Chief Exam Invigilator - Limited Term

Tracking Code: req1745

Faculty/Department: Office of Student Life

Number of Positions: 5

Appointment Type: Limited Term N/A

Hourly Rate: $24.53/hr

Posting Date: September 24, 2025

Closing Date: October 9, 2025

Job Summary: Ontario Tech University is recruiting candidates to fill the casual, part-time position of Chief Exam Invigilator in the Office of Student Life. Reporting to the Manager, Test Centre and Integrated Services, the incumbent is responsible for assisting with proctoring exams. The role ensures that students registered with Student Accessibility Services receive their approved accommodations during examinations.

Nature of Work: The incumbent works in close collaboration with students, faculty and staff across the university to support students with disabilities and utilizes his/her experience and knowledge of the rights and responsibilities of individuals with disabilities in Ontario under the Ontario Human Rights Code and the potential impact of disabilities on post-secondary participation and success.

Responsibilities/Accountabilities:

• Key holders to the Test Centre which means opening or closing the Test Centre, and ensuring that the Test Centre doors are locked when the Test Centre is closed
• Assist with opening/setting up and closing/cleaning up of testing rooms and ensure all hallways and emergency exits are cleared of personal belongings
• Enforce Test Centre protocol - secure exam files, complete appropriate paperwork during each shift, maintain Test Centre security, and uphold a high level of confidentiality
• Check students in and verify ID's, ensure academic integrity is maintained throughout all exam activities, and monitor university students while they are writing examinations and tests
• Confirm attendance of students, distribute examination materials to each seat before students are permitted to enter the room, ensure that only authorized items for use during the examination are at a student's desk
• Refer to the standard cover page sheet accompanying the exams for special seating instructions, make sure students accommodated time are calculated correctly and make sure students receive all their listed accommodations, and report any anomalies immediately to the Test Centre coordinator
• Responsible for troubleshooting technical and exam related issues after regular business hours and serve as back-up to the Test Centre Invigilators
• Contact the Test Centre coordinator or manager immediately if troubleshooting efforts does not resolve incidents after business hours
• Be aware of exam anomalies, responsible for the completion and submission of incident reports according to the university, Test Centre, and Student Accessibility Services procedures and policies
• File completed exams with precision according to Test Centre protocols, directing students and academic staff to the Test Centre, and assisting with exam pick-ups, completing after hours exam pick-ups
• Answer student queries while remaining non-partisan and professional
• Other duties as assigned

Required Skills:

• Understanding of legislative requirements in the area of human rights and accessibility
• Good judgment, decision making and problem-solving skills
• Superior organizational skills
• Ability to work effectively individually and within a team environment
• Computer word processing and data base skills
• Collaborate and communicate effectively in writing and orally
• Proven ability to carry out detailed procedures
• Proven ability to multi task and work well under pressure with strict deadlines.
• Demonstrated ability to take initiative, problem solve and exercise sound judgment
• Ability to travel to and work out of two locations

Required Education:

• Completion of post-secondary school program (college diploma or university degree)

• A combination of Education and experience may be considered for this role

• Verification of Academic credentials may be required

Required Experience:

• Minimum 1 year of experience working in an accommodated Test Centre (preferred)
• Minimum 1 year of customer service experience (preferred)

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until October 9, 2025 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Public Service Alliance of Canada (PSAC) Teaching Assistant/Research Assistant/Invigilator and will be subject to the terms and conditions of the collective agreement between the university and the PSAC. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 10/13/2025

Expected End Date: 8/31/2026