submit your resume to elena.cowan@kasian.com.
Not the right fit? Search for Project Administrator jobs in Vancouver, BC
About Kasian Architecture Interior Design and Planning
We use the power of design to create a better world. As architects, designers, and planners, we champion people and apply design solutions that improve lives and create a deeper connection between people and place.
With an insatiable curiosity for the world, we leverage our in-between thinking to make the invisible visible. We operate globally from our offices across Canada and partner with our clients who are visionaries, passionate and courageous ― together we achieve results that make a difference to entire communities.
From complex operational facilities to finely-crafted workplace interiors, we use our breadth of expertise, the latest in design technology, and our dedication to design excellence to create award-winning buildings and workplace environments across our core sectors - public, industrial, commercial, workplace, healthcare, residential, and senior living.
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Project Administrator
About the role
VANCOUVER OFFICE
Project Administrator
We have an opportunity in our Vancouver office for a Project Administrator to join our team.
Welcome to Kasian Architecture Interior Design and Planning, where almost 40 years of design excellence have sparked a passion for transforming ordinary spaces into extraordinary experiences. With a national presence throughout Canada, we leverage the experience of our 300 Kasian team members to deliver innovative and unique design solutions in multiple market sectors: Commercial, Residential, Workplace, Healthcare, Senior Living, Public, and Industrial.
We have an opportunity in our Vancouver office for a Project Administrator. You will partner with Project Managers to ensure projects are delivered smoothly. This will include liaising with external consultants, clients, and contractors. You will ensure projects are set up, maintained, and invoiced in accordance with the contract requirements. Additionally, you will track all project documentation.
What you’ll be doing at Kasian:
- Enter project set-up from information provided by the Project Manager, ensure all project deliverables have been properly input in accordance with the contract requirements
- Review contract agreements for invoicing requirements and ensure required information is provided to the client for invoicing; establish appropriate work breakdown structure to support client invoicing
- Regularly update project budgets
- Work with Project Managers to monitor and track project work plans, schedules, WIP, and financial reporting updates are entered in MS Project and Excel
- Prepare, distribute, track, file, and archive project files and documents throughout the project life cycle including fee letters, design contracts, project correspondence, bid packages, specifications, schedules, construction contracts, shop drawings, RFIs, site instructions, CCNs, change orders, building permits
- Liaise with the Finance and Operations Teams on invoices, projected revenue reports, staffing reports, etc.
- Ensure project close-out procedures are completed on a timely basis
- Provide support to your team with meeting coordination and submission of expenses
- This role will require getting a reliability-level security clearance. In addition, a secret-level clearance may be required to assist with submitting security clearance applications for staff.
What you bring to Kasian:
-
At least 2 years of related project administration experience in the architecture/ interior design environment
-
Basic accounting knowledge obtained through experience or education
-
Experience with Deltek-VantagePoint would be an asset
-
Advanced Excel and MS Project skills
-
An excellent communicator
-
Extremely organized and can organize others
-
Able to develop solid working relationships both internally and with clients, consultants, and contractors
-
Able to multitask and prioritize
-
Someone who takes the initiative and is proactive; following timelines and meeting deadlines is instinctive
-
Able to work effectively both independently and as part of a team
Ready to be part of a leading Architectural and Interior Design firm? Please apply or submit your resume to elena.cowan@kasian.com.
Not the right fit? Search for Project Administrator jobs in Vancouver, BC
About Kasian Architecture Interior Design and Planning
We use the power of design to create a better world. As architects, designers, and planners, we champion people and apply design solutions that improve lives and create a deeper connection between people and place.
With an insatiable curiosity for the world, we leverage our in-between thinking to make the invisible visible. We operate globally from our offices across Canada and partner with our clients who are visionaries, passionate and courageous ― together we achieve results that make a difference to entire communities.
From complex operational facilities to finely-crafted workplace interiors, we use our breadth of expertise, the latest in design technology, and our dedication to design excellence to create award-winning buildings and workplace environments across our core sectors - public, industrial, commercial, workplace, healthcare, residential, and senior living.